APPLICATION FOR ROOM BOOKINGS 2014/15
CONTACT DETAILS
Club/Organisation Name:
Club Secretary:
Address:
Email Address:
Telephone Number:
Mobile Number:
EVENT DETAILS
Date of Event:
Start Time:
End Time:
Facility Required:
Average number of members attending:
Room Set Up:
Special Requirements:
Refreshments:
Date:
Signature:Print:
All groups/organisations must agree to abide by the terms set out below.
BOOKINGS
All bookings must be made through Darren McQuade via email address – or you can phone on 01246 269300 Ex. 6005 to arrange.
When booking, please indicate the time you anticipate you will require for the preparation and ‘take down’ as well as the actual duration of the meeting.
A room is not booked until you receive confirmation from the Trust.
GUIDELINES
- If you need to move the furniture please move it back when you are finished. Your organisation/group will be charged if the room requires “resetting”
- Remove all rubbish. It is your responsibility to make sure that the room is left how it was found. A charge will be levied if the room requires extra cleaning
- You and your organisation/group will be held liable for any theft or damage to the room and its contents
- Ensure you familiarise yourself with fire procedures for the room you are using.
- All meetings must finish by the allotted time.
- Never park your vehicles next to the stadium over the yellow line, this is a health and safety risk and will result in the car being reported to security.
- The Hirer may cancel the booking by issue of a notice in writing to the Manager but if:
- The notice is received by the Manager less than two weeks before the booking (or two months for a Major Event), then the Hirer shall remain liable for the full hire charges.
- To cancel any booking on giving 7 days’ notice in writing under the hand of the Manager to the Hirer; upon any such cancellation Chesterfield FC Community Trust will refund to the Hirer any monies paid in respect of the booking.
- If any of these guidelines are not adhered to, you and your organisation/group may be fined and further bookings suspended.