Guidelines for Americanism Chairperson

GUIDELINES FOR AMERICANISM CHAIRPERSON

1) Update criteria information and submit to National for posting on website by October 1st. Send National a PDF file to post.

2) Order plaques around June 1st. We have used:

Ann Dennis
Red River Trophy & Engraving
903-463-4018

For shipping determine if you are driving or flying to National convention.

1) Driving have shipped to your house

2) If flying, check with convention hotel to see if they can be shipped there.Have it marked “ATTN: AMERICANISM COMMITTEE” and your name. They can add a bit of weight to your luggage. Or see if you know someone driving that could take them there.

SHIPPING IS FREE, MAKE IT CONVENINT FOR YOURSELF!

3) At the convention get copy of Detachment rosters from registration. This will be used to confirm total number of members in a Detachment.

4) Pick a place for books to be dropped off, back corner of meeting room works well.

5) Have Sgt at Arms announce where and when you want them dropped off and when is the deadline for submitting them. We have had it announced at the beginning of the business meeting on Monday until 1500 Tuesday or close of business Tuesday. (usually waited if someone said they would be right back with theirs).

6) Have Marines sign register when dropping off books. Tell them they will be able to pick books up Thursday morning at start of business meeting.

7) Organize books into categories and then use score sheet to evaluate. This will be about 1730 on Tuesday of the convention.

8) Pick the 4 top scores in each category and pick the Gil Grey award recipient from one of the three first place finishers. Then the 2-4 in that category moves up one place.

9) Determine how many certificates needed for the Honorable mention. Use the ones that say Marine Corps League and has the MCL seal on it. Get these from the ship stores, they will be charged to your budget. Template is included in the Americanism folder. Change the names of the detachment and make sure to change the date above the signature area.

10) Go to business center and print certificates on Wednesday morning. Request assistance from front desk if unable to print in the business center.

11) Write up results, need two copies one for you to read and one to hand into the Adjutant/Recording Secretary when called on to present the awards. The awards are presented, Thursday afternoon or Friday.

12) Have National Commandant signcertificates ASAP, especially before they are awarded. Try for Wednesday afternoon or the beginning of the business meeting Thursday morning.

13) At the beginning of the business meeting Thursday have Sgt at Arms announce books can be picked up from the committee. Have members sign they picked up their books.

14) Pass out the awards with the National commandant.

15) When you return home send PDF results in to National for posting on National website under Americanism.

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