RDG/570 Version 5 / 2
University of Phoenix Material
Individual Diagnostic Report
Purpose
The purpose of the diagnostic report is to inform the instructor, parents, and school personnel about the following:
1. The data you have collected on the client, including test performance, observations, and background information
2. The analysis of the data, meaning what the data you have collected means in terms in reading strengths and needs
3. The instructional plan you have outlined, meaning your instructional intent, based on the analysis of the data
Tips for Writing Reports
1. Ensure that all the information at the top of the form is completed.
2. All reports must be neatly typed in duplicate, free of spelling and grammatical errors. Your professional reputation could rest on the accuracy and quality of your reports.
3. If you are placing the report in paragraph form, avoid incomplete sentences or ending with the word “etc.”
4. When discussing tests, provide the full name of the test used, such as “John’s Basic Reading Inventory,” the form used, such as “Form B,” and the date the test was administered.
5. Use a separate paragraph for each test or technique discussed to enhance the report’s readability.
6. When discussing test results, relate the grade level or age equivalent obtained by the client, rather than specifying a specific number of errors. The number of errors may be meaningless to someone who is unfamiliar with the particular test being discussed.
7. When writing diagnostic evaluations, indicate specific areas of weakness, such as “consonant digraphs—ch and sh.” This will assist the next individual who deals with the client you are tutoring.
8. When discussing materials and techniques used for client remediation, provide the purpose for using the material or technique, such as “Language Experience Approach: Used to elicit stories for teaching word recognition and comprehension.”
9. When summarize the tutoring activities, relate them to the testing section of the report. If weaknesses are evident in the test results, make note of the work undertaken to remediate the weaknesses.
10. Use passive construction rather than the first person “I,” as in “The Reading Inventory for the Classroom was administered,” rather than “I administered the Reading Inventory for the Classroom.”
Format for the Individual Diagnostic Report
1. General information
Tutor: / Student:School: / Grade:
Classroom Teacher: / Chronological age:
Test dates:
2. Data collected: tests and clinical information
a. Pretest results: Report the results in table form.
b. Results of observations and interviews: Report this information in narrative form—do not interpret or analyze.
3. Analysis of data
a. Tests: Interpret what the client’s test scores mean in narrative form.
b. Observations and interviews: Interpret and evaluate what you observed and learned in narrative format.
4. Instructional plan
a. Goals: This is a statement of what you are going to teach the client; it is an indication of where you are going instructionally.
b. Procedure: Indicate some methods and techniques you will use to achieve the instructional goals, or how you will get there.
c. Materials: This is a brief list of some tools and techniques you will use to achieve the instructional goals.
d. Attach completed assessment forms.
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