Education Queensland International
Homestay Checklist – Ongoing Monitoring
To be used for ongoing monitoring of homestay providers and their home, each semester.
Homestay provider name and address:Date of visit:
Next visit due:
Privacy statement: / I am collecting and recording information about you and your home for the purposes of ongoing monitoring of homestay arrangements. Ongoing monitoring is required to ensure the school and EQI are discharging our duty of care to our students and also to ensure we are complying with Commonwealth legislation regarding international students (Standard 5 of the National Code).
Discuss / check / Updates, observations and comments /
Contact details
Contact details on file correct? Yes No
Lease expiry or plans to sell/relocate in the next 6 months? Yes No
Occupation/work/study hours – any changes?
Yes No
Blue Cards/exemption cards
Details on file correct/updated? Yes No
All adults in the home have a current blue card/exemption card? Yes No
Any cards expiring in the next 6 months?
Yes* No
Are there any children in home turning 18 in next 6 months? Yes* No
Are there plans for any adults to move into the home in the near future? Yes* No
*Discuss Blue Card Services requirements and make plans to make the relevant application.
Driver licence details
Details on file correct/updated? Yes No
Expiry dates checked? Yes No
Information about the household
Any changes since the previous visit? Yes No
Information about the home
Facilities
Home appears clean, safe and well maintained?
Yes No
Any changes since the previous visit?
E.g.: the building; shared facilities; student bedroom 1; student bedroom 2 (if applicable).
Yes No (If yes, insert details)
Smoke alarms – requirements discussed (e.g. maintenance and replacement). Yes No
Pets/animals
Any changes since the previous visit? Yes No
Transport options:
Any changes since the previous visit? Yes No
Homestay vehicles
Vehicle details as per previous visit?
Vehicles appear well maintained? Yes No
Any changes since the previous visit? Yes No
Home and contents insurance
Any changes since the previous visit? Yes No
Expiry dates checked? Yes No
Discuss – any issues with:
· students’ dietary requirements
· religious or spiritual requirements
· special needs (e.g. health conditions, mobility issues, previous mental health condition)
· assisting students to get to and from after school activities, social and sporting events
· attending social/networking functions organized by agents/the school
· emergency placements (if applicable)
Hosting preferences
Any changes since the previous visit? Yes No
Have they become registered with any other schools/organisations/education providers?
Yes No
Any plans to take in another student from another organisation? Yes No
If the EQI placement is due to end soon, confirm their willingness to take on another EQI student.
Child and student protection
Reminder about obligation to immediately report “harm” and the Critical incidents procedure.
Rules of the homestay home
Are these House Rules still current and relevant?
Yes No
Do any changes need to be made? Yes No
Is the student complying with the rules? Yes No
Any issues? Yes No
Student visa conditions
Any issues with the student’s school attendance or course progress? Yes No
Is the student employed? Yes No
If yes, discuss restrictions under Queensland law and their student visa.
Travel and activities
Has the student complied with the Standard Terms and Conditions and submitted the travel form when required? Yes No
What arrangements are in place for the next school holidays (if applicable)?
If the EQI placement is due to end soon, discuss arrangements in place to prepare the student for leaving, transport to the airport etc.
Student health and wellbeing
Observations of the homestay provider:
Payments
Any issues? Yes No
Communication with the school
Any issues? Yes No
Any issues/concerns/questions?
Student interview date: / Notes/comments
Speak with student about the homestay residence and the homestay family and ask if there are any issues/concerns/questions.
Check the student is happy with the placement. If not, make a plan to investigate and/or take further action.
Check the student feels safe at home and at school.
Check they know what to do in a “critical incident”.
Is the student experiencing any adjustment issues? Yes No
Do not sign until the assessment is complete, all relevant details have been checked and the relevant blue card/exemption card/authorisation to confirm a valid card/application form has been completed and signed.
School Representative Name: / Position at school:Signature: / Date:
Attachment 1 - Notes
EQI Homestay Checklist – Ongoing Monitoring. Version 1 November 2016.
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