Service Professional
Advisory Council /

SPAC Minutes

August 6, 2015 (Retreat)

9:00am – 12:00pm
School of Hotel & Restaurant Mgmt

Hostess: Suzanne Siler

Present: Dylan Rust, Angela Miller, Cassie Petit, Andrea Graves, Mary Kate Wolter, Pat Johnson, Kathleen Carpenter, Mark Young, Cheryl Goldberg, Trevor Luttinen, Shari Miller, Suzanne Siler, Justin Hagin

By Collaborate:n/a – retreat - SPAC Officers and Council Members only

9:30 – 9:30amCall to Order & Introductions Dylan Rust, Chair

Called to order by Dylan Rust with introductions for in-person attendees.

9:30 – 10:15amCommittee Assignments (see list below)

  • Overview of SPAC service by Dylan Rust: campus-wide outreach, speakers; responsibilities include committee service internal and campus wide, opportunity for other SPs to inquire – advocacy; description of positions open (Recording Secretary). Self-nominating with committee voting unanimously - Angela Miller, fall and Cassie Petit, spring.
  • Descriptions of Committee Service from Past Members: members describe detailed tasks and time involved for committees listed below; members discuss interest and intention to serve –new list of members/representativesconfirmed (see below); first alternates/subs as needed are Suzanne Siler and Pat Johnson.
  • Meeting Schedule & Goody Signup:

-Meeting Schedule: 3rd Thursday monthly AY15-16; 9/17, 10/15, 11/19, 12/pending, 1/21, 2/18, 3/10, 4/21, May/June/Aug pending.

10:15 – 10:30amBreak

10:30am-12:00pmGeneral Discussion

  • Future Meeting Topics/Guest Speakers
  • Meeting Topics & Locations (potential): Shared Service Model – employee utilization and retention, Jennus Burton – Sep/Oct; New Provost, James Coleman; President Cheng Jan/Feb; Other Ideas – campus tours (Aquatic Center, Science Building, International Pavilion) Spring; Budget & PAIR – Bjorn Flugstad; One Stop Shop, Matt Tantau - Spring; Diversity, Wanda Costen or Yoleidy Rosario; ABOR-Legislative, Christy Farley - Spring; ASNAU Leadership; Parking & Transportation, Erin Stam; Universal Design, Chris Lanterman; Athletics, Lisa Campos; Marketing and Communications, Carla Andrews-O’Hara.
  • Meeting Hosting: host provides room for 30 ppl, coffee, speaker invitations:
  • Tentative Schedule AY15-16

Sep – Dylan Rust at International Pavilion, speaker Jennus Burton – Shared Services

Oct – Kathleen Carpenter at Extended Campuses, speaker Matt Tantau – One Stop Shop

Nov – Mary Kate at pending, speaker Lisa Campos - Athletics

Dec – Justin Hagin and Mark at University Services Building, no speaker (service project)

Jan – Shari Miller at Babbitt Administration, speaker President Cheng – State of the University

Feb – Cassie, Cheryl at North Campus Rec Center, speaker Provost James Coleman – State of Academics and Future Planning

Mar – Pat Johnson at Communication, Christy Farley – NAU / ABOR Goals and Legislative Update

Apr – Mixer, location School of Hotel & Restaurant Management pending, speaker pending

May – Suzanne Siler at School of Hotel & Restaurant Management, Executive Board only

  • SPAC Budget & Mixer

-Balance is $1,400. Average Annual Income is $215 from employee giving. Other sources include campus grant requests from President’s Office, but we have not applied for this yet. Ideas forward: Athletic Events - SPAC 50/50?

-Mixer expense is $400-500, cost prohibitive – discussion: objectives and alternative options: networking for council and non-council (average 40 ppl – 2nd highest attended event but 50% non-council), leadership awards (best venue for this); locations and other timing ideas on campus and collaborative efforts with other organizations considered (coffee/am event or chef tastingam or pm at HRM with some activities for engagement).

  • SPAC Priorities

-University Budget Cuts: tracking updates as initiatives develop and change

-Professional Development: Brown Bag, etc.

-Networking: campus connections and collaborations

-Surveys: AY14-15 highest interest of respondents was in salary and benefits, employee satisfaction levels, retirement planning, parking & transportation). Sample - 800 SPs with approximately 27% response rate.

-Employee Advocacy through proactive campus communication and outreach. Not many requests are incoming through web/email communications. Consider:

  • More regular Council access to full lists of current SPs and engage in outreach through day-to-day interactions - not just the Ambassadors Committee.
  • Outlook Invitation functionality with option for “add to calendar” in SPAC list.serv messages - more “customer service” mentality.
  • Table representation or collaboration at campus events – like fall BBQ.
  • SPAC T-Shirt options.

12:00 – 1:00pmLunch (optional) at 1899 Bar & Grill

SPAC Committees

  • Supervisory Training (Brown Bag Lunches):Cassie Petit, Shari Miller, Angela Miller
  • Publicity (Newsletter/Website):Justin Hagin,Andrea Graves, Mary Lynn Quartoroli
  • SPAC Ambassadors:Kathleen Carpenter, Cheryl Goldberg,
  • Service Projects:Kim Knowles, Alicia Krzyczkowski, Cassie Petit
  • Annual Meeting/Mixer:Mark Young, Mary Kate Wolter, Suzanne Siler
  • Leadership Award:Trevor Luttinen, Pat Johnson

University Committees

  • President’s Cabinet: Dylan Rust
  • President’s Strategic Planning & Budget Council:Angela Miller
  • Academic Standards Committee: Andrea Graves
  • Employee Development Day Conference:Cheryl Goldberg
  • Classified Staff Advisory Council: Mary Kate
  • Commission on Ethnic Diversity: Kathleen Carpenter
  • Commission on the Status of Women:Mary Lynn Quartoroli
  • Faculty Senate:Shari Miller
  • Benefits:Kim Knowles
  • Commission on Disability Access and Design: Trevor Luttinen
  • Parking and Transportation:Mark
  • Portal Steering Committee:Justin Hagin
  • LGBTQIA Commission: Cassie Petit

Minutes from June2015 meeting: pending email vote to list.serv

Good of the order:n/a

Meeting concluded:12:00pm

Next Meeting:Sep 17th, 2015