Supplier Profile Manual
Class Overview: This class has been designed to show you how to use the Supplier Profile application.
Selected Audience: Deere Suppliers responsible for managing Supplier information will use this application.
Prerequisite Skills: It is assumed that you have basic Window's skills.
Objectives: In today's class, you will cover the following topics.
· Display the Supplier Profile page
· View a Supplier's relationship with a unit
· View contacts within a Supplier's organization
· Add a contact within a Supplier’s organization
· Edit a contact within a Supplier’s organization
· Delete a contact within a Supplier’s organization
Changes
Date / Feature / Page #25 Jan 02 / Add a Supplier Contact / 15,16
25 Jan 02 / Edit a Supplier Contact / 17,18
25 Jan 02 / Delete a Supplier Contact / 19
16 Jun 09 / Supplier Diversity Indicators / 4
16 Jun 09 / Supplier Diversity Indicator Information / 9
16 Jun 09 / Supplier Search / 14-18
This information was last updated on 16-June-2009
Supplier Profile – Supplier Page 27
Copyright © Deere & Company June 2009
Suppler Profile Basics
What is Supplier Profile?
Supplier Profile is a web-based application designed to provide a summary of a Supplier's relationship with specific Deere Units. It also gives an overview of the Supplier's performance with Deere and Company. Supplier Profile provides basic company information. Check the list below.
· Supplier Address / · Fax Number· Telephone Number / · Contact Information
· Company Officers / · Union Information
· Deere Units with whom a Supplier does business / · Company URL
· Supplier Diversity Indicators / · Company Email
Supplier Profile accesses several Deere Systems to display data related to a Supplier including Corporate Supplier, Supplier Payment, Achieving Excellence and JD Crop.
Who has Access to Supplier Profile?
Suppliers and Deere employees with an authorized Deere userid can access the web-based Supplier Profile from JD Supply Network
Supplier Screens
· Supplier Overview· Supplier Unit
· Supplier Contacts
Who Maintains the Contact Information
The Supplier maintains and updates their contact information.
Note: Suppliers have access to view and update their own company's information.
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Starting Supplier Profile
Use the steps listed below to start Supplier Profile.
1. Display the JD Supply Network page.
Note: This page is located at http://jdsupply.deere.com
2. Position the mouse over the Our Suppliers tab. The mouse-over menu illustrated at the right is displayed.
Note: You can click the Our Suppliers link to display a page listing the mouseover menu options.
3. Click the Supplier Profile link.
Note: You can download the Supplier Profile manual from this page.
4. Click the Supplier Profile Application link.
5. Type your Deere userid (i.e., hx32400) in the User Name box.
6. Click in the Password box and type your password. It will be masked so no one else can see the characters you type.
Note: Your RACF password is the same password you use to access the HOST or EXTRA or use when dialingin to JD Remote.
7. Click the OK button. The Supplier Profile Main Menu page is displayed.
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Selecting Options from the Supplier Profile Application
Do one of the following to select an option from the Supplier Profile application—
· Click any link on the Supplier Profile Main Menu page.
· Click the Supplier Profile Select a Page list button and select one of the options from it. The Select a Page list button is available from any page.
Note: If you cannot get to this, please call the Supply Management Enterprise Support Center. The phone number is listed below.
JD Supply Network Support
Deere employees and Suppliers with access to JD Supply Network can call the Supply Management Enterprise Support Center at 800-939-1499 for help with applications available from JD Supply Network. Anyone calling will be asked for his or her userid.
Supplier Profile Main Menu
When working in the Supplier Profile application, click the Supplier Profile link in the top, left corner to return to the Main Menu page.
Note: The second link identifies the current page.
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Help Information
Several types of application-specific help links are available in the toolbar at the top of the page. Check the illustration below.
FAQ Link
Select the FAQ link to display frequently asked questions about the application.
Glossary Link
Select the Glossary link to display terms used in the application.
Contact Us Link
Select the Contact Us link to display the email link and the Supply Management Enterprise Support Center phone number.
Help Link
Click the Help link to display Help information pertinent to the current page.
Note: If you wish to print the information, choose File - Print from the Browser menu.
Note: Click the Close button to close the Help window and return to the application.
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Error Messages
When an error occurs, a message is displayed at the top of the page in red. The field with the problem has a red background. Check the illustration below.
Note: Click the error number link to display specific help for the error message.
Note: Click the Return to Page link to close the Help window for the error message.
Printing Pages
Choose File - Print from the menu or click the Print button in the browser toolbar to print any of the pages displayed from the application.
Adjusting the Page Font Size
You can change the font size for the various pages. The size change affects the display, as well as the printed version of the page. When you exit the browser, the font size is reset. Use the information listed below to reduce the font size for a page.
Netscape: Choose View - Increase Font or Font - Decrease Font to adjust the font size for the report.
Internet Explorer: In IE 4.0, choose View - Fonts - Smaller. In IE 5.0, choose View - Text Size - Smaller.
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Supplier Overview Link
Use the methods below to display an overview of a Supplier's relationship with Deere.
1. Select the Supplier Overview link. The page illustrated below is displayed.
A Supplier will only have access to their company's information. The various sections available from the Supplier Overview page are explained in the next several pages.
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Supplier Overview Information continued
Company Information
The Company Information section of the Supplier Overview displays information about the Supplier, such as Company Name, address, telephone, fax and email address.
If the Supplier has signed a proprietary agreement with one of the Deere units or departments, the date of the agreement is listed. Check the illustration below, the Proprietary Agreement field is circled.
