Work Instruction
Functional Area: Asset Accounting / Run Directory of Unposted Assets Report
Purpose
Use this procedure to identify un-capitalized Assets.
Trigger
Perform this procedure when you need to confirm that all assets have value.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select AccountingFinancial AccountingFixed AssetsInformation SystemReports on Asset AccountingDay-to-Day ActivitiesInternationalS_ALR_87012056 - Directory of Unposted Assets to go to the Directory of Unposted Assets screen.
Transaction Code
S_ALR_87012056
Business Process Information
Use this report to find any un-capitalized assets. If asset shells have been created they should eventually have value. Make sure that the values did not go to or remain in a cost center as an expense.
The report is for displaying assets which have not yet been capitalized. Capitalized assets are not displayed.
Un-capitalized assets should be capitalized prior to running depreciation.
The following information is displayed:
  • The opening date of the asset
  • The user who created the asset
  • The asset description
This report will typically be executed at month end by the Financial Processor – Fixed Assets.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • You could run this report showing assets greater than 30 days old with no value. This report could then be sent to the department for follow up.

Work Instruction
Functional Area: Asset Accounting / Run Directory of Unposted Assets Report
Procedure
1. / Start the transaction using the menu path or transaction code.
Directory of Unposted Assets

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Company code / Required / Organizational unit within Financial Accounting
Example:
UC
Asset class / Optional / Each asset is categorized in an asset class which determines their useful life and depreciation schedule
Example:
49001
Business area / Optional / Business Area is the campus to which the cost center is assigned
Example:
U
Cost center / Optional / An area of responsibility for capturing costs
Example:
1999999999
Plant / Optional / A place where materials are produced, or goods and services are provided
Example:
UC
Location / Optional / The physical site where the asset is stored
Example:
This field is not being used at this time.
Sort version / Optional / Code used to determine the sort and summation levels of the displayed data
Example:
0007
Display variant / Optional / Indicates to the system to display the variant
Example:
This field is not being used at this time.
Date created / Optional / Date data was created
Example:
12/31/2004
3. / Select to the left of Use ALV grid to display data in a tabular format.
/ This provides a method for the user to download report data to a spreadsheet or a word document.
4. / Click .
Directory of Unposted Assets (2)

5. / Review the displayed information.
6. / Click to download the file to Excel in order to e-mail it to the department.
7. / Click .
Save list in file...

8. / Select to the left of Spreadsheet.
9. / Click .
Directory of Unposted Assets (3)

10. / As required, complete/review the following fields:
Field / R/O/C / Description
Directory / Required / Name of Directory
Example:
C:\Documents and Settings\SLuput\SapWorkDir\
File name / Required / Name of Excel file
Example:
Directory of Unposted Assets
11. / Click .
Directory of Unposted Assets (4)

12. / Click .
13. / Click until you return to the SAP Easy Access screen.
14. / You have completed this transaction.
9/20/2017
Ver: / AA_S_ALR_87012056_RunDirOfUnpostedAssetsRept_0_FinProcAssets.udc
© University of Cincinnati / 1/8
Work Instruction
Functional Area: Asset Accounting / Run Directory of Unposted Assets Report
Result
You have created a directory of Unposted Assets and downloaded the report to an Excel file.
Comments
None
9/20/2017
Ver: / AA_S_ALR_87012056_RunDirOfUnpostedAssetsRept_0_FinProcAssets.udc
© University of Cincinnati / 1/8