INVITATION FOR SEALED BIDS
You are invited by the Spartanburg Sanitary Sewer District (herein referred to as “Owner”) to submit a sealed bid for (1) one Jet Vac Sewer Cleaning Truck to the conditions and specifications set forth herein. Sealed bids should be submitted on the attached bid sheet, sealed in an envelope and marked on the outside of the envelope with “SSSD Jet-Vac Cleaning Truck Sealed Bid”.
I. Schedule and Location:
Bids will be accepted at the address below until 2:00pm EST; Tuesday, December 15th, 2015. At that time and location, the bids will be opened and read publicly. Bids received after this time will not be considered. Bids must be submitted in a sealed envelope with the address of the bidder shown on the outside of the envelope. The bid must be submitted on the attached form Exhibit A and include specification sheets on product and warranty information.
Spartanburg Sanitary Sewer District/Purchasing Office
345 South Ave.
Spartanburg, SC 29306
Contact: John McKinnon
Phone: 864-598-7226
Fax: 864-596-4921
Email:
Proposed schedule for selection and award:
Action / Date / ContactSubmit Clarifying Questions: SSSD will collect all questions and distribute answers to all bid participants / 12/08/2015 / John McKinnon
Question Responses to bidders / 12/10/2015 / John McKinnon
Bids due @ 2:00pm EST / 12/15/2015 / John McKinnon
Anticipated Award / 01/30/2016 / John McKinnon
All prices shall be firm for (45) forty-five days after bid date.
The Spartanburg Sanitary Sewer District reserves the right to accept or reject any bids or proposals that appear to be in the best interest of the District and further reserve the right to waive irregularities in the bids and to reject any and all bids received. In the case of tie bids, the right is reserved to make award as considered most advantageous to the District.
II. Specifications:
INSTRUCTIONS: The following specifications define various standards for equipment that will fully meet the requirements of the Owner. The Owner will not accept equipment that does not meet the minimum specifications specified below. All bids should include the manufacturer’s latest specification sheet for the equipment that is being bid when submitting sealed bid. The total unit with accessories shall meet all applicable DHEC & OSHA State and Federal DOT requirements. The unit shall be delivered to the above address with all specified items ready for operation.
GENERAL: For the purpose of this solicitation the Owner has approved and will accept a Sewer Cleaning Truck configured as specified below. Any deviations or exceptions to these specifications, the equipment or application should be so noted and justified by the bidder in writing when submitting bid. The Owner will evaluate the exceptions and determine if they are equal or better than that in the original specifications. The Owner will take into consideration optional or upgraded equipment as noted in these specifications and may choose the final product based on what the Owner feels is the best value. Any truck, equipment or material not complying with these specifications may not be accepted by the Owner.
If Bidder would like to offer an in-stock truck (already manufactured/fabricated but never title, sold, or used), Owner will entertain such bid. In the sealed bid, Bidder will attach any and all exceptions taken to the specifications. No reduction in warranty from Bidder or cab/chassis manufacturer will be accepted. If cab/chassis manufacturer will not provide a full warranty, it will be the responsibility of the bidder to do so. Bidder shall provide written confirmation with the bid, demonstrating that warranties are in place.
Bidder agrees that the Owner, in its sole discretion, will determine the acceptability of the Alternate Bid.
PART I
SPECIFICATIONS FOR CLEANER, PIPE AND VACUUM TRUCK
1. DESCRIPTION: The truck engine (diesel) shall be a Cummins JSL, Detroit DDEC13, or Volvo D11 rated at not less than 315 SAE gross horsepower. The pipe cleaner shall be a heavy duty, truck mounted unit designed for cleaning 6” to 42” diameter pipe using a high-pressure water nozzle. It shall be equipped with a high pressure water system, vacuum system and a minimum 10 cu. yd. refuse storage body. An auxiliary engine may be provided to power either the vacuum fan or water pump. The unit shall be capable of both independent and simultaneous operation of the high pressure water system and the vacuum system and be no less than 420 combined HP. Units supplied to this specification shall meet or exceed these requirements.
2. GENERAL: Each unit shall be new, and of the latest design of a model in current production or an update of an existing model. Each unit shall be furnished with identical equipment, options and features. It shall be furnished completely assembled, fully serviced, and ready for immediate operation. The right is reserved to reject any and all bids proposing to furnish equipment, which, in the opinion of the Department’s engineers and/or staff, is not satisfactory for the Departments use in the proposed application.