Supplier Diversity Indicator Information
The Supplier Diversity Indicator Information appears below the Company Information. It identifies whether the Supplier qualifies as a diverse supplier.
Company Officers Information
The Company Officers information lists the various Supplier employees, the contact's title and phone number.
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Supplier Overview Information continued
Company Officers Information continued
Click the contact name to display additional information about the Supplier contact on a new page. Check the illustration below.
To return to the Supplier Overview page from the Supplier Contact page, select the Supplier Overview link from the Select a Page list button.
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Supplier Overview Information continued
Union Information
If a Supplier belongs to a Union, the Union name and contract expiration date are displayed. If the Supplier does not belong to a Union, the field says None.
Unit Information
The last section on the Supplier Overview page lists units with which the Supplier does business. Check the illustration below.
Click the Unit link to display information about the Supplier for the selected Unit on a new page. The Supplier information appears at the top of the page and specific information related to the unit appears after it. You see whether the Supplier has a Warranty Agreement and/or Long Term Agreement with the unit. You also see if the Supplier is an Achieving Excellence or JDCrop supplier. Check the illustration below.
To return to the Supplier Overview page from the Supplier Unit page, select the Supplier Overview link from the Select a Page list button.
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Supplier Unit Information
Use one of the methods listed below to display the Supplier Unit information. The page illustrated below is displayed.
· Select the Supplier Unit link from the Supplier Profile Main Menu page.
· Select the Supplier Unit link from the Select a Page list button.
· Click a Unit name in the Unit Information section when viewing the Supplier Overview page.
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Supplier Unit Information continued
Note: The Unit list button defaults to the first unit with which a Supplier does business.
Changing the Unit Information Displayed
When the Supplier Unit page is displayed, use the steps listed below to change the unit information displayed.
1. Click the Unit list button. All units with which the Supplier does business are listed.
2. Click the appropriate unit.
3. Click the Retrieve button to refresh the Unit Information displayed.
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Supplier Search
The Supplier Search function in the Supplier Profile application allows you to search for both current and prospective suppliers to John Deere. Use the steps listed below to search for suppliers.
- Access the Supplier Profile application and display the main menu.
- Click on the Supplier Search link on the main menu to display the John Deere Supplier Search page.
Search for Current Suppliers
- Use the steps listed previously to display the Supplier Search screen.
- Type the supplier name or number in the Supplier Name and/or Supplier Number fields.
- Select Current John Deere Supplier from the Supplier Status drop-down list. You may choose to see Current Suppliers, Prospective Suppliers or both.
- Click on the Retrieve button to display the search results.
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Supplier Search Continued
Advanced Search Options
Advanced Search Options allow you to search for current and/or prospective suppliers using additional search criteria. For example: If you are searching for prospective suppliers, it is likely you won’t know the company name, and prospective suppliers will not have a supplier number. Advanced search options allow you to search for current and prospective suppliers by Location and Supplier Diversity Indicators. You may also search for prospective suppliers by Product Categories.
1. Use the steps listed previously to display the Supplier Search screen.
2. Click on the Advanced Search Options link to display additional search criteria.
3. Type or select criteria in the desired search fields.
Note: The Supplier Diversity Indicators list is available after you select a Country. All countries may not have supplier diversity indicators available.
Note: The Product Category list only displays if you select Prospective Supplier or Show both Current and Prospective Suppliers in the Supplier Status field.
Note: Use Ctrl + click to select multiple items in the Supplier Diversity Indicators and Product Category fields.
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Supplier Search Continued
Advanced Search Options continued
4. Click on the Retrieve button to display the search results.
Note: The first 500 suppliers that meet the selected criteria are displayed. You may wish to edit/add criteria to narrow the search results.
Note: A checkmark icon appears in the SDS Supplier column if the supplier is classified as a Small Diverse Supplier (SDS).
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Supplier Search Continued
Display Prospective Supplier Information
Click on the link in the Supplier Number column to display the prospective supplier’s information. Prospective suppliers will have a “Prospective” link in the column rather than a supplier number.
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Supplier Search Continued
Display Current Supplier Information
Click on the Supplier Number link to display a current supplier’s Supplier Overview page.
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Supplier Contacts
Supplier contact names and information are maintained by the Supplier. Suppliers can see the information and change it. Use the steps listed below to display Supplier Contacts.
1. Select the Supplier Contacts link from the Main Menu or the Select a Page list button.
2. Click the Contact Name whose information you wish to view. Check the illustration below.
The information illustrated below is displayed on a new page.
Note: To return to the Supplier Contacts page, select the Supplier Contacts option from the Select a Page list button.
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Supplier Contacts continued
Note: The date and person's userid that last updated the record is displayed at the bottom of the table. Check the illustration at the right.
Note: Deere Administrators are able to maintain contact information as well as Suppliers.
Adding a Contact
Use the steps listed below to add a contact
1. Select the Supplier Contacts link from the Supplier Profile Main Menu or select the Supplier Contacts option from the Select a Page list button.
2. Click the Add Contact button.
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Adding a Contact continued
3. Complete the Contact Information and press the Save button.
You see a red text line confirming the contact was added successfully at the top of the page.
Note: A contact can have multiple roles. To add multiple roles to a contact use the edit screen to add additional roles.
Note: You may select multiple Units for the same contact name.
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Editing a Contact
Use the steps listed below to edit an existing contact.
1. Select the Supplier Contacts link from the Supplier Profile Main Menu or select the Supplier Contacts option from the Select a Page list button.