Rajesh Chandra Srivastava Address:C-1506, ACE Platinum, Sector Zeta-1, Greater Noida - 201308

Email:

Cell: +91 9873488404

Date of Birth : 26th July,1964

Personal Statement

Qualified Finance Management Professionalhaving excellent academic and professional background with more than Fourteen Years of professional Experience at middle management level and senior management level roles in implementing financial systems, strategies, procedures and control. Ensure donor compliance, performing business analysis, negotiating business terms, proactive to business process re-engineering. I carry vast exposure of salary processing, grants management, budget development and successfully implementation of development projects. I carry advanced level skills in Excel, MS Office and exposure of working in ERP environment. Analysis, Budgeting, Forecasting, Performance evaluation, Donor Compliance and Reporting, Selection, Capacity building & Audit of Partners and Restructuring of support functions are the areas are strengths.

Core Competencies

Project Management / Project Finance:

· Setting up Grant Inception and Responsible for the successful initiation, planning, design, execution, monitoring, controlling and closure of Institutional Grants

· Preparation of proposal budgets, Master budgets of organization

· Designing the full cost recovery strategy

· Risk Analysis with mitigation strategies

Operational Finance:

· Designing of Computerized Accounting System. Having expertise in SUN, PeopleSoft, Netsuite and TALLY

· Designing of control framework including integrity of financial processes, balance sheet, and grant management

· Organization budgeting along with long term planning

· Management reporting, monthly closing and yearly financial reporting for stake holders and for audit purpose

· Knowledge of Companies and charity Financial Reporting

· Management Accounts / Reporting and variance analysis

Donor Relationship / Compliance:

· Ensure donor compliance from grant inception to closer of grant

· Liaison with donor on funding issues

· Donor reporting (narrative and financial)

· Internal Audit of partners and reporting

· Major donors work with (DFID, ECHO, ICCO)

Staff Development and Technical Skills:

· Capacity building of staff during the job and identify the best opportunity of training and development.

· Proven record of personal & staff development

· Equipped with the technical knowledge and skills required in the profession, Advance MS Excel, Word, Power point and other customized tools and software's likes PeopleSoft, SUN & TALLY, Excellent knowledge of Lotus Notes and Outlook

· Fluency to speak, read and write in English and Hindi.

Personality Attributes

· Punctual, self organized, team player

· Creativity & Innovative, Customer Focus

· Having can do approach, can work on own and under pressure

· Problem-solving skills, results orientated, analytical & sensitive to deadlines

Career History & Achievements

Finance & Accounts Manager

[3rd Mar,2017 till date]

Water & Sanitation for Urban Poor Advisory India

Responsibilities:

· Lead preparation of Annual budgets; forecasts; monthly monitor of expenses; coordinate

· Ensure timely disbursement of Salaries to Staff and manages adjustments/deductions,

· Partnership management starting from selection of partners, capacity building of partners, timely disbursement of funds, ensuring monthly financial reporting from partners, donor led audit of partners and till closure of partnership and proper handing over of assets

· Ensure completion of deliverables including timely audit of financial transactions, tax deductions and returns submissions, periodical reports to government authorities and statutory compliance

Finance & Accounts Manager

[06th April,2016 to 31st Jan,2017]

Water for People (India) & Trust

(International office having a Branch Office status in India and also responsible for financial management of Trust)

Responsibilities:

· Lead preparation of Annual budgets; forecasts; monthly monitor of expenses; coordinate with WFP USA

· Ensure to maintain complete and proper documentation of financial transactions; disbursement of all payments in timely manner complying with Branch Office norms in WFP and FCRA norms in WFPIT.

· Ensure completion of deliverables including timely audit of financial transactions, tax deductions and returns submissions, periodical reports to government authorities and statutory compliance

Financial Controller

[25th April,2011 to 05th April,2016]

Brooke Hospital for Animals (India)

(An international Organisation working on Equine Welfar working as Company registered under Section 25 of Companies Act, 1956 which is now covered under Section 8 of Companies Act,2013)

Responsibilities:

· Lead preparation of Annual budgets; forecasts; monthly monitor of expenses; coordinate with Brooke UK for pipeline/burn rate monitoring.