3. TRUCK CHASSIS-CAB: The truck chassis-cab shall be furnished by the pipe cleaner vendor and delivered to the pipe cleaner manufacturer. The truck shall meet the requirements found in Part II of this specification. The pipe cleaner manufacturer shall mount its machine on the truck in accordance with the specifications and shall accept full responsibility in transporting the completed unit to the Owner Maintenance and Construction Complex, 301 South Avenue, Spartanburg, S.C. relieving the Department of any loss, liability, or claim whatsoever incurred en route. The pipe cleaner vendor is responsible for the overall pipe cleaner and truck unit warranty. The pipe cleaner vendor and manufacturer shall act as an agent for Owner to help address any problems or warranty claims with the truck manufacturer.
4. DIMENSIONS: Gross weight of the unit, fully loaded, shall not exceed 65,000 lbs.
4.1 The rear axle loading shall not exceed 40,000 lbs.
4.2 The front axle loading shall not exceed 25,000 lbs.
4.4 A weight distribution diagram shall be provided
4.3 Overall height shall not exceed 13 ft. 6 in.
4.4 Overall width shall not exceed 8 ft.
5. AUXILIARY ENGINE (OPTIONAL): The unit’s auxiliary engine shall be powered by a Detroit Diesel, John Deere, Caterpillar, Deutz, or Cummins diesel engine with adequate horsepower for continuous operation of the powered systems at full rated capacity. Work Shop manual required. The engine shall be equipped, as a minimum as follows:
5.1 Electrical system (12 volt) with alternator, starter, voltage regulator, and heavy-duty battery. An electrical system integrated with the truck system will be acceptable.
5.2 Governor
5.3 Air cleaner, heavy-duty, two-stage, dry-type with restriction indicator
5.4 Oil filter, heavy-duty with replaceable element
5.5 Fuel filter/water separator, heavy-duty with replacement element
5.6 Heavy-duty radiator and cooling system, with 50-50 mixture of water and permanent-type antifreeze
5.7 Fuel tank not required. Utilize fuel from truck tank
5.8 Muffler, exhaust system, and rain cap
5.9 Electric isolation switch
5.10 Oil pressure gauge, water temperature gauge and ammeter or voltmeter
5.11 Tachometer
5.12 Protective housing
5.13 Remote throttle at operator’s workstation
5.14 Remote start at operator’s workstation
6. POWER TRANSMISSION: The auxiliary engine shall be used to power either the exhaust fan or water pump. If the auxiliary engine is used to power the exhaust fan, the engine shall also be adequate horsepower for continuous operation of the powered systems at full rated capacity. Work Shop manual required. The truck engine shall be used to power the remaining systems through a hydrostatic drive. Alternatively, the truck engine may be used to power all components through a hydrostatic drive.
7. CONTROLS: Work Shop manual required
7.1 Controls shall include all boom functions, water pump (ON/Off, pressure and volume) and hose functions (forward, reverse, and speed), body raise/lower, body door open/close, auxiliary and truck engine ON/Off and throttles, warning lights, and exhaust fan engage/disengage.
7.2 Controls for vacuum and water pump system shall be located at a central station at the front of the truck. A gauge shall be provided for water pressure.
7.3 A vacuum shutdown system shall be provided to dislodge any obstruction in the vacuum tube.
7.4 Rear door and body dump controls shall be located in a safe position.
7.5 Unit shall have an automatic shut down system to prevent overfill of the refuse body.
8. HOUR METERS: An electric hour meter shall be provided to record the cumulative time the water pump is operating, the vacuum fan is operating, and the water pump, vacuum fan is operating and any other engines. Oil pressure or alternator switching devices shall be provided so hours recorded are operating hours only.
9. REFUSE STORAGE BODY: The body shall be round or rectangular in shape, welded stainless steel or corrosion and abrasion-resistant steel, minimum 3/16 inch. There shall be no allowable reduction in quality, construction, or durability from the manufacturer’s standard body in order to meet these requirements.
9.1 Body: The body shall be air and watertight. It shall be raised for dumping by a double- acting hydraulic cylinder.
9.1.1 The minimum volumetric capacity shall be 10.0 cubic yards.
9.1.2 Rated hoist capacity shall exceed the weight of the body and a maximum load of debris.
9.1.3 The hydraulic dump cylinder shall be equipped with check valve to prevent body movement in the event of hydraulic hose failure.
