Bain & Company, Inc. (New York)
Position Title: Manager Assistant (50%) / Recruiting Assistant (50%)
Department: Manager Assistant / Recruiting Date: May 2010
Reports to: EA/MA Program Manager / Sr. Recruiting Coordinator FLSA: Non-Exempt
Position Summary (Manager Assistant):
Perform diversified administrative duties for a team of Managers, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly monthly time and expense reporting, graphic presentations and other related duties as required. Provide occasional support for consultant teams. Work with other Excecutive and Manager assistants in a team environment to provide high-level support/coverage possible for Bain’s management staff.
Position Summary (Recruiting Assistant)
As a member of the New York and Northeast AC Recruiting team, the Recruiting Assistant is responsible