Injury Surveillance Workgroup Conference Call (Workgroup 2, Meeting #7)

November 26, 2012

Call Attendees:

  • Organizers/administrators:
  • Marguerite Carroll (Falmouth Institute, Project Manager)
  • Basla Andolsun (Falmouth Institute, Curriculum Development)
  • Holly Billie (Injury Prevention Specialist, CDC, co-lead of project)
  • Nancy Bill (Injury Prevention Manager, IHS, co-lead of project)
  • Workgroup members:
  • Jon Peabody

Agenda :

  1. Opening Comments/Thoughts
  2. Outline has captured what was discussed on previous calls
  3. Holly would like to send comments on where objectives should go in Objective 4; also will send specific comments about Objectives 4,5, and 7 by email later
  4. Additional points to include:
  5. Injury Pyramid
  6. Information regarding when you can get data on race and when it is not available
  7. Need guidance on how much time each will take. Objectives 4, 5, and 7 are core of course, if we can figure out time for these three, it will give us a better idea of time spent on other objectives
  8. Jon may have hard time estimating time involved
  9. Use one from L2 course
  10. Data collection – 90 mins; data collection planning – 2 hrs, 15 mins; data collection lab correlates with methodology part, but doesn’t include e-coding exercise, which is 30 mins
  11. Can use fewer scenarios in e-code exercises
  12. Objective #4
  13. “1. Introduction”
  14. Add “Objective?” numbers 3 and 4 here after item g
  15. We are working with small data sets – mention this in introduction
  16. “2. Define the injury events and determine the data elements to include in the system”
  17. a. Injury Pyramid
  18. Add that race is available for death, but not readily available for hospitalizations, ED visits
  19. Coding ICD-10, get people thinking in ICD-10 mode, will be moving there in 2014—mention this in e-codes section (“b”) (maybe at b.1.c)
  20. At c.i.5, add “availability of data sources”
  21. “3. Develop data collection instrument and determine data collection frequency”
  22. Item c.vi is in appendix
  23. Stress item d. pre-test
  24. “4. Determine type of surveillance system”
  25. Presenter should clarify which examples we’re most commonly dealing with—universal surveillance, not b, c, d, or e (surveillance based on samples of cases, surveillance based on a review of institutional registries, survey-based surveillance, and sentinel surveillance)
  26. “5. Plan for systemization…”
  27. Mention paper copy, keeping it locked up if there are personal identifiers
  28. “6. Define staff and key positions”
  29. Under item b, add that within IHS, sometimes district or area I.P. staff can fill some of this function. You can call them with questions. Maybe Tribal Health Director or Tribal Epidemiologist who can assist with information. Use them as a resource; this is more realistic than advisory board.
  30. Objective #5
  31. “1. Introduction”
  32. Do standard definitions of endemic and epidemic apply here?
  33. Yes
  34. “2. Data analysis”
  35. Is “Basic Rules to Consider” ok?
  36. Yes
  37. “3. Basic Statistics”
  38. Is it ok?
  39. Yes
  40. Is chart on page 4 ok?
  41. Yes. Wouldn’t spend too much time on it though.
  42. Where can one get YPLL data?
  43. IHS
  44. Age of 65 is standard use for calculation
  45. PG map is good
  46. Item g.ii.3 – Instead of term “black spots,” use pin maps or cluster maps. Instructor can mention it may be called different things in different areas.
  47. “4. Plan to disseminate and communicate results”
  48. Item g – Instructor can note that it varies by where you are, your specifics, but here are examples
  49. Objective #7
  50. “2. Evaluation process”
  51. Flow chart shows a one-way flow. It should be recursive and constantly updated
  52. Also, if you identify problems, you’re back to square one
  53. Item c.ii – instead of “seek assistance of epicenter,” say “technical advisor or technical resource.” Depends on local area—I.P. specialist, tribal epidemiologist, district I.P. coordinator, etc.
  54. Item e.i is important
  55. Closing Remarks
  56. Next meeting
  57. Jon is ok to meet early January
  58. Nancy is ok to meet second week of January (first week is bad)

To Do:

Holly: send comments on where objectives should go in Objective 4; also send specific comments about Objectives 4,5, and 7 by email later

Injury Surveillance Conference Call Summary (Workgroup 2, seventh meeting)

11/26/12