9.1.4 Maximum dumping angle shall be at least 50 degrees.
9.1.5 A body safety prop shall be provided to prevent accidental lowering of the body.
9.1.6 The body will be equipped with fenders over the rear tires.
9.1.7 The body shall be enclosed on all sides.
9.1.8 An external load level indicator shall be provided.
9.1.9 Easily removable and cleaned filter screen assemblies shall be provided. The screens shall assist in dust control.
9.1.10 A body flush-out system that operated from the unit’s high-pressure water pump shall be provided at the front of the body.
9.1.11 Inlet(s) to exhaust fan shall be closed when vacuum system is not in use to prevent liquids in storage body entering fan inlets while truck is in motion or on steep grades.
9.2 Rear Discharge Door: The rear door is to be full opening door by means of a hydraulic cylinder.
9.2.1 The rear door shall be hinged at the top and shall have a safety device to prevent closing during clean out or inspection.
9.2.2 The door latches shall be hydraulically powered and controlled.
9.2.3 The door shall have a minimum six-inch diameter valve midway up the door for draining liquid from the refuse body. The valve shall connect to a minimum 10- foot discharge hose to direct the liquid discharge.
10. VACUUM SYSTEM: A minimum 8 inch diameter, heavy-duty, flexible intake hose with nozzle and power boom shall be furnished for vacuum cleaning of catch basins. A fan shall be provided an arranged that no debris passes through the fan before being deposited in the body. Work Shop manual required
10.1 Boom: A power boom shall be provided to support the vacuum hose and provide for maneuvering the hose under hydraulic power.
10.1.1 Powered boom functions shall include raise, lower, rotate left and right, and extend (telescope) in and out. Boom shall rotate a minimum of 180 degrees (ninety degrees to the left and to the right of the truck centerline).
10.1.2 The end of the boom shall have a hook, and the boom and hook shall be capable of lifting a minimum 500 lb. at maximum extension.
10.1.3 Control of boom functions shall be performed utilizing a hand-held, push-button or joy-stick, pendant type control device, and also by joy-stick control at operator’s station.
10.1.4 A transport cradle and method of securing the boom shall be provided for transport.
10.2 Hose: The vacuum hose shall be a minimum 8 inch diameter, wire-reinforced, flexible, and made of rubber material.
10.2.1 A telescoping section of the hose shall be mounted on the telescoping boom and shall be made of steel or aluminum.
10.2.2 Additional sections of aluminum tube shall be provided for extending the vacuum hose to a depth of at least 20 ft. below ground level. These sections shall be flanged and shall attach by quick-coupler.
10.2.3 A rack on the curb-side of the unit shall be provided to securely store aluminum tube sections when not in use and for transport.
10.2.4 The end section of tube (nozzle) shall be 7-8 ft. in length, and shall be of sufficient strength and design to be used for the majority of the catch basin cleaning.
10.2.5 The telescoping boom shall be designed so that the vacuum debris nozzle does not lower or raise during extension or retraction of the boom.
10.2.6 The telescoping boom shall extend a minimum of eight (8) feet.
10.3 Exhaust Blower instead of Fan
10.3.1 Supply an 824 blower with workshop manual
11. HIGH PRESSURE WATER SYSTEM: A high pressure water system consisting of a tank, water pump, hose reel, hose, hand sprayer, and refuse body flush out system shall be provided. Work Shop manual required
11.1 Water Tank: Water storage shall be provided in one or more corrosion resistant tanks with a combined certified capacity of at least 1000 gallons. Multiple tanks shall be manifolded so one fill connection point fills all tanks. Plastic components, if used, shall be ultra violet light stabilized.
11.1.1 The tanks shall be furnished with satisfactory filling and draining features, and necessary piping, valves, and accessories to include vent(s).
11.1.2 Large tanks shall have surge baffles.
11.1.3 The system shall be designed so that there is no means provided to recycle any water from the debris tank.
11.1.4 A water level gauge with low water level warning shall be provided in the truck cab or at the operator’s station
11.1.5 A water level site gauge shall be provided in the side of the tank(s).
11.1.6 An anti-siphon gap shall be provided on the fill connection.
11.1.7 The water tanks shall not rise when the debris tank is raised for dumping.
11.2 Water Pump: The water pump shall be a Meyers-DP water pump shall be rated at not less than 65 gpm at 2000. and shall provide continuous flow and pressure. The pumping system shall be complete with all necessary controls, relief valves, and safety features. The pump shall be designed and constructed for long life and easy maintenance. All components shall be rated for the maximum pressure and temperature expected to be encountered during the use of the equipment.