BRITISH GAS SURREY AGE GROUP CHAMPIONSHIPS 2018

ENTRY PROCEDURE

  1. Please locate and print the page relating to your child/children from the document entitled “Entry Report for Parents”.
  2. The page lists the races I have entered your child into based on what they have qualified to swim so far (this is their Entry Form) together with the times they have been entered with and where they were obtained. For Surreys, you cannot enter a swimmer with a converted time. As a result, where you see a time with Custom Time beside it, this means I have found the Long Course(“LC”) time to be faster than their fastest Short Course(SC) time and as a result I have manually entered the Long Course time as the preferred entry. Please check you are happy with all the times
  3. Using the Schedule of Events, please decide which races you want your child to enter. If they are entered into an event/s they do not wish to swim, please put a line through that race on the Entry Form – please do not cross out the race number on the left hand side(i.e. the number that appears immediately after the # sign) so I can still read what race they wish to be withdrawn from.
  4. If your child is competing between now and the Official Surrey Closing Date of 31st December 2017 (i.e. at 400m IM Club Champs, Hillingdon or Tilehurst) please hold on to your entry form and, in the event they achieve additional Surrey QTs, please handwrite any additional races they have qualified for and wish to swim on the printed Entry Form. Additionally, if swimmers achieve a faster entry time than any Custom Time (i.e. where they currently have a faster LC time) shown on their printed Entry Form, please amend that time with your faster Short Course times. Please do not update forms with faster Short Course times, asthese will update automatically when I import the results from any short course meets they have entered in the lead up to the Closing Date. – onlyevents with Custom Long Course times will need checking against any Short Course PBs achieved at Hillingdon or Tilehurst.
  5. If your child qualifies to swim at the Surreys but does not plan to compete, please can you advise me by e-mail.
  6. If your child has qualified to swim at the Surreys but is not competing at 400m IM Club Champs, Hillingdon or Tilehurst, please get their entry forms to me asap.

In the event your child is competing at 400m IM Club Champs, Hillingdon or Tilehurstbut is swimming the same races listed on their Surrey Entry Form, please return these to me prior to these meets as times for which swimmers have already qualified will automatically be updated when the results files are imported for these meets.

  1. Please then carefully add up the total amount payable for the races entered. Please note the cost ofthe races are as follows:-

£7.00 for 50m, 100m, 200m, 400m events

£8.50 for 800m/1500m events

  1. Once your form is complete, please submit the hard copy Entry Form with or without revisions,together with a supporting cheque made payable to KRSC to:-

Sally-Anne Hawley

4 Hill Close

Cobham

Surrey

KT11 2BQ

  1. In the event your child currently has no Surrey Qualifying Times but they are entering the 400m IM Club Champs, Hillingdon or Tilehurstmeets, please note that I will send you an individual Entry Form once the results are in for these meets, so you can follow the procedure outlined above.
  2. All Entry Forms should be returned to me by no later than Friday, 22nd December 2017. As I am running to a tight timescale due to the Christmas festivities, in order to ensure I get all entries processed and submitted before Sunday, 31st December 2017, there will be absolutely no leeway at all for late or incorrect entries. Therefore, any entries received after midnight on Friday, 22nd December 2017 will not be processed. Please note an entry will only be deemed accepted for processing once I have received a hard copy entry form together with a supporting cheque (no e-mailed forms please).
  3. On receipt, I will then remove any struck out entries and make any other additional changes marked. Please be aware that, due to the tight timescale, any forms filled out incorrectly will be rejected as I will not have time over Christmas to contact individuals regarding errors relating to their entry forms.

Once entries are processed (hopefully by no later than Sunday, 24th December), they will be uploaded to the Team Unify website as a News item so you can view the finalised entries for your child. Please check your entries and, in the event you spot any errors or omissions, please notify me immediately. I will be submitting our entry file shortly after midday on 29th December 2017 so all checks should be made prior to this.

I hope the above makes sense and that I have covered everything. However, in the event you have any queries, please do not hesitate to let me know.

Many thanks.

Sally