· Ensure to maintain complete and proper documentation of financial transactions per Brooke India guidelines; disbursement of all payments in timely manner.

· Ensure completion of deliverables including timely audit of financial transactions, tax deductions and returns submissions, periodical reports to government authorities and statutory compliance

· Maintain close coordination with Brooke UK for Finance/Administration related issues to ensure —smooth administration and quick flow of funds.

· Review of Funds forecast, analysis and Cash Flow statements, and ensure to send monthly wire request to Brooke UK in a timely manner.

· Ensure financial control measures in all areas including advances, proper receipts; proper authorizations; allowable expenses; procurements are in place

· Prepare, update, disseminate and train staff on Finance & Administrative Guidelines and ensure to follow the same by all.

· Ensure timely disbursement of Salaries to Staff and manages adjustments/deductions,

· Asset management of Brooke India including assets held with partner units

· Managing the complex grants with reporting to donors (multiple stakeholders) and managing the sub grantees.

· Setting up Grant Inception and responsible for the successful initiation, planning, design, execution, monitoring, controlling and closure of Grants

· Acting as the key focal point for Restricted Fund to donors on grants and ensure timely and effective communication to donors.

· Preparation and submission of institutional donor financial reports (narrative and financial) and ensure compliance with donor terms and conditions

· Maintain grant management system ensuring all grant information for the offices is accurate and up to date

· Risk Assessment of Brooke India programmes

Additional Responsibility:

· Assisting partner based in Nepal in preparing annual budget, fund/cash flow statement, finalisation of accounts, monitoring & financial capacity building

Achievements:

· Successfully implemented Financial Guidelines, Procurement Procedures, Asset Management and Code of Conduct

· Implemented Monthly Monitoring tool for 10 direct and 22 partner units for effective monitoring and timely decisions

· Timely filing of Income Tax returns, RoC compliances and Nodal Ministry compliances

· Implemented Restricted Fund management including quality donor reports

· Developed partnership management guidelines including criteria of selection of partners and their capacity building

· Ensured unqualified internal and external audit reports

· Developed system of financial reporting for Restricted Funds, ranging from GBP 1,000 to GBP 50,000, on Indian Accounting software (TALLY).

· Effective payroll management system for more than 170 employees

· Ensured cost effective utilization of funds by better financial management. Now underspent is limited to 6% whereas it was as high as 45%

PROGRAMME FINANCE OFFICER

[11th May, 2009to20th April, 2011]

Christian Aid

Responsibilities:

· Managing the complex IPAP grant with reporting to donor (DFID) and managing the sub grantees.

· Setting up Grant Inception for the successful initiation, planning, design, execution, monitoring, controlling and closure of IPAP Grants

· Ensuring maintenance of complete and proper documentation of financial transactions as per Christian Aid and Donor guidelines; disbursement of all payments in timely manner.

· To maintain a schedule of financial reporting deadlines to donors, in close liaison with Fundraising staff

· Cash flow management, Receivable / Payable management with HQ, London and partner organization.

· To liaise with Program, Fundraising and Finance staff to ensure that project management, financial management and compliance for all grants are set up in accordance with donor requirements

· Closely monitor and effective management of grant spending and projections

· To assist the project coordinators in ensuring consistency between the narrative and financial elements of reports to the donors and accurately re alignment of budges

· As part of the finance team, to maintain file records of donor grants received and reports submitted to donors

· Directly lesion with the Internal Auditors, donor auditors and annual external Auditors

· To provide training and technical support to staff in budget preparation and analysis of management accounts information

· Timely submission of fund request to Donor and Christian Aid finance team

· Asset management of assets held with partner units

· Ensure timely disbursement of Salaries to IPAP Staff and manages adjustments/deductions,

· Lead in producing timely management reporting for grants and designated funding to support decision making relating to grants i.e. producing monthly, quarterly and annual financial reporting according to the group reporting timetable

· Review the Donor reports of assigned regions and responsible of donor compliance and financial audit

· Closing of Financial Year and Consolidation of financial statement

· Providing support to Christian Aid core finance team

Achievements:

· Successfully implemented Partner Financial Guideline which includes Procurement Procedures, Asset Management for 26 partner units

· Imparted regular training to partners (sub-grantees)

· Compliance of Statutory & Local Laws

· Quality control of financial accounting and control policies and procedures for grants

· Became a member of Christian Aid team which caters to the financial, administrative, donor management & partnership management issues pertaining to South Asia region(comprising of India, Bangladesh & Sri Lanka).

Finance Officer

[01stSept,2008 to 9th May,2009]

Oxfam India

(Oxfam GB closed its office in India and transferred its business to new entity named Oxfam India)

Responsibilities:

· Smooth transfer of financial systems and procedures from Oxfam GB to Oxfam India

· Build capacity of new staff in partnership management and financial management

· Developing accounting systems which can meet the requirements of Country Programme, Oxfam GB and Donors

· All responsibilities as Finance Officer in Oxfam GB

Achievements:

· Successfully developed Indian Accounting Software (TALLY) which satisfied the requirements of Statutory and local compliance, donor compliance and Oxfam GB/India management reports.

· Imparted training to new finance staffs in accounting and partnership management

· Smooth exit from Oxfam India

Accountant/Finance Assistant

[15th May, 2001 to 30th October,2003]

Finance Officer(after promotion)

[1st November, 2003 to 31st August,2008]

Oxfam GB

(Oxfam GB closed its office in India and transferred its business to new entity named Oxfam India)

Responsibilities:

· Ensuring quality book-keeping and timely disbursement of Grant and admin expense

· Create, coordinate, and evaluate the financial programs and supporting information systems of the organization to include budgeting, reporting, spending activities, variance analysis, year end process and tax planning.

· ReconcileOximp (Indian Software)&Peoplesoft(International Software) on monthly basis

· Managing support staff including identifying the gaps and capacity building

· Days to day office management

· Quality Partnership management by Capacity building of Partners and their regular monitoring, looking at Partner’s budgets and giving expense analysis for effective management,

· Consulants management,

· Participating effectively in team meeting

· Managing day to day financial,adminsitrative and logistic requirements

· Follow standard operating procedures for financial management set up including Asset management and Procurement Procedures

· Ensure that all payments / re-imbursements are made in a timely manner and maintain all required book of accounts

· Facilitate meeting donor requirements through adherence to grant requirements, timely and accurate reporting as well as maintain relations with donors

· Responsible for production of reports and proposals/budgets to dissemination standard and timeliness as required in donor contracts

· Monitor and follow up on outstanding donor debt including compilation and return of monthly Restricted Funds Analysis Reporting.

· Maintain an accurate and up to date database of grants by keeping FMS up to date with all grant information

· Conduct internal audits of processes and protocols to ensure adequate compliance levels

· External audit compliance

· Be a contact point for providing logistic and other required support during Disaster Response, Campaigning Activities and Workshops etc.

· Any other tasks as may from time to time are reasonably assigned in line with skills, experience and role.

Achievements:

· Review of Internal controls and ensure effective implementation of donor rules and regulations

· Development of HR Manual, Accounting Manual and Procurement system within the organization

· Introduction of effective Grant Management System of effective monitoring the Grants

· Development of Accounting System of our 18 Partners and regular review on internal controls including their capacity building

· Transitional Budgeting with funding requirements

· Successfully implemented multiple donor projects

· Successfully implemented various EU, DFID funded Emergency Responses

· Was a part of WE CAN campaign

· Sensitized with vision of Oxfam GB and implemented it not only in professional life but also in personal life

Career Brief in Private Sector

· Accountant Spectrum InfosolutionsPvt Ltd 01stJune, 2000 to 15thMay,2001

· Branch Accountant SABAR Group 07th Sept, 1998 to 31st May, 2000

· Account/Godown Assistant Dalmia Electronics Corporation 01st May, 1992 to 06th Sept, 1998

· Account Assistant Technoways Infosys Services (P) Ltd` 21st Aug, 1986 to 31st Aug,1992

Responsibilities:

Working in Private sector helped in learning quality Book keeping, Asset Management, Procurement and statutory compliance.