FESTIVAL FUNDING 2016
APPLICATION FORM
For festivals taking place between 1st June 2016 and 28th February 2017.
DEADLINE FOR RECEIPT OF APPLICATIONS:
Friday 1st April 2016 at 3.00pm (applications received after this deadline will be automatically rejected).
FOR FURTHER INFORMATION ABOUT THE FUNDING PROCESS, CONTACT:
Gary Blair (Festivals Officer)
Telephone: 028 9023 1113 or E-mail:
FOR HELP COMPLETING YOUR APPLICATION, CONTACT:
The Ulster-Scots Community Network
Telephone: 028 9043 6710
REMEMBER TO READ THE 2016 FESTIVAL FUNDING GUIDANCE NOTES CAREFULLY BEFORE COMPLETING YOUR APPLICATION.
PART 1 – About Your Group
1. Name of Group:
2. Date Group Formed:
3. Address:
4. Postcode:
5. Telephone No:
6. Email:
7. Please specify which Council Area your group falls within:
8. Please specify which Parliamentary Constituency your group falls within:
9. Has the Organisation reformed or changed its name in the last three years?
YES / NO
If yes, give details:
10. Person responsible for managing the delivery of this proposal:
Name:
Position in Organisation:
Address for all correspondence:
Postcode:
Daytime telephone number:
E-mail:
IMPORTANT: Please ensure that the email address listed above is correct as this will be used by the Agency as the first point of contact with your group.
Please provide the names of all authorised office holders within your Group:
Office / NameChairperson
Secretary:
Treasurer:
Other Office Holders:
You must advise the Ulster-Scots Agency immediately of any changes to the personnel involved in managing your proposal or managing your group.
How did your Group hear about the Agency’s scheme for funding Festivals?
PART 2 – About Your Festival
1. Name of Festival:
2. Total Estimated Cost of Festival: £/€
3. Amount contributed by organisation and all other sources: £/€
4. Amount of grant being sought from the Ulster-Scots Agency: £/€
5. The proposed start date (day, month and year) of the Festival:
6. The proposed end date (day, month and year) of the Festival:
7. Please explain the need for your Festival and its potential to grow in the future
(500 words max).
8. Please explain how your Festival contributes to the Strategic Priorities of the Ulster-Scots Agency as set out in the Guidelines (1000 words max).
9. Please explain how your Festival will encourage skills development and community engagement with Ulster-Scots (500 words max).
10. What are the objectives of your Festival? Please list the objectives of your Festival below, ensuring that they are specific, measurable, achievable, realistic and time bound. You should also explain how you will monitor and evaluate your Festival to determine whether or not your objectives have been achieved (500 words max).
11. Please explain how you intend to pay for the elements of your Festival that you are not asking the Ulster-Scots Agency to fund. You should list contributions from other funders, your own group and any in-kind contributions (please explain the rationale for these). Please tell us whether these contributions have been secured or you are awaiting confirmation. Remember that these need to represent at least 25% of the total cost of your Festival.
12. Festival Plan
Please include a detailed Festival Plan with your application. You must include information on venue/locations and the anticipated numbers attending each element of the programme, the duration of each performance and the starting and finishing times for each session. You must also provide the names of all proposed performers/speakers/groups/bands; the number of performers in each case; and identify what the performer will do which is relevant to Ulster-Scots heritage, language or culture.
13. Has your Group previously received a grant from the Ulster-Scots Agency?
Yes No (Please tick one box)
If yes, please give details of the most recent grant received:
Title of Project:
Date of Project:
Amount Received: £/€
14. Has your Group previously organised a Festival? If so please give details of how many years the Festival has been running and explain the skills that your group has for organising a Festival:
15. Is a similar Festival already taking place in your area? If so, please further explain the need for your Festival?
16. If the Ulster-Scots Agency is unable to fund your Festival project what alternative arrangements can be put in place to proceed with your plans?
