Minutes for the Regular Meeting
of September 12, 2013
HIGHLAND WATER DISTRICT
POBOX 158
24602 OLD OWEN RD
MONROE, WA98272-0158
PHONE (360) 794-6900 FAX (360) 805-0616
MINUTES FOR THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF HIGHLAND WATER DISTRICT ON THURSDAY,SEPTEMBER 12, 2013
Call to order:Commissioner Stonebridge announced that a quorum of the board was present and called the meeting to order at 7:00 p.m.
Commissioners present:Donovan Sheppard, Ted Stonebridge,Richard Johnson (excused)
Commissioner Stonebridge made a motion to excuse Commissioner Johnson and Commissioner Sheppard seconded the motion and it carried.
Staff and Contractors:Ray Phelps, Susan Forbes
Prior Minutes:The Commissioners reviewed the minutes for the August 6, 2013 meeting.Commissioner Stonebridge made a motion to approve the minutes as written. Commissioner Sheppard seconded the motion and it carried.
Field Supervisor:
A.Usage:Unaccounted for usage for HWD for August was 12% and for Friar Creek it was 1%.There was some discussion regarding the work that was done on leaks found during the leak detection process. Some meters that were not registering low flow have been pulled to test.
B.EMP:Tabled to next meeting.
Commissioners:
A. Financials:The financials for August were given to the Commissioners to review.Commissioner Johnson had contacted the Accountant regarding depreciation and will give a report at the next meeting. There was a short discussion about truck age and repairs.
B.Spreadsheets:The Accountant had sent a spreadsheet for the Commissioners to use to review the financial report. This review was tabled to the next meeting.
D. Budget:The draft budget for 2014 will be ready for review at the next meeting.
E. BOA:There was a brief discussion regarding closing of the old cards and the bank requested a letter from the Commissioners asking to close out the accounts. A letter was prepared for the Commissioners. Commissioner Stonebridge made a motion to approve signing the letter. Commissioner Sheppard seconded the motion and it carried. Commissioner Sheppard filled out a form for the bank to go with the letter.
F: Convenience Fee:Discussion on the implementation of a convenience fee for customers using credit cards for payment will be tabled to the next meeting.
Vouchers:Commissioner Stonebridge made a motion to approve vouchers 4759 through 4775 in the amount of $78,634.41. Commissioner Sheppard seconded the motion and it carried. Commissioner Stonebridge made a motion to approve payroll for September in the amount of $13,478.93. Commissioner Sheppard seconded the motion and it carried.
Next meeting:The next regular meetingwill be held on Thursday;October 10, 2013 at 7p.m. at the District office at24602 Old Owen Rd, Monroe, WA 98272.
Concluded:The meeting was concluded at 7:33pmSeptember 12, 2013.
Approved:October 10, 2013
Attended__ Absent__
Richard Johnson, President
Attended__ Absent__
Ted Stonebridge, Vice-President
Attended__ Absent__
Donovan Sheppard, Secretary
Page 1
Minutes of the Regular Meeting
of September 12, 2013