BOOKING APPLICATION
RETURN COMPLETED FORM TO:The RISE
PO Box 467, Morley WA 6943
P: (08) 9208 2400 F: (08) 9272 0665
E: / CORE OPENING HOURS:
Mon – Thurs 6am to 10pm
Fri 6am to 9pm
Sat – Sun 8am to 6pmOrganisation/Hirer Name:
Mailing Address:
Type of Activity:
First Contact Person: / Position Held:
Address (including postcode):
Contact Number/s: / Home: / Work: / Mobile:
Email Address:
Second Contact Person: / Position Held:
Address (including postcode):
Contact Number/s: / Home: / Work: / Mobile:
Email Address:
Please indicate the dates and times of your application
*Please note bookings made or continuing outside of opening hours will incur a staffing fee and will require approval from Management.
BOOKING DATE OR DATES
/DAY OR DAYS OF THE WEEK
/BOOKING TIME (including setup & pack down)
/ROOM/COURT TYPE
/NUMBER OF COURTS
FOR REGULAR APPLICATIONS: DATES THAT WILL NOT BE REQUIRED THROUGHOUT THE YEAR(eg: School Holidays, Public Holidays)
NATURE OF APPLICATION
NUMBER OF PEOPLE
SPECIAL REQUIREMENTS/AUDIO REQUIREMENTS
Number of Chairs
Number of Tables
For Function and Community Room hire only- Will there be alcohol at your function? / Yes / No
Are you charging guests for alcohol or selling tickets to your event?
(Occasional Liquor Licence required) / Yes / No
OR
Will you be providing alcohol free of charge? (No licence required) / Yes / No
Are you an incorporated not-for-profit organisation?
(If so please attach evidence of this) / Yes / No
We have regular calls from the public requesting information.
Do we have your permission to give your contact details to the callers? / Yes / No
I hereby acknowledge having read a copy of the 'Conditions of Hire’ form as attached and agree to abide by the conditions therein. I acknowledge that the costs incurred due to breakage, damages or not leaving the premises in a clean and tidy condition will be charged to my account and any additional costs shall be rendered by myself or the organisation named above. Please make cheques payable to the "City of Bayswater".
Signature: Date:
***Incomplete Applications Will Not Be Accepted***
Office Use Only
Date Received / Staff MemberCONDITIONS OF HIRE
THE RISE – SPORTS COURTS AND ROOMS
BEHAVIOUR OF PATRONS
The hirer is responsible for the behaviour of all patrons using the booked courts/rooms.
Antisocial behaviour is not acceptable and patrons displaying antisocial behaviour must vacate the facility when requested.
The behaviour of children will be the responsibility of the parents or carers concerned and must be supervised at all times.
BINS
Bins are provided and are to be used with no exceptions. Please ensure waste that is considered large scale is deposited into the bins located in the basement at the conclusion of the booking.
BOOKINGS
All bookings must be made in writing, excluding one-off casual bookings. The Account Contact Person must make all bookings, amendments and cancellations.
Annual bookings are periodically reviewed and are NOT valid until booking confirmation has been sent in writing from The RISE.
For functions/events a booking request form must be submitted, including details of set up and clean up time. Charges will apply for room hire, set up time and clean up time. Bookings are NOT valid until a confirmation has been sent in writing from The RISE.
BONDS & TARIFFS
A damage bond will apply to bookings scheduled outside of The RISE operational hours.
A tariff will also apply to bookings scheduled outside of The RISE operational hours to cover staffing costs.
Bonds will be refunded by cheque, made out to the name and address on the booking form, subject to compliance with conditions.
BREAKDOWNS
In the event of a breakdown in services, utilities, equipment, etc. no responsibility will be accepted by The RISE or the City of Bayswater but every care and precaution will be taken in this regard.
CANCELLATION, REFUNDS AND TENTATIVE BOOKINGS
The RISE reserves the right to cancel any bookings and any amounts paid will be fully refunded.
Cancellation by the Hirer must be received in writing 28 days prior to the booking date for Major and Minor Events. Where a cancellation is less than 28 days prior to the event, a refund will not be given. All other booking cancellations or amendments must be made in writing with a minimum of 24 hours notice prior to the booking.
Bookings are not secure without confirmation in writing.
CLEANING
Courts, rooms and toilets are required to be left in a clean and tidy condition immediately after use, including the removal of all rubbish and personal belongings. Ensure floors are swept/vacuumed/mopped after use if necessary.
Please note, if the Hirer requires time for cleaning the room after use, the Hirer must request this in the booking request form and will be charged accordingly.
The use of confetti or similar materials is strictly unauthorised.
CROCKERY AND CUTLERY
The RISE will not supply crockery and cutlery. It is the Hirer’s responsibility to provide these items for their function and to remove them after use.
CURFEW
The curfew for The RISE is the regular closing hoursunless prior arrangements have been made with management. Please ensure you have vacated the facility at the designated time as stated on your booking confirmation. Failure to do so may jeopardise future booking requests, and will result in additional charges. Please adhere strictly to booking times as any usage outside the agreed booking time will incur a minimum of one hour court/room hire fee (specific to your booking), along with staff charges if applicable.
Music and refreshments must end at the hire time designated by The RISE.
DAMAGE
The Hirer must inform The RISE Staff if any damage is discovered prior to usage. In the event of damage to the facility resulting from the function the Hirer will be held responsible and will be charged for any repair costs which will be determined by management.
The driving of nails and screws etc. into any part of the building fixtures and fittings is forbidden.
DECORATIONS
As mentioned above the driving of nails and screws etc. into any part of the building fixtures and fittings is forbidden. All decorations must be removed after completion of function. All decorations must be approved by management prior to their placement.
ELECTRICAL EQUIPMENT
If a hirer provides any form of electrical equipment it is required to be tagged in accordance with Australian Standard AS/NZS 3760:2001 - In Service Safety Inspection and Testing of Electrical Equipment requires that all electrical equipment such as urns, kettles, stereo systems, extension cords and heaters be inspected, tested and tagged on a regular basis. This equipment is to be identified in the application.
EQUIPMENT
Tables and chairs are supplied for the duration of your booking. Please ensure these are returned to the correct area of storage. Chairs must be clean and stacked in groups of no more than 10. Tables must be cleaned, folded and stored in an upright position. The Function Room holds 400 chairs and 30 round tables. The Community Hall holds 300 chairs and 30 rectangle tables.
FEES & CHARGES
Customers will be quoted on current fees and charges, however charges are subject to change due to the adoption of new fees and charges.
FLOORS
No talcum powder, sawdust or resin is to be used. Plants containing water are not to be placed on floors. If floors are damaged in any way, a charge will be made for restoration for those without consent from management. Use of tape and markings on the sports floor is prohibited. Failure to comply may result in additional charges.
Food and drink, with the exception of water, are not to be consumed on the sports courts floor.
HIRED AREA
People attending functions/bookings are to remain within the area hired. Consideration of others is appreciated. Please DO NOT ENTER the area you have booked before your designated time as other user groups may be using the facility.
HIRER'S POSSESSIONS
Articles and goods left during the hire of the centre's facilities are left at the hirer's/owner's own risk. The City of Bayswater and The RISE accepts no responsibility for any items left on the premises.
LAW AND ORDER
The Hirer of any facility shall comply with the provisions of the Health Act, Liquor Act, Police Act and Criminal Code, or any other Act in force.
LIABILITY
Hirer’s of City Facilities have some cover for their public liability depending on the activities being undertaken. Regular hirers and groups/organisations and the like are encouraged to arrange their own public liability insurance.
LIQUOR
Prior written consent from The RISE must be obtained if alcohol is proposed to be consumed at the event or function. Alcohol on a "BYO basis" for guests to an event will not be permitted. Permission from management must also be obtained when selling liquor prior to applying for an Occasional License
Occasional License: Where a charge for entry or payment for alcohol is involved an Occasional License must be obtained from the Liquor Licensing Division, Hyatt Centre, 1st Floor, 87 Adelaide Terrace, Perth, fourteen (14) days prior to the event. A copy of this Licence must be forwarded to The RISE Management before the event and must be shown on inspection by any authorised person within the licensed premises.
The City of Bayswater and The RISE are not required to hold or obtain liquor licenses for events or functions which are not run or organised by the City of Bayswater or The RISE.
NOISE
The Hirer must ensure that no undue noise whether in the centre or by leaving the venue is created by patrons. Any complaints received from adjacent residents could jeopardise future applications. If noise is excessive, it may result in the booking being shut down and no refund for the remainder of the booking fee given.
Hirers must consider other centre users in regard to noise. If noise is deemed as excessive the Hirer must rectify the problem immediately. Please be aware that the partitions are not sound proof and you may be booked near a group who will be playing music or making noise.
In both the Function Suite and Community Hall balconies are not accessible from 10:00pm onwards. If these balconies are accessed management has the right to shut down the booking and no refund for the remainder of the booking fee given.
PAYMENTS
Annual/Court bookings: An invoice is issued upon confirmation of the booking. Payments can be made in installments prior to the booking date. Alternatively, full payment can be made on the day of the booking.
Casual Functions/Events: An invoice is issued upon confirmation of the booking. The Hirer must finalise their account prior to the event (This includes bond payment).
REFUSAL
The RISE reserves the right to refuse to let the facility or any portion thereof without assigning any reason for refusal.
SEVERAL APPLICATIONS
In the event of two (2) or more applications being received for the hire of any portion of the facility at one time and date, The RISE may without considering priority of application, determine to which applicant the booking shall be granted.
SMOKING
Councils adopted policy prohibits smoking inside any Council owned community facility or within 50 metres of Council owned community facilities.
WARNING - every person shall observe all conditions of the Local Government and Public Property Local Law 1999.
FEES AND CHARGES
VALID UNTIL 30th JUNE 2013
All prices include GST
Alma Venville Sports Arena
All prices Per Hour
Whole Arena: $90.00Volleyball Centre Court: $45.00
One Court: $45.00Volleyball Training Court: $25.00
Half Court: $25.00Badminton Court: $12.00
Single Court Junior: $25.00Casual Admission Per Person: $5.00
Social Sporting Programs
All prices Per Week
Basketball Competition: $45.00Volleyball Competition: $54.00
Indoor Soccer Competition: $45.00Team Forfeit Fee: Appropriate match fee
Netball Competition: $63.00
Gymnasium Membership
Full Fitness: Gym and Fitness Classes
Concession: Full Time Students/Seniors Over 60
12 Month Full Fitness: $682.0012 Month Full Fitness Concession: $546.00
12 Month Gym Only: $600.0012 Month Gym Only Concession: $500.00
3 Month Full Fitness: $270.003 Month Full Fitness Concession: $229.00
1 Month Full Fitness: $95.001 Month Full Fitness Concession: $85.00
Gym Casual Use: $15.00Gym Casual Use Concession: $12.00
Group Fitness Casual: $13.50Group Fitness Casual Concession: $12.00
10 x Casual Access Gym Voucher: $135.0010 x Casual Access Gym Voucher Concession: $110.00
10 x Casual Group Fitness Gym Voucher: $135.0010 x Casual Group Fitness Voucher Concession: $110.00
Meeting Room
All prices Per Hour
Community Rate: $13.00
Commercial Rate: $21.00
Community Hall
All prices Per Hour
Small Partition Community Rate: $17.50
Small Partition Commercial Rate: $30.00
Medium Partition Community Rate: $25.00
Medium Partition Commercial Rate: $40.00
Large Partition Community Rate: $40.00
Large Partition Commercial Rate: $65.00
Small Medium Partition Community Rate: $42.50
Small Medium Partition Commercial Rate: $70.00
Whole Hall Community Rate: $70.00
Whole Hall Commercial Rate: $100.00
Peak Tariff charges apply Friday and Saturday after 6:00pm: $300.00 minor bookings - $500.00 major bookings
Function Suite
All prices Per Hour
Front Partition: $40.00
Back Partition: $85.00
Whole Suite: $125.00
Whole Suite Half Day (4 Hrs): $475.00
Whole Suite Full Day (8 Hrs): S900.00
Peak Tariff charges apply Friday and Saturday after 6:00pm: $300.00 minor bookings - $500.00 major bookings
Venue Bonds apply for all after hours bookings: $500.00 part room - $1000.00 full room
Crèche
All prices Per Child
General Admission 1Hour: $3.30
1 ½ Hour: $4.00
2 Hours: $4.70
Lobby and Balcony Areas
All prices Per Hour
Ground Floor Lobby: $90.00
First Floor Lobby: $90.00
First Floor Balcony: $40.00