Access to the PEC Dashboard

PEC Dashboard

Introduction

This guide explainsthe ‘PEC dashboard’ area within NHS Jobs. Users with permission to access the PEC dashboard can access it from the left-hand navigation menu after logging in.

This guide is intended for users with ‘Manage applications (HR)’ permission, so typically Recruitment Officers, System Administrators, or Recruitment Team Managers. There is a separate guide for users who manage applications as a Recruiting Manager.

Overview

The ‘PEC dashboard’ provides the ability for the recruitment team to view all applications that are in the pre-employment checks state without having to go into each vacancy separately.

Access to the PEC Dashboard

Users with ‘Manage applications (HR)’ or ‘Manage applications (Recruiting manager)’ permission will have access to the PEC dashboard. These permissions are associated with the following system roles by default:

Recruitment Officer

System Administrator

Recruitment Team Manager

Recruiting Manager

Viewing the PEC Dashboard

When you access the PEC dashboard as a user with ‘Manage applications (HR)’ permission, you will be displayed with a list of applications that are in the pre-employment checks stage. By default, the page will:

Display applications that have a status of ‘Offer (Conditional)’, ‘Offer Reserve’ or ‘Offer Accepted’
Display applications by recruitment officer are determined as the default under ‘My preferences’
Sort the applications by ‘application status’

It is possible to change the applications that are displayed using the ‘View applications’ panel on the right hand side of the page. The sort/filter options that are available can be seen below:

Remember: If you cannot see an application you are expecting to see, check your filters!!

Viewing the Status of the Pre-employment Checks

The pre-employment checks that are shown will depend on the status of the application.

As you can see from the image below, applications that are ‘Shortlisted’ or in an interview state will have only the References and ID checks activated.

Applications that have an offer status will have the DBS, Alert, Declarations, Registration, Occupational Health and Qualifications checks activated.

Applications that have reached a status of offer accepted or later will also have the ‘Final Prep’ check activated.

For further information about pre-employment checks, please refer to the Pre-employment checks guidance document which can be found with the other Recruitment Officer training materials.

Taking Application Actions via the PEC Dashboard

It is possible to take application actions via the PEC dashboard. The actions available will be the same as you would have available by selecting the ‘Actions’ button from the list of applications, and can be taken in relation to a single application, or a group of applications.

Please note however - the PEC dashboard displays applications from multiple vacancies. Group actions can only be performed against applications from the same vacancy.

If you attempt to perform a ‘group action’ where the applications selected are from more than one vacancy, the following message will be displayed and you will need to return to the previous page and amend your selection of applications.