FACILITY SAFETY and SECURITY SURVEY

UNITED NATIONS / / NATIONS UNIES
DEPARTMENT OF SAFETY AND SECURITY

FACILITY SAFETY and SECURITY SURVEY

DUTY STATION INFORMATION

Duty Station Location

/

City/Town Country Province/District:

Security Levels at Duty Station

/

ARMED CONFLICT TERRORISM CRIME CIVIL UNREST HAZARDS

Risk Levels at the Duty Station

/

SRA – Residual Risk for VBIED/ IED attacks:

SRA – Highest Residual Risk Level:

SURVEY INFORMATION

Requesting Organization/Agency:

/

Date of survey (dd/mm/yyyy):

Agency Contact Person - Name: Contact details (phone, email):

Survey conducted by:

/

Name of Security Adviser/Officer:

Agency/ Organization:

Contact details (phone, email):

Previous survey:

/

Date (dd/mm/yyyy):

Conducted by: (Name, Agency, contact details)

FACILITY INFORMATION

Facility Address / Name

/

Street Address: Building Name:

Location of Facility - (Coordinates of the Central Point in Decimal Degrees)

/

Latitude Longitude

Attach Google Earth KML file

Ownership of Facility

/

Owner /Landlord Name:

Lessor:

Lease expiry date (dd/mm/yyyy):

FACILITY OCCUPATION

UN Tenants

/

Organization:

/

Building/Wing:

/

Floor:

/

Number of Staff

/

Number of visitors (daily estimation)

/

Public Access

Number of internationally recruited UN staff:

/

Number of locally recruited UN staff:

Non-UN Tenants

/

Organization:

/

Building/Wing:

/

Floor:

/

Number of Staff

/

Number of visitors (daily estimation)

/

Public Access

Total Number of non-UN staff:

/

Total Number of non-UN visitors per day (estimated):

FACILITY TYPE

Single Building

/

UN Compound with single building/building complex (UN occupants only)

Single UN Building - detached (no adjacent buildings)

Single UN Building – attached (at least attached at one side to an adjacent building)

Mixed Use Single Building (with non-UN occupants)

Multiple Buildings

/

UN Compound Complex - multiple compounds with shared perimeter/multiple buildings

UN Compound - one perimeter with multiple buildings (UN- occupants only)

Mixed Use Compound with multiple buildings (with non-UN occupants)

/ Number of buildings used by UN staff:
(Only count distinct structures of relevant size and where UN staff is present – no sheds, guard sentries, and other small structures)
Multiply INTERIOR FACILITY / BUILDING SECURITY page for every building in the compound
Number of buildings used by non-UN occupants:

Special Facility Types

/ UN Mixed Use Compound
office
warehouse
accommodation
other use:

UN Accommodation Compound (no office or other use)

Host Government Facility

Warehouse/ Storage Facility

Military Installation

Hotel/ Hotel Compound

used as office space for UN staff

used as accommodation for UN staff

Special Facility Uses

Conference Facility UN managed facilities / Contractor managed conference services

UN conferences/events only/ Non-UN conferences/events

Number of Conference Rooms:
Capacity of conference rooms:

Cashiers Office Location: Security Measures:

Central IT/ Server Room(s) Location: Access regulations: Security measures:
Radio / Security Control Room Location: UN ECS Radio Room

Staff Welfare Facilities (such as Gym, Internet Café)

Armoury Location: Number of Weapons: Type of Weapons:
Access regulations:

Workshop (Tools) Location:

Access regulations:

Medical Service/ Dispensary Location:
Access regulations:
Restaurant/ Cafeteria Location:
Access regulations:

Bank/ Credit Union for UN Staff/ Dependents ATM location:

Access regulations:

Other Commercial Operation

Office Operations: Sector:

Manufacturing: Sector:

Services: Sector:

Retail Shops

Public Bank/Money Transfer Operation - with ATM

Uncontrolled public access

Presence of Hazardous Materials - Type:

