City Council Meeting March 10, 2014

The City of Colman Council meeting was called to order by Mayor Gloria Van Duyn at 6:00 pm on March 10, 2014 at Colman City Hall. Council present: Dan Doyle, Bill Thompson, Ben Elhoff, Russ May, David Voelker, Mike Uhing. Also present: Finance Officer Michael Hauglid and Golf Supervisior Mike Solum. The following were present for all or some of the meeting: City Attorney Jay Leibel, Dave Burwitz from Clark Engineering, Cathy Smallfield, Troy Smallfield, Brad Schroeder, and Bernadette Schroeder.

Minutes presented from February 10th regular meeting were presented. Motion was made by May and seconded by Elhoff to approve minutes as presented. Motion carried.

A motion was made by Elhoff and seconded by Doyle to go into executive session at 6:02 to discuss legal matters. Motion carried.

Regular session resumed at 6:33 pm.

A motion was made by May and seconded by Uhing to authorize the city attorney to do a partially release judgment a lien on the property of Block 15 Lot 12, 13, 14 Original Plat. Motion carried.

Dave Burwitz from Clark Engineering discussed the Water-Sewer Project.

Change Order #2 of the Water/Sewer Replacement Project – Phase I was presented to the council. A motion was made by May and seconded by Voelker to approve Change Order #2 ($118,083.58 increase in total project costs due to change in quantities of various items) contingent on SD DENR and contractor approval. Motion carried.

Payment Request #5 from Carstensen Contracting, Inc. for the Water/Sewer Replacement Project - Phase I in the amount of $170,754.83 was reviewed. A motion was made by May and seconded by Doyle to approve Payment Request #5 as presented contingent on SD DENR and contractor approval. Motion carried.

Phase II of the Water/Sewer Replacement Project was discussed with the bid due date being on Thursday, April 17 at 11:00 am, with a special meeting on April 21st to review and award the bid. Advertising will be published March 19th and March 26th. Motion was made by Uhing and seconded by Elhoff to authorize all bids on the due date April 17th @ 11:00 am and award bids on April 21st. Motion carried.

Phase III was also discussed with regards to the water tower.

The school notified the city council that they would not approve on purchasing 50/50 on the LED sign on HWY 34 with the city. Discussion if the city still wants to go through with the sign and how to fund it.

Rescue Church is requesting to have their annual Egg Drop on April 19th at 9:00 am at the Field of Dreams. Motion was made by Voelker and seconded by Thompson to approve the Egg Drop event, as proof of insurance was available, as the city will not be liable. Motion carried.

The Colman-Egan After Prom Party was discussed. Motion made by May and seconded by Doyle to donate $200 to the Colman-Egan After Prom Party on April 12th. Motion carried.

Ordinance #319-14, an ordinance amending section 12.1704 of the Title 12 Zoning by adding an additional special exception to add a vehicle sales lot office, had its second reading. A motion was made by May and seconded by Elhoff to approve the Ordinance #319-14 as presented. Motion carried.

The 2013 Annual Report was presented and discussed. A motion was made by Doyle and seconded by Uhing to approve the annual report as presented. Motion carried.

Financial Report for February was presented. A motion was made by Doyle and seconded by May to approve the financials as presented. Motion carried.

The bill list was presented. A motion was made by Doyle and seconded by Voelker to approve the bill list as presented. Motion carried.

34 Stop-727.57, AmeriPride-93.54, AT&T-184.64, Big Sioux Community Water-2295.26, Booster-350.00, BSN Sports-4243.49, Bunker Oil-356.70, Carquest-85.00, CenturyLink-116.56, City of Colman/utilities-4489.59, Clark Engineering-20322.40, Colman Building Center-149.66, Crossroads-90.91, Dakota DCC-475.00, Davis Typewriter-77.14, Dept of Revenue (Sales Tax)-6549.94, Drainman-1829.19, East River Electric-5663.50, Garbage N More-2932.00, Grant Groos-25.00, Greg's Place-2051.38, HD Supply Waterworks-1486.30, Heartland-61496.74, Heartland (loan payment)-5924.86, Independent Audit Service-750.00, Master Blaster-47.18, Matthew Schroeder-100.00, Michelle Fritz-10.00, Midwest Alarm Company-66.78, Moody County Enterprise-183.16, Moody County Sheriff-2156.79, NASASP-39.00, OASI-704.18, Omni-Pro Software-2500.00, Payroll-9556.98, Pipestone Publishing-64.29, Power System Engineering-8021.02, R&R Products, Inc.-1338.14, Rural Development-1040.00, SD Federal Surplus-1139.63, SD Housing-97.79, SDRS-1090.00, SDRS Supplemental-200.00, Sheffield Financal-237.84, Sioux Valley Energy-5496.82, Steve's Tire & Service-280.64, T&R Service-481.73, Terry Thompson-72.50, Tim's Repair-114.85, US Post Office-110.16, Western Area Power Admin-12180.74, WOW!-571.69

There will be no municipal election this year. The following individuals have filed certificates of nomination in the office of the finance officer for the positions to be filled – Gloria Van Duyn – Mayor, Brad Schroeder (Ward I – 2-year term), Russ May (Ward II – 2-year term), David Voelker (Ward II – 1-year term), Ben Elhoff (Ward III – 2-year term), and Roger Broghammer (Ward III – 1-year term). Because each of the candidates is unopposed, certificates of election will be issued in the same manner as to successful candidates after election.

The following have been added to the Colman Volunteer Fire and Rescue Roster: Ryan Heyn, Austin Rowley, and Tyler Fods.

Employee reports

·  Buying used equipment for the golf course. Mike Solum, Russ May, and Ben Elhoff will check out the equipment.

·  Clubhouse manager

·  Building permits – Stallion Motors office trailer

·  District annual meeting in Tea on April 10th

·  Heartland annual meeting at Prairie Playhouse in Madison on April 10th

·  Equalization meeting on Tuesday March 18th @ 6:00 pm

Committee/Project reports

·  SD One Call Meeting in Brookings on March 21st

·  The library at the community center was tabled for a later meeting

·  The roads that haven’t been paved where construction was last year

A motion was made by Doyle and seconded by Uhing to adjourn at 8:11 pm. Motion carried.

Attest

Mayor Gloria Van Duyn

Finance Officer Michael Hauglid