Gibbstown carnival meeting
June 5,2015
Attended : Kevin, Teresa Hurst Robyn Pellegrini, Mike Gerelli , Tara Sandy
Discussed: Police. Agreed to 3 at $50 per hour…also talk to township about them giving this to us as they supplied police to St Michaels carnival
Kevin will talk to Jeff Godfrey about the police and the township donating their time.
Port a pots was said that Nicole contacted the company about this considering the port a pots with the hand washing station. Depending on the cost If too expensive look into renting the blue port a pots and a hand washing station
Raffle tickets- nightly tickets
Mega raffle. Talk to Chila about him supplying them
Our Booth:
Water ice…contact Jeanette Giordano
Hot dogs
Burgers
Bake sale- cupcakes, cookies etc
Vendors: contact Uncle Pigs- what is he going to do
Pre Sale of Brackets
Ask about signs for football
June 8,2015
Attended: Kevin and Teresa Hurst, Karissa Emerle, George Hansen, Walt Bailey, Jenifer Wolf, Robyn Pellegrini, Tara Sandy, Mike Gerelli
Discussed:
Money for volunteers
Kevin put in for money from Exxon Mobile, possible $2000 or $4000
Walmart grants. $1000 for Woodbury Walmart $1000
Possible $250 per person for 4 hours of volunteer service
Someone needs to get info off Nicole Cope
Jen said the box will be in this week, she will call and get a definite date
Nicole Cope spoke to Chila about buying the mega raffle tickets cost should be aprox $256
Permits…Jen paid $25 for the use of property
We don’t need any other permits the carnival will get the ones they need
Question about needing a permit for the beer garden. Also one police officer for the beer garden. Jr. is supposed to check into that. Do we take a % for the beer garden or flat rate.
Our booth Gibbstown Falcons
Raffle the 31 bags
What we will have in our booth,
Hotdogs,
Drinks- soda , water
Baked goods – send out emails about people contributing
Shirts – sell the ones we have already and they have samples and order forms for the new ones
Tara will go to check out the products and choose which ones we will commit to for the girls items, still unsure of who will choose the boys.
Wrist bands- will receive a voucher, when the purchaser will bring the voucher to the ticket booth at the carnival and receive the bracelet for that night. Each night will be a different color
We will receive all the proceeds from pre sales. And a % of sales of tickets
50/50 raffles nightly and Mega…
Must be over 18 years old to sell them.
I suggested RJ to go around with the Mega.
Vendors:
Uncle Pigs- what is he going to do, will he be there every night or not. Someone needs to talk to him still.
Are we charging a flat rate or a % or nightly rate? Mike Gerelli will ask other towns and the people from St Michale’s on what they do
Need to decide if we are selling a vendor spot, what do we charge, suggested $500 or $1000
Suggested to contact Little Pizza Heaven– John’s Sea Food – Italian Water Ice – pretzel factory
Suggested we seek other vendors
Registration was discussed, the dates are June 10th, 17th, 24th from 6:00- 8:00
Who will be there and we will have a signup sheet for help for the carnival, also asking for people to contribute to the bake sale
Walt said he will talk to Gina at Paulsboro High School about students needing hours for National Honor Society. We have hours for them to earn.
Clean up after the carnival: Kevin suggested he wants his team to do clean up in the mornings after the carnival. Suggested also for all the teams including the cheer leaders.
Trash- Jen will ask Walmart if they will donate trash cans, also ask the township if they have ones we can use.