Map/Sketch of Facility and Surrounding Area ( ~ 100m)
Minimum stand-off distance:
North: metre (m)
East: metre (m)
South: metre (m)
West: metre (m) / Other Facility Features – Access:
Number of Vehicle Access Points:
Number of Pedestrian Access Points:
Helicopter Landing Pad – Number:
Airstrip
Name: Location:
within UN compound/ fence
in proximity – distance in meters:
Length in metres:
Runway surface:
Size of Facility:
Compound Surface total - Square Metres:
Office surface - Square Metres:
Other usable surface - Square Metres:
Type:
Total Length of compound perimeter:
Insert map/ sketch/ aerial image or Google Earth snapshot (need to be up to date)
Annotate
·  Host county protection measures/ checkpoints/ enforced security zone
·  Access/ egress points for pedestrians at perimeter/ buildings (where applicable)
·  Access/ egress points for vehicles at perimeter/ building (where applicable)
·  Entry points for Utilities: electric grid and primary transfer station, water main, sewage system, gas main
·  Location of gas and fuel tanks/ hazardous material storage within facility and within immediate surroundings
·  Vehicle parking lots/ facilities
·  Helicopter landing pads
PERIMETER SECURITY (please duplicate page if there are different perimeter security systems)
attach sketches/photographs of systems/equipment at the end of the document
Type of Perimeter
No physical definition of perimeter
Partial physical definition of perimeter
Entire perimeter defined with fence/wall
Minimal demarcation(low wall/ fence)
High chain link wire fence (min 180 cm)
Steel mesh fence
Multiple Fence System
Mud/ clay-brick wall
Masonry wall with plaster overlay
Concrete wall
Blast protection wall
Perimeter Wall/Fence Anchoring:
Steel poles in dirt/ gravel
Wall in dirt/ gravel
Steel poles/ bollards/ wall with concrete anchoring – depth: centimetre (cm)
Vehicle Intrusion Prevention
None
Unanchored Barriers
Anchored Barriers
Barriers interlinked (steel cable)
Hesco type systems
Landscaping / natural barriers
Person Intrusion Prevention
None
Razor wire or other trespass protection
Electrified fence (or barrier mounted on wall)
Non-climbable fence design
Perimeter fence/wall measurements
Height centimetre (cm)
Width centimetre (cm)
Measurements of fence poles - structural round/square tube:
Square tubing: millimetre (mm)
Round tubing/ diameter: millimetre (mm) / Perimeter Blast Protection:
Hesco
Concrete T-wall
Reinforced concrete blast wall
Electric Grid Connection
Overhead/ Air
Underground / Perimeter Clear Zone:
Exterior: metre (m)
Interior: metre (m)
Access Point / Bars/
Physical Barrier / CCTV / Alarm
Perimeter climb/ jump access from adjacent structures (incl. vehicles)
Roof access from adjac
nt buildings
Underground/Tunnel/Sewer
Insert photograph of exterior
Deficiencies
1)
2)
Deficiencies / Recommendations / MOSS Requirements
1)
2)
Deficiencies
(add to summary at the end of the survey)
VEHICLE ACCESS GATES – (please duplicate page for additional gates)
attach all sketches/photographs of systems/equipment at the end of the document
Gate System
Gate crash rated and certified
Type: Single Swing gate
Double Swing gate
Cantilever/Sliding gate
Double Gate/ Sluice System
Gate measurements:
Height centimetre (cm)
Width centimetre (cm)
Gate material: Full Metal Frame and Body
Metal Frame and Mesh
Metal frame/Wood body
Wood
Measurements of gate frame:
Square tubing: millimetre (mm)
Round tubing/diameter: millimetre (mm)
Gate Anchoring (Perimeter Wall/Fence):
Wood Masonry
Metal Frame Concrete
Concrete with Metal Frame
Hinges: Number (per gate wing):
Bolt size: millimetre (mm)
Exterior / Interior
Removable / Fixed pin/welded
Ground fixture/bolts
Anchoring ground material:
Dirt Tiles/Asphalt
Concrete Metal tube in concrete
Number of Anchoring points:
Anchoring Depth: centimetre (cm)
Bolt diameter: millimetre (mm)
Gate and Barrier System Functionality/Maintenance
Function: Equipment and systems were
fully functional at the time of the survey
