2.2 Sample Rules for Prize Competitions in Programmes Or Assoxciated Activities

2.2 Sample rules for Prize Competitions in Programmes or assoxciated activities

* WARNING: These sample rules should not be used until they are tailored to your needs. You MUST change every element which appears in “bold” and all text in brackets must be deleted and replaced with appropriate wording. Additionally, consideration should be given to whether all rules provided here are relevant to every specific competition and whether any other relevant rules should be added. Independent legal advice should be sought regarding the Data Protection rule.

PART 1

Abridged rules to appear in Programme

Note for the Producer: The rules in Part 1 must be made available for the entrants before they enter the competition either through a message on screen or by an oral statement in the presenter’s script as they discuss the competition.

To enter the competition you must [answer the following question correctly: [insert question]]

The closing date is [insert date].

To enter the competition you must[insert details]:

Send your answer, name, address and phone number:

By post to: [Insert postal address]

By telephone using : [Insert telephone number-*This cannot be a premium rate phone line] and note your answer, name, address and your phone number.Calls to this number will cost [insert cost] [per minute/in total] from a BT landline. Call costs from mobile phones will be considerably higher. The telephone lines will be open between [insert dates and times]

By text to: [Insert telephone number-*This cannot be a premium rate phone line] and note your answer, name, address and your phone number. Text messages to this number will cost [insert cost] per message on top of your normal network rate for text messages. Text messages will be receivable between [insert dates and times].

By e-mail to: [Insert e-mail address] [* Check this e-mail address is accessible by more than one authorised person in the event of staff absences] and note your answer, name, address and phone number.

By completing an online form by going to: [Insert webpage address- * Check this web address is up and running BEFOREthe competition is published] and note your answer, name, address and phone number.

Entries made after the closing date and time will not be entered into the competition but may still be charged.

The competition is open to all residents of the United Kingdom aged [insert age] years or over except for the staff of S4C [insert details of company donating the prize (if relevant) and the company administering the competition (if relevant)], their immediate families and companies directly involved with this competition.

The prize is [Note the details of the prize/s including number of people that can benefit from the prize, specific availability of dates available].

One entry per person.

The winner will be chosen at random from all correct entries received by theclosing date/ The winner will be the person that has presented the [e.g. the best ode] in the opinion of [insert name or description of the judge]. [Tie breakers will be judged by S4C or an independent adjudicator on [insert date]].

8.The winner will be notified [insert details of the way in which the winner will be notified.]

9.Data Protection Clause

The production company must obtain specific advice in relation to the appropriate data protection rule that must be included here. The appropriate wording will depend on the intended use by the production company and/or S4C of the Applicants’ personal data.

10.Full terms and conditions are available at [insert website address, and ensure full Terms and Conditions are available BEFORE the competition in published] or by calling[insert number].

Additional rules to be included on the printed copy for holidays

The prize includes [the type of room and arrangement for how many people i.e. B&B for 2 people (twin/double room)] in a hotel [name of hotel and location or location only and dates when hotel room must be taken] and [details of eating arrangements i.e. one 3 course evening meal with wine (costing no more than £100)] at [name of restaurant if applicable].

Travelling and any other expenses not specifically stated are not included.

The prize must be taken before [insert date] and cannot be taken during bank holidays. Booking arrangements are to be made via [insert relevant details].

Requirement for entrants to hold valid passports, visas and/or driver’s licence.

PART 2

Full Rules of Prize Competitionsin Programmes [insert competition name]

[Note to the Producer: These rules MUST appear on the website specified in Part1 and be available to those working on the contact phone number noted in Part 1, from the transmission date until at least 28 days after the closing date.]

These rules relate to the “[insert name of competition]” published as part of the programme [insert details of the relevant programme].

The competition is open to all residents of the United Kingdom aged [insert age] years or over except for the staff of S4C [insert details of company donating the prize (if relevant) and the company administering the competition (if relevant)], their immediate families and companies directly involved with this competition.

