Welsh St Donats Community Hall Committee
Minutes of Meeting held on Wednesday 26thApril 2017
Meeting held immediately after the AGM
Present:
Simon Davies Chair
Graham Duffield
Claire Jones
Angela Earle
Les Hall
Bill Fawcett – member of public
Kevin Parsons – Vale of Glamorgan Representative
Debbie Mills- Abracadabra
1.Apologies
Rhodri Traherne – Vale of Glamorgan Councillor
Sabine Kempson
Gareth Kempson
2.Minutes
2.1.Minutes of the meeting held 18thJanuary 2017were agreed as a true and accurate record.
- Matters Arising
3.1.Sports Activities on the Hall Field
The poor drainage in the field was raised again and Kevin confirmed that the contact for obtaining a grant for the works was Dave Edwards 741706.
ACTION Simon
3.2.Hall Decoration
Graham confirmed that the painting company recommended by Kevin had visited and provided a quotation which was circulated by email. Following discussion Graham was asked to recirculate the email.
ACTION Graham
Debbie also volunteered to contact a decorator that she knows.
ACTION Debbie
- Report by the Vale of Glamorgan
Kevin confirmed that Vale Council would install a noticeboard at the hall and we would have to contact Graham Jenkins Sign Shop 02920673257 to select a noticeboard.
ACTION Graham
Kevin advised the meeting that the Vale Council were keen to assist Community Centres in staging activities/events in the Community and could assist in advertising and support. Contact Kevin
Kevin raised the matter of the Vale Council wishing to install a key safe at Community Centres so that they could more easily obtain access for maintenance activities, this suggestion had been circulated via email. The meeting confirmed that Welsh St Donats Hall supported this proposal.
ACTION Kevin
5.Community Communications
No issues were discussed
6.Hall Management Issues
Debbie reported to the meeting that there were problems with the Flush in the disabled toilet. Kevin agreed to report this to the appropriate department.
ACTION Kevin
- Community Events
The programme for 2017 was discussed
May 5th - Quiz Night
This would follow a similar format to the previous Quiz Nights. Simon would provide the projector and screen for the scores and Les would be setting the questions.
ACTION Simon and Les
There would be drinks and nibbles, crisps and nuts etc and Claire volunteered to source. Claire also volunteered to source the bottles of wine/prosecco for the prize.
ACTION Claire
July 15th – Summer Fete
Preliminary discussions were held regarding the format etc. Les volunteered to ask the Vicar if he would be willing to be a judge for the competitions.
ACTION Les
Kevin agreed to arrange for the grass to be cut in the field prior to the Fete
ACTION Kevin
November 4th– Bonfire and Fireworks
To be discussed in detail nearer the time
- Finance Update
Gareth was unable to attend so there was no Finance Update but a draft account was provided by Gareth for the AGM meeting.
- AOB
Nothing to report or discuss
- Date for the next meeting
- Events Meeting – Wednesday 7th June 2017
- Full committee meeting - Wednesday 19th July 2017
- Full committee meeting - Wednesday 25th October 2017
- Full committee meeting - Wednesday 21st February 2018
- AGM - Wednesday 23rd May 2018
All meetings to be held at the hall unless specified otherwise
Minutes agreed as true and accurate record of the meeting
Signed……………………………………………………………………………………………
Date………………………………………………………………………………………………
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