Executive Committee Meeting
Wednesday, February 17, 2016
9:00 am
Conference Room
550 High Street, Auburn
A. ADMINISTRATION
1. Roll Call – Quorum
Executive Committee Members Present:
Jim Meshwert, President; Barbara Patterson, Vice President, Rocklin Unified School District; Brad Tooker, Secretary / Treasurer, Dry Creek Joint Elementary School District; Scott Lay, Clear Creek School District; Ron Severson, Roseville Joint Union High School District; Jerry Johnson, Placer County Office of Education; and Doug Marquand.
Staff Present:
Bev Wilkinson, Executive Director; Cecilia Williams, Administrative Assistant; Melissa Gianopulos, Eligibility Coordinator; Kelly Henry, Accounting/ Eligibility Tech; Amy Gonnella, Wellness Coordinator; Nancy Mosier, Chief Fiscal Officer and Jaxine Anderson, Return-to-Work Coordinator.
Consultants Present:
Vinny Catalano, Donna Huey-Arroyo, Tracie Haidle, Jessica Athanacio, and Sally Wineman from Gallagher & Co; Gail Blagg and Mike Krill from Woodruff Sawyer & Co.
2. Call to Order
The meeting was called to order at 9:06am.
3. Public Comments
This time is scheduled for comments from members of the public concerning subjects that do not specifically appear as items elsewhere on the Agenda.
No Comments
B. CONSENT AGENDA
1. Approval of Minutes
Motion to approve the Consent Agenda items - Minutes of December 16, 2015
MOTION: The Motion was seconded and carried.
2. Approval of Warrants
Motion to approve the Consent Agenda items – Payments for December 2015
and January 2016
MOTION: The motion was seconded and carried.
3. Acceptance of PFM Asset Management Monthly Buy and Sell Transactions
Motion to approve the Consent Agenda items – Reports for December 2015 and January 2016
MOTION: The motion was seconded and carried.
4. Acceptance of Placer County Treasurer’s Report
Motion to approve the Consent Agenda items –Investment Report December 2015
MOTION: The motion was seconded and carried
5. Contract with Eyres Law Group LLP
Motion to approve the Consent Agenda items – Contract for Customized Training Program with
Eyres Law Group LLP
MOTION: The motion was seconded and carried
C. ACTION ITEMS
1. Joint Powers Authority Policies
During the process of revising the Joint Powers Agreement and Bylaws and adding Program Documents, several of the policies were incorporated into these documents. Policy #0025 was included in the Bylaws. Policy #2090, Policy #3012 and Regulation #1060 were included in the appropriate plan documents and added no additional guidance.
Recommendation: Approve the recommendation to the Joint Powers Board to delete Policy #0025, Policy #2090, Policy #3012 and Regulation #1060.
Seconded: voice vote
Final Resolution: Motion carried
2. Joint Powers Authority Policies - Revisions
During the process of reviewing the Policies and Regulations for deletion or corrections, several of the policies and regulations needed simple changes for our official name and position titles. These policy and regulation items have some added guidance not included in the new documents.
Recommendation: Approve the recommendation to the Joint Powers Board to revise the following policies and regulations to incorporate SIG’s official name, in the body of the policies and the Header, as well as Position Titles in several documents: Policies: #0014, #0018, #0026, #0033, #0040, #0070, #0080, #0114, #0115, #0119, #1010, #1011, #1030, #1085, #1100, #2010, #2011, #2030, #2041, #2055, #3010, #3025, #3070, and Regulations: #0014, #0030.1, #0115, #2060, #3015, #3060.
Seconded: voice vote
Final Resolution: Motion carried.
3. Workers Compensation Rate Recommendations for 2016-2017
SIG staff is recommending that the base rate increase from $1.66 to $1.71 per $100 of payroll. This rate reflects the 70% confidence level reflected in the Actuary Report completed as of 6-30-2015. The average rate will be $1.60 per $100 of payroll.
Recommendation: Approve the recommendation to the Joint Powers Board an average Workers Compensation rate of $1.60 (base rate of $1.71) for 2016-2017
Seconded: voice vote
Final Resolution: Motion carried.
D. INFORMATION/DISCUSSION ITEMS
(No action will be taken on these items. They are for discussion purposes only.)
1. Update – Employee Benefits for 2016-2017
Vinny Catalano of Gallagher & Co. presented the preliminary results of this year’s rate negotiations for Health Benefits as well as discussing the responses to the RFP’s for Life Insurance and the Employee Assistance Program (EAP).
2. Compliance Update from Gallagher & Co.
Sally Wineman of Gallagher & Co., and attorney from their Compliance Department gave a short presentation on current issues; Employer Mandate for 2016; Affordability; Covered California; Coverage Verification; Employer Reporting with information on other upcoming issues.
3. Joint Powers Authority Policies and Bylaws
Bev Wilkinson presented:
· Revised Policies –
o Voting for Executive Committee Members and JPA Officers
o Timelines for Budget, Elections, Acceptance of New Members, and Withdrawal by a Member
o Regulation #3010 – Clarification Sections 4, 5, 11, 13, 17, 19, and 21
· Revised Bylaws
o Change in amendment to Section numbers requiring a 2/3 vote for amending the composition of the Executive Committee
4. Wellness Update
Amy Gonnella, SIG Wellness Coordinator provided an update on SIG’s Wellness Program for 2015-2016
· Flu Vaccines (26 clinics, and 1250 people)
· Diabetes Screening (4 clinics, found 22 out of range)
· Wellness Kick Off at PCOE
· Wellness Training – “Please, Don’t have a Seat!”
· Keep doing a little a lot!
5. Dental and Vision Plans
Bev Wilkinson gave an overview of Dental and Vision Financial Information for the last seven years.
· Decision for the March 2016 Executive Committee meeting – Will the Executive Committee continue to hold the premiums for the next year and take any deficit from the Waiver Dollars?
6. Comparison of CVT & CalPERS to SIG Rates
Bev Wilkinson presented rate comparisons for Nevada and Placer County
· Historically, SIG has compared its rates with those of CalPERS and CVT.
· SIG still compares positively with these 2 entities in most plans
· In cases where other entities are less expensive, generally the “out-of-pocket” cost is higher than in SIG’s plans
· Nevada City Teachers and Auburn Union are possibly looking to switch to SIG benefits in the 2016-2017 year
E. REPORTS
This time is scheduled for reports and updates from SIG consultants and brokers on subjects that do not specifically appear as items elsewhere on the agenda.
1. Executive Director’s Report (Bev Wilkinson)
Bev reported several districts have been looking to come back to SIG for Benefits.
2. EBRC Report (Joanne Weatherly)
Joanne Weatherly was not present. Next meeting will be February 22, 2016
3. Consultants’/Brokers’ Reports
Vinny Catalano from Gallagher & Co reported Sutter Health Plus issues are getting better.
4. President’s Report (Jim Meshwert)
Regular Meeting Adjourned at 11:04am
F. REPORT ON CLOSED SESSION
The Executive Committee members will adjourn to Closed Session pursuant to Government Code Section 94946.95.
Update on Open Property / Liability Claims
G. ADJOURNMENT
Closed Session Adjourned at 11:44am
Respectfully Submitted,
Brad Tooker, Secretary / Treasurer