partially functional at the time of the survey
Maintenance
Contract in effect and in compliance with maintenance schedule
Maintenance of systems deficient
(add shortcomings under deficiencies below) / Insert frontal view photograph of gate from interior
Anti-Ram Devices/Barriers Approach Road Speed Reduction
Location of System:
Outside perimeter Inside perimeter
Manufacturer: Model:
Rated: Anti-ram standard/certification for vehicle:
weight kilogram (kg) speed kilometres per hour (km/h)
Not rated / Unknown
Barrier Type: Drop arm Other:
Swing arm Delta
Bollards Tire deflation device
Construction Material:
Reinforced Concrete Steel
Wood/Plastic Other:
Barrier System Operation/Controls
At the site of the barrier – Manually/ Non-programmable
At the site of the barrier – Programmable
Remotely - Programmable
Speed Control/Reduction
Straight line approach to Access Gate
Bumps and/or Chicanes to reduce speed
Gate Crash Protection with Wall/Jersey Barrier or Vehicle Trap (with 90º (degree) forced turn)
Deficiencies
1)
2)
Deficiencies / Recommendations / MOSS Requirements
1)
2)
Deficiencies
(add to summary at the end of the survey)
VEHICLE ACCESS CONTROL / SCREENING and PARKING
(please duplicate page for each additional access point)
attach sketches/photographs of systems/equipment at the end of the document
Screening Operation Features
Manual search
Vehicle Recognition System
K9 Dog Unit
Explosives Detection Equipment
Type
Handheld mirrors in use
Adequate lighting
Distance between vehicle search area and building: metre (m)
Screening staff building / guard booth with certified ballistic Resistance. Level
Number of screening personnel (security officers/guards) per access point:
System Functionality/Maintenance
Function: Equipment and systems were
fully functional at the time of the survey
partially functional at the time of the survey
Maintenance
Contract in effect and in compliance with maintenance schedule
Maintenance of systems deficient
(add shortcomings under deficiencies below) / Description of Access Point(s) and Screening Operation:
Vehicle Parking
Parking inside Perimeter (total capacity )
No parking permitted
UN official vehicles only
UN official and staff vehicles
Non-UN vehicles/visitors permitted
Type of Parking:
On road/ road-side surface parking (capacity )
Dedicated surface parking lots (capacity )
Underground Parking
below building structures (capacity )
not below office building structures (capacity )
Dedicated parking facility/building (capacity )
attached to office buildings (capacity )
unattached to office buildings (capacity )
Parking outside Perimeter (total capacity )
If parking is outside facility, distance from compound perimeter: metres (m)
Outside Perimeter parking lot space (capacity )
Parking permitted at perimeter wall/ fence - (capacity )
Deficiencies
1)
2)
Deficiencies / Recommendations / MOSS Requirements
1)
2)
Deficiencies
(add to summary at the end of the survey)
PEDESTRIAN ACCESS CONTROL / SCREENING (please duplicate page for additional access points)
attach sketches/photographs of systems/equipment at the end of the document
Access Point Security Measures
None Double Door/ Sluice system
Turnstile Reinforced doors
Metal bars Bullet resistant glass
Blast resistant glass
Screening Equipment
X-ray machine - Model:
Max size of parcel: x centimetre (cm)
Walkthrough metal detectors
Hand-held metal detectors
Explosive & Bio/Chemical/Radiological(CBR)Detection
None
K9 Dog Unit
Explosives or CBR Detection System
air sampling
wipe sampling
walk-through system
Manufacturer: Model:
ID and Key Control
IDs authorised by:
ID Machine controlled IDs issued by: Location:
Blank/ unissued ID cards controlled by:
Blank/ unissued ID cards located at:
IDs have serial numbers
Special Badges for: Contractors / VIPs / INGO/ NGOs / Government Officials
Staff Dependents
Keys authorized and issued by:
Master keys authorized for:
System Functionality/Maintenance
Function: Equipment and systems were