The prize is [Note the details of the prize/s including number of people that can benefit from the prize, specific availability of dates].

4.To enter the competition, you must[insert details]:

Send your answer, name, address and phone number:

By post to: [Insert postal address]

By telephone using : [Insert telephone number-*This cannot be a premium rate phone line] and note your answer, name, address and your phone number.Calls to this number will cost [insert cost] [per minute/in total] from a BT landline. Call costs from mobile phones will be considerably higher. The telephone lines will be open between [insert dates and times]

By text to: [Insert telephone number-*This cannot be a premium rate phone line] and note your answer, name, address and your phone number. Text messages to this number will cost [insert cost] per message on top of your normal network rate for text messages. Text messages will be receivable between [insert dates and times].

By e-mail to: [Insert e-mail address] [* Check this e-mail address is accessible by more than one authorised person in the event of staff absences] and note your answer, name, address and phone number.

By completing an online form by going to: [Insert webpage address- * Check this web address is up and running BEFOREthe competition is published] and note your answer, name, address and phone number.

Entries made after the closing date and time will not be entered into the competition but may still be charged.

5.No purchase necessary.

6.One entry per person.

7.The winner will be chosen at random from all correct entries received by theclosing date/ The winner will be the person that has presented the [e.g. the best ode] in the opinion of [insert name or description of the judge]. [Tie breakers will be judged by S4C or an independent adjudicator on [insert date]]. The Company’s decision as to the winner is final, and no correspondence will be entered into.

8.The winner will be notified by letter, e-mail, or by telephone after the closing date.

9.The winner’s name and county of residence will be available after the closing date on s4c.co.uk/competitions for [21] days or by telephoning the S4C Viewers’ Hotline.

10.By entering the competition entrants:

confirm that all information provided by them to [the Company, S4Cor include name of promoter of competition] is correct and that they meet all eligibility criteria for the competition;
agree to be bound by these terms and conditions; and
agree that should they win the competition, their name and photograph may be used by S4C for promotional purposes.

11.The Company and/or S4C reserves the right to request written proof of age of any winner and to disqualify any entrant if it has reasonable grounds to believe the entrant has breached any of these rules.

12.All entries must be received via the entry methods noted in promotional material and messages for the competition. Entries submitted by any other methods will not be accepted.

13.All taxes, insurances, transfers, spending money and other costs and expenses (including meals or personal expenses) are the sole responsibility of each entrant unless otherwise stated.

14.The prize cannot be exchanged or transferred and there is no cash alternative.

15.The Company and/or S4C reserves the right to substitute the prize, or any part of it, for a prize of equivalent or greater monetary value and the Company or S4C’s decision in this regard is final.

16.Neither the Company nor S4C takes any responsibility for any error, omission, interruption, deletion, defect or delay in any communication method used by entrants, or for entries that have not been received before the closing date. Proof of posting, telephone call or sending of text or e-mail cannot be accepted as proof of delivery.

17.Arrangements for delivery or collection of the prize must be made by the winner by [14] days after the closing date. If, by this date, the Company and/or S4C is not able to contact the winner at the contact details provided, or if arrangements for delivery or collection of the prize cannot be made following reasonable attempts by the Company and/or S4C to do so, the Company and/or S4C is entitled to give the prize to a runner up or to use the prize in any future promotion at its absolute discretion.

18.The Company and/or S4C reserves the right to amend these rules or to cancel, alter, or amend the competition at any stage due to events beyond its control.

19.The Company and/or S4C excludes any liability to the full extent permitted by law for any loss, damage, injury or disappointment suffered by any entrant arising from his or her entry into the competition, or occurring to the winner arising from his or her acceptance of the prize.

20. [Data Protection Clauses]

21.This competition is subject to the laws of England and Wales.

22.This competition is organised by and the promoter is [insert name and address of production Company] and any queries or complaints about this competition should be addressed to [S4C Viewers’ Hotline at 0870 600 4141].