AHRQ Safety Program for Improving Antibiotic Use
Walk-Through of Data Collection Tools
SAY: Host
Hi everyone. Today I will walk you through the data collection tools located on the project website. / Slide 1
Presenter –Sarah Islam
SAY:
Before we get started, I would like to introduce myself. My name is Sarah Islam, and I am a Senior Research Analyst at NORC. I manage many elements of the website and will participate in analyzing the data you share with us. / Slide 2
Objectives of Website Walk-Through
SAY:
By the end of this module participants will know how to—
- Log into the website and access data collection tools
- Understand the common features of the tools
- And preview the following tools for Acute Care settings: 1) structural assessment, 2) hospital survey on patient safety culture, 3) team antibiotic review form, and 4) clinical measures
How To Access Data Collection Tools
SAY:
To access the data collection tools, first log in to the website with your unique credentials. If you have not yet received this information, email with your first name, last name, and email address. / Slide 4
After You Login, Click on “Data Collection Tool”
SAY:
After you log in, click on “Data Collection Tool” on the top banner. We will notify you when data collection begins but until then, this tab will be hidden. / Slide 5
Select “Type” and then “Collections”
SAY:
Once you click on that, the top portion of this slide will appear. I will review the drop down menus. “Type” contains the type of user.
“Collections” contain the tool.
First select “Type” from the drop down menu. You will be assigned as one of the following:
- unit member
- facility lead
- coordinating entity lead
The following tools are available in the
“Collections” drop down menu for Acute Care settings:
- structural assessment
- hospital survey on patient safety culture
- team antibiotic review form
- clinical measures
After Selecting Type & Collections a List of Tools Will Appear
SAY:
This page shows you an expanded view of what you will see. After you select a “Type” and “Collections”, you will see the tool in the middle of the page.
Status indicates if the tool is Open, Closed, or has been Submitted. Selecting “All” will display all the tools, including those that are open, closed, or submitted.
Click on Open to start the tool. / Slide 7
Common Features of the Tools
SAY:
Before showing you a preview of the tools, I want to review some common features on the website.
Each tool has dates listed next to its title to indicate how long it will be open for. You can only complete it during that timeframe.
Each tool comes with a set of instructions that you should read carefully.
There is also a progress bar to show you the percentage of the tool you have completed.
Lastly, as you fill out each page of questions, click on “Save & Continue” to go to the next page. Click on Back to go back to the previous page. / Slide 8
Common Features of the Tools
SAY:
After 25 minutes of inactivity, the website will log you out so make sure to save as you complete the tool.
If you wish to save what you have completed so far and return at a later time, click on “Save & Exit”. The system will save your progress. / Slide 9
Common Features of the Tools
SAY:
We strongly encourage you to answer all the questions in each tool. If you do not, a warning may pop up as a reminder. / Slide 10
Common Features of the Tools
SAY:
When you have completed the tool, you will see this window. You may review all of your answers on one page, go back to change your answers, or submit.
Once you submit, you can no longer open the tool and edit your answers. / Slide 11
Common Response Types
SAY:
Now I will review some of the different response types that you may encounter.
Multiple choice questions allow users to select responses from predefined lists. You may be asked to choose one answer or all that apply. / Slide 12
Common Response Types
SAY:
You may be asked to record numbers and percentages. The tool will notify you if non-whole numbers are accepted. / Slide 13
Common Response Types
SAY:
Open-ended questions ask you to type in your answer. Please use complete sentences whenever possible. / Slide 14
Preview of Data Collection Tools
SAY:
Now I will give you a preview of the data collection tools. / Slide 15
Preview of Data Collection Tools
SAY:
The first one I will preview is the Structural Assessment, which collects basic information about your institution or units as well as the experience of your team-based safety program and activities related to antibiotic use. / Slide 16
Structural Assessment: Instructions
SAY:
When you open any tool, the first page will be a set of instructions. Generally the instructions will introduce the tool and briefly discuss the type of information collected. It will also indicate when the tool is open and review some basic features.
Here are the instructions for Structural Assessment. / Slide 17
Structural Assessment: Preview
SAY:
Here is a preview of the Structural Assessment questions. / Slide 18
Hospital Survey on Patient Safety (HSOPS)
SAY:
Now I will preview the Hospital Survey on Patient Safety, which asks for your opinions about patient safety issues in your unit. / Slide 19
#5: Hospital Survey on Patient Safety (HSOPS) Instructions
SAY:
These are the instructions to the tool. / Slide 20
Hospital Survey on Patient Safety (HSOPS)
SAY:
This is a preview of what the first page of questions looks like. / Slide 21
Team Antibiotic Review Form
SAY:
Next I will preview the Team Antibiotic Review Form, which asks you to review at least 10 patients on antibiotics per month in real time. / Slide 22
Team Antibiotic Review Form Instructions
SAY:
This tool is slightly different than the previous two since it allows you to complete the tool multiple times in a month. We strongly suggest you review the Completion Guide for this tool located under the Acute Care Resources page before you begin. / Slide 23
Team Antibiotic Review Form
SAY:
This is a preview of the first page of questions for the Team Antibiotic Review Form. / Slide 24
Clinical Measures
SAY:
Finally, I will preview the Clinical Measures Tool, which asks you to provide data on two key measures related to antibiotic use. / Slide 25
Clinical Measures Instructions
SAY:
This tool is also slightly different because you will upload your data for these indicators to the website. I will not review these indicators in this presentation since they were covered in previous webinars. / Slide 26
Clinical Measures Instructions
SAY:
You may upload one or more files that contain data for the indicators listed on slide 26, such as days of antibiotic therapy and rate of C.difficile infection,by clicking on “Add File”. After adding all the file names, click on each name and upload the actual file. Please use meaningful file names such as the examples listed here. / Slide 27
End
SAY:
That concludes this brief walk-through of the data collection tools. If you have any further questions, please email . / Slide 28