BUL 1

Barrie Ultimate League (BUL)

Annual General Meeting

Thursday February 20, 2014, 7p.m.

Present: Marg Nixon, Matt Spencer, Cam Norman, Megan Henry, Nadine Leiper, Chris Boulton, Chris Tillmans, Andrew Clark, Julianna Lerch, Diana Hamilton-Davis, Jen Callow

Acceptance of last year's AGM's minutes

– Motion to Accept ; Nadine Seconded by: Matt S All in Favour PASSED

Communications – Cam N.

  • would like to purchase Survey Monkey Acc't1
  • would like to do a survey before the end of the year
  • talked about advertising: how to get into the schools; some means are e-mails, facebook

Summer League – Chris B.

  • difficult to make teams with the the ratio of men to ladies
  • late registrants have to wait two weeks before being put on a team but most of the late registrants were women so that rule was not applied as more woment were needed to balance the teams *overall balancing of the teams seemed to be pretty good
  • proposing to cap the number of players and to have a new substitiution policy which would keep the ratio 4 men to 3 ladies

Indoor Tournament – brief conversation of the logistics of running this type of event

Volunteer Incentive Policy – most in favour of a form of the “B” Policy

  • it was proposed that the President, Vice-President, Secretary, Treasuruer, Communcations Director, Summer Convenor, Fall/Winter Convenor receive one season registration free
  • All captains will receive a disc at the beginning of the season
  • All volunteers will be invited to attend a “Volunteer Appreciation Event”

Social

  • Looking into selling Toronto Rush tickets; the group is given a section in the grandstand; last year there were about 40 participants that went to this event

Treasurer Report – Nadine L.

  • purchased software to keep things organised
  • in the black $4,060.29

Organizational Structure

  • collapse the structure to eliminate the League Director and put the League convenors under the President

2014 Executive

President – Julianna Lerch (Acclaimed)

Vice-President – Diana Hamilton-Davis (Acclaimed)

Communications Director – Cam Norman (Acclaimed)

Treasurer – Nadine Leiper(Acclaimed)

Secretary – Vacant *Jen Cam. will continue on until position is filled

Fall / Winter Convenor – Vacant (possibilities: Brian Spekkers, Scott Painter)

Summer Convenor – Chris & Sarah Boulton

*Clinic Convenor and Junior Coach - Andrew Clark's

Motion to accept New Executive: Jen Seconded: Megan H. All in Favours **PASSED

New Business

  • Cam N. wants to try a Thursday night in the summer
  • Junior Participation Policy required; concerns are liability, supervision, lowest age to allow (16yrs or 18yrs), limit number allowed to play
  • Money Surplus – where to invest this money (fields, hire a manager ??)
  • Talked about switching to a new dome; put this on the survey; look into the Oro Sports Dome

Motion to adjourn: Chris B. Seconded: Jen C. All in Favour PASSED