17. Tell us how you plan to promote your Festival (minor festivals only).
PART 3 – Major Festivals
ONLY COMPLETE THIS PART IF YOU ARE APPLYING FOR A MAJOR FESTIVAL
18. Tell us how your Festival will be managed. Provide the name(s) and relevant experience of those who will be responsible for management. (1000 words max).
19. What progress has been made with the planning of your Festival to date? (500 words max).
20. How will you ensure the quality of Ulster-Scots content at your Festival? (500 words max).
21. How will you ensure the diversity of the Ulster-Scots content at your Festival? (500 words max).
22. Tell us about the risks associated with your Festival and how you will manage them (include a separate document if necessary).
Risk:
Proposed Action:
Risk:
Proposed Action:
Risk:
Proposed Action:
Risk:
Proposed Action:
23. Tell us what you have done and/or what you plan to do to promote the long term sustainability of your Festival. (500 words max).
24. Tell us how many spectators/participants you expect to have at your Festival and how you have estimated this figure.
25. Your Marketing Plan
Please include a detailed Marketing Plan with your application. You must include information on how you will market the various elements of your Festival, including target audiences, key messages and the techniques that you will use to deliver your messages.
PART 4 - Additional Information
Please give any additional information which you feel strengthens the case for grant assistance. (1000 words max).
PART 5 – Your Festival Budget
Important: Although they do not involve actual expenditure, in-kind costs should be included under both expenditure and income so that they form part of the overall balance of income and expenditure for your Festival. You should explain the rationale behind your figures for in-kind contributions at question 11.
Expenditure
Please specify all proposed areas of expenditure.
Please show breakdown of costs.
Item of Expenditure / Amount£ or €
Total Expenditure:
Income
Please specify all sources of proposed income.
Source / Amount£ or €
Total Income:
Income minus expenditure:
Important: the Ulster-Scots Agency will not fund you to make a profit.
Part 6 - Safeguarding Check List for Organisations Working with Young People
and Vulnerable Adults
Failure to complete this section will result in your application being ineligible for funding
This information may be made available to other organisations.
1. Can you confirm that your organisation has a safeguarding policy in line with current legislation, appropriate to your organisation’s work and agreed by the organisation’s committee.
Yes
Please state when your policy was last reviewed and updated______
No There is no need to answer any other questions
2. Does your child protection policy, which you have enclosed with this application, contain the following information:
Yes / NoNames and contact details for 2 designated officers responsible for Child Protection/Safeguarding?
Written procedures for reporting child protection concerns, disclosures and allegations?
Written procedures for Designated Officers?
Written Code of Behaviour?
Are the procedures for reporting concerns communicated to staff and volunteers, including recently recruited?
3. Do you ensure that all designated officers and volunteers receive suitable training regarding Child Protection / Safeguarding?
Yes No
If “Yes”, is your training reviewed and updated every 3 years?
Yes No
4. Are all volunteers and participants (including young people, vulnerable adults, parents and guardians) aware of your Child Protection / Safeguarding Policy and designated officers details i.e. is the information displayed prominently in suitable areas?
Yes No
Please provide detail:5. Is your organisation registered with:
i. Access NI
Yes If “Yes”, provide details
Date registered: ______Registration number: ______
No
ii. Garda Central Vetting Unit
Yes If “Yes”, provide details
Date registered: ______Registration number: ______
No
If “No”, is your organisation registered with an umbrella organisation?
Yes
If “Yes”, provide name of Umbrella organisation: ______
No
Please see a full list of umbrella bodies at: www.nidirect.gov.uk/index/information-and-services/employment/employment-terms-and-conditions/starting-a-new-job/accessni-criminal-record-checks/accessni-employers/find-an-umbrella-body.htm
6. Can you confirm that at least one suitable qualified adult will be present at your festival who has an Access NI Certificate or has been Garda Vetted?
Yes No
PART 7 – Declaration
Your signature on this proposal is confirmation that:
· Your understand that the Ulster-Scots Agency may discuss your proposals with other funding institutions and/or other public sector bodies to which you applied for assistance.
· You will cooperate with any appraisal or evaluation process which may be undertaken by the Ulster-Scots Agency or anyone appointed for that purpose.
· You will adhere to the provisions of all current fair employment, equal opportunities and disabled persons legislation in force in Northern Ireland or Ireland (depending on where your Group is based) and observe the spirit of that legislation.
· You understand your obligations to retain all financial information in relation to your Festival and that these may be subject to examination by the Agency and/or Audit Office.
· You are aware that you must tell the Agency about any changes to the proposed project immediately or any change in circumstances which is likely to impact on this application including the provision of funding from other sources.
This declaration must be signed by two of the authorised office holders listed on Part 1 of this application.
I certify, to the best of my knowledge and belief, that the particulars given on this form are correct and complete.
Signed / SignedPrint Name / Print Name
Position in Group / Position in Group
Date / Date
FALSE STATEMENTS CAN RESULT IN PROSECUTION
THE INFORMATION PROVIDED ON THIS FORM MAY BE MADE AVAILABLE TO OTHER DEPARTMENTS/AGENCIES FOR THE PURPOSE OF PREVENTING OR DETECTING CRIME.
Fraud Warning
The organisation and or its representatives may be prosecuted if it knowingly provides false documents or false information or statements in support of this application for financial support. The organisation and its representatives may also be subject to prosecution if it fails to inform the Agency of the provision of any additional funding support from any source that may require a repayment of any part of a grant being provided by the Agency, under the terms of this agreement.
PART 8 - CHECKLIST
Have you completed all parts of the application form?
Part 1 – About Your Group
Part 2 – About Your Festival
Part 3 – Major Festivals (if applicable)
Part 4 – Additional Information
Part 5 – Your Festival Budget
Part 6 – Safeguarding Check List
Part 7 - Declaration
Have you included all the required supporting documentation?
Important: please refer to Guidance Notes for detailed requirements.
1. Your Group’s governing document
2. Your Group’s annual accounts
3. List of Office Bearers and Organisation Chart.
4. Rental Agreement or Evidence of Ownership of Property
(if applicable)
5. Your Group’s bank statement
6. Statement of Current Financial Commitments (if applicable)
7. Safeguarding Policy for Children and Vulnerable Adults
8. 3 quotes for any element over £1,000 (if applicable)
Under new guidance to reduce bureaucracy within the Voluntary Community Sector there is an opportunity for the organisation to upload the documents listed at 1-4 on the Government Funding Database or the organisation can still provide hard copies and the Agency will do this for them. If the Organisation chooses to upload the documents please complete the form at Annex A - the Funders’ Passport Declaration.
DEADLINE FOR RECEIPT OF APPLICATIONS:
Friday 1st April 2016 at 3.00pm (applications received after this deadline will be automatically rejected).
Please return completed application form to:
The Festival Officer
Ulster-Scots Agency
2nd Floor, The Corn Exchange Building
31 Gordon Street
Belfast
BT1 2LG
Please note we only accept hard copies.
ANNEX A
FUNDERS’ PASSPORT DECLARATION
I hereby declare that the following documents:
Copy of Constitution/Memorandum of association Y/N
List of Office Bearers or Board of Governors Y/N
Organisation Chart Y/N
Copy of Audited Accounts or Financial Statement Y/N
Rental Agreement/Lease or evidence of ownership Y/N
[Please delete (i) or (ii) below as appropriate]
(i) held on the Government Funding Database (GFD) are the most up to date and
fit for purpose for this application period;
(ii) which are not up to date and fit for purpose on the GFD for this application period are now provided with this application.
I agree these documents may be made available to other public sector funders via the
GFD Y/N
I also accept that this information may be published by the Ulster Scots Agency.
I understand that the Ulster Scots Agency can at any time ask to see any of these
documents.
Signed...... Chairperson
Signed...... Another Office Bearer
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