fully functional at the time of the survey
partially functional at the time of the survey
Maintenance
Contract in effect and in compliance with maintenance schedule
Maintenance of systems deficient
(add shortcomings under deficiencies below) / Description of Screening Operation:
Access Control -Procedures
Screening Strictness:
no search
random visitors all visitors
contractors (e.g. cleaning crews, workmen);
random staff all staff
Authentication/ Authorisation Method:
Personal Recognition (through guard/ security officer)
Combination/Code (Keypad Panel)
Automated Biometric Recognition System (finger print / iris or retina)
ID Card Reader / Electronic Access Control Reader
Door Key System
Checkpoint Location
Gate/exterior
Reception/Interior
Access Control Technology
System Operation/ Readers/ Controls
Locally – Manually/ Non-programmable
Locally – Programmable
Remotely – Programmable/ Networked
Doors/Turnstiles
electric strike plate
electronic/ hydraulic lock
magnetic lock system
Deficiencies
1)
2)
Deficiencies / Recommendations / MOSS Requirements
1)
2)
Deficiencies
(add to summary at the end of the survey)
DELIVERIES, MAIL & SHIPMENTS OPERATION/SCREENING
attach all sketches/ photographs of systems/ equipment at the end of the document
Entry Point for Deliveries/Mail:
Exterior of Facility – specific delivery building/port
Partitioned building at the outer perimeter boundary of facility
Interior of facility
Screening Equipment
X-ray machine
Model:
Max size of parcel:
x centimetre (cm)
Explosive & Bio/Chemical/Radiological(CBR)Detection
None
K9 Dog Unit
Explosives or CBR Detection System
air sampling
wipe sampling
walk-through system
Hazardous material containment system
none
yes, System Type: Manufacturer:
System Functionality/Maintenance
Function: Equipment and systems were
fully functional at the time of the survey
partially functional at the time of the survey
Maintenance
Contract in effect and in compliance with maintenance schedule
Maintenance of systems deficient
(add shortcomings under “Deficiencies” below) / Description of Deliveries and Mail screening procedures:
Insert photograph of screening area / operation / equipment
Deficiencies
1)
2)
Deficiencies / Recommendations / MOSS Requirements
1)
2)
Deficiencies
(add to summary at the end of the survey)
FACILITY LIGHTING
attach sketches/ photographs of systems/ equipment at the end of the document
Lighting
Type of lamps:
Power supply: Local Grid Facility back up power supply
Number of lamps: perimeter building exteriors(s)
lights are directed to the exterior
Lighting coverage:
Outer parking area Inner parking area
Vehicle access and screening areas
Pedestrian access point
Fire and Earthquake assembly points
Approach road to access points
Building access points and emergency exits
Roads/ walkways in the compound
Specific points of risk (cashiers, armouries, pharmacies, ATMs etc.)
All CCTV-surveyed areas
Perimeter walls/ fence and standoff area
Other: / System Functionality/Maintenance
Function: Equipment and systems were
fully functional at the time of the survey
partially functional at the time of the survey
Maintenance
Contract in effect and in compliance with maintenance schedule
Maintenance of systems deficient
(add shortcomings under “Deficiencies” below)
Insert sketch with lighting locations here
Deficiencies
1)
2)
Deficiencies / Recommendations / MOSS Requirements
1)
2)
Deficiencies
(add to summary at the end of the survey)
CLOSED CIRCUIT TV (CCTV)
attach all sketches/ photographs of systems/ equipment at the end of the document
CCTV System Details
Manufacturer: Model:
Number of Cameras
fixed
PTZ(Pan, Tilt, Zoom)
interior exterior
night video infrared
day/ night cameras
cameras with lighting
Video recording:
digital video storage/ tape storage
continuous recording
motion capture
Frames per second:
Recording capacity: Days Hours
Location of recording device within building:
Back-up storage of CCTV footage: / CCTV Monitoring
Not monitored
During office hours