Tidewell Hospice
Tuesday, February 3, 2015
~ Meeting Minutes ~
Call to Order and Welcome / The Board meeting was called to order at 6:01pm by President Jean Raskin, quorum confirmed.Board Member Attendees: Renee Bergman, Christine Clyne, Angie Messerschmidt, Jerry Thomas, Steve Hall, Alan Bullock, and Lisa Eding. Guests: Kathy Bouchard
Consent Agenda / Motion to approve the Consent Agenda was made by Mr. Thomas, seconded by Ms. Clyne, which included:
· Treasurer’s Report
· January Board Meeting Minutes.
· New members listed on the Membership Report
All in favor, motion carried.
Old Business and Board Updates
President / Ms. Raskin reported the following:
· Carol McDaniel, HR FL Council President will be attending our Feb member meeting. Carol will be speaking for a few moments about the Pinnacle Award; we hope to have ADP present the $1,000 check at this meeting.
· Certification update: The Spring class will be facilitated by Samantha Hernandez. SHRA will offer the SHRM (CP/SCP) Certification. Ms. Hernandez confirmed dates and they are Wed. evenings. The classes will run from 2.11-4.29.15. The SHRM Certification window for testing is May-July. Recognition for the recipients who pass their exam will be done at the August member meeting. The recipients from the Fall (HRCI) Certification class will be recognized at the March member meeting. 8 of the 11 who took the exam received their certification. With the closing of Webster University in the fall, Ms. Hernandez is exploring the possibility of utilizing a classroom at USF. The window is now open for anyone who has their HRCI certification by 1/31/15 to add the SHRM certification equivalent by 12/31/15
· HR Florida Update: Ten 2015 early registrations have been purchased. This rate is $565; the current early bird rate is $725, which will increase to $825 on March 1 (through 7/31/15). The current rate for the hotel $149 (plus taxes & fees), this will expire on 2/28/15. Member registrations will be available on-line, payment must be received w/in 30 days, no refunds through SHRA but the registration is transferable.
· Programs Calendar: Reminder to please make sure to let Lisa know any updates so she can add to the calendar. This information is used to develop the agenda in order to allocate time for all presenters/speakers/sponsors, as well as time for their introduction.
· 2015 Budget has been updated to reflect a reduction in expected income and expenses for the Certification class.
· The 2014 SHAPE (SHRM Affiliate Program Excellence) report has been submitted as required to SHRM (due by 1/31 each year). We had a loss in membership (2013 year end: 239, 2014 year end: 224), however SHRM has decided this will not be part of the criteria for award status (Platinum, Gold, Silver, Bronze). To submit for the top 3 awards the chapters must have a gain in membership. All chapters must have a membership initiative and 1-4 more initiatives and results in other core areas (i.e., Diversity, College Relations, and Certification). The SHAPE report also provides participation results for required events.
· Updates to the financial policy were discussed. Ms. Raskin reported that HR Florida will conduct an audit for free. The following items will be added to the draft financial policy with the final document emailed to all Board members for final approval:
o Establish a budget review committee comprised of outgoing and incoming Presidents and the Treasurer.
o Incorporate strategic planning beginning in August with proposed budget submitted by 10/1 and approved by 12/31.
President Elect / Ms. Clyne reported:
· Volunteered to organize all SHRA documents to a central location and make available on a thumb drive for incoming officers.
· Suggested an inventory of all assets owned by SHRA be made
· Proposed each Board member make a list of all tasks/responsibilities associated with their positions to create a New Board Member Handbook to assist in succession planning and transitioning.
· Presented a draft of the SHRA business cards. They would have SHRA web address/twitter handle with a write in space for individual names and contact information. Cost of $43/250 cards or $53/500 cards.
Vice President / Mr. Bullock reported:
· Toni Ripo from USF is the new College Relations Committee chair
· Reported the responses to a series of questions posed to the committee chairs regarding the need for volunteers, any strategic initiatives planned, activities to report, or what support they need to ensure their committees are successful.
· There are 2 volunteers for the Diversity Committee, Jerry Thomas and Joan Bolden.
· Mr. Bullock invited Terry Miller to the February member meeting. He provided training to his organization on “Ethics and Civility in the Workplace.”
Board Secretary / This position is currently vacant
Treasurer / Ms. Messerschmidt reported:
· 1099s have been distributed and all W-9s have been received
· Free meeting certificates will be distributed to winners from meeting surveys going forward with an expiration date of 6 months from issue.
· Some SHRA records are over 7 years old and need to be destroyed
Membership Director / Mr. Thomas reported:
· A member inquired about the SHRM discounted rate for her renewal. She is a member of 3 chapters. It was reiterated that members must designate SHRA as their home chapter in order to receive the SHRM discounted rate
Marketing Director / Mr. Hall reported:
· Spotlight Sponsors have been identified through May, with non-profit sponsors identified through March
· Continues to follow up on leads he received at the January meeting and suggestions from Board members.
· Sponsorship for the October Conference is $500, regular monthly meetings are $300
· Ms. Raskin reported she is reaching out to HRCI to sponsor the October Conference, and is trying to get PNC to sponsor a monthly meeting.
Programs Director / Ms. Eding reported:
· Completed survey results from the January meeting. Jennifer Gardiner was the survey winner.
· HRCI CEUs and SHRM PDCs: Has applied for both credits for the February and March programs. SHRM PDC’s (1.25) have been approved for both programs.
· In discussion with 2 potential presenters, Larry Face and Carol Stock
· The HRCI program number was incorrect on the January CEU certificates. Corrected certificates were mailed to 63 attendees
· Meeting with M.E.Reich regarding SHRA membership and possible membership on the program committee.
· Working with Mary Cooper regarding the October 2015 Conference regarding Emotional Intelligence.
· Contacted Chief of Police Bernadette DiPino’s office regarding a violence in the workplace program. Ms. Eding is proposing a 2 part series: part 1 would address dealing with and actual threat or act of violence in the workplace, part 2 would address dealing with the aftermath of a workplace or employee tragedy utilizing community resources, creating action plans, etc.
Communications
Director / Ms. Bergman reported the following accomplishments in January:
· Attended HR Florida Leadership Conference and gleaned helpful information from break-out sessions
· Established admin accounts for new Board members and Certification Chair
· Set up registration for Spring certification class
· Published multiple E-blasts communications (membership meetings, spring certification, HRCI Town Hall)
· Coordinated A/V, SHRA PPT and handouts for speaker/sponsors at January meeting.
· Added/revised content on SHRA website: Link to SHRM Certification, Home, Leadership Events Calendar.
· Maintained social media sites. Goal is to generate activity with a variety of posts. Several SHRA members “tweeted” during the January meeting.
· SHRA has 51 followers on Twitter (an increase of 20). SHRA twitter handle is @SHRA_HRChapter. Our tweets during the HR Leadership conference generated a flurry of likes and re-tweets.
· SHRA’s LinkedIn has 1,723 connections, up from 128 in January.
· Responded to/delegated numerous communications through the “contact us” portal
· Additional website enhancements and enhanced promotion of sponsors are planned for the future
New Business / · No New Business to report.
Adjournment / · The meeting adjourned at 7:45 pm.
The next SHRA Board Meeting will be held :
Date: Tuesday, March 3, 2015
Time: 5:30 (dinner) meeting from 6 – 8pm
Location: Tidewell Hospice, Rand Blvd., Sarasota, FL.
Respectfully submitted,
Kathy Bouchard, SPHR
Approved as: Read __ __ Date _ _ Corrected _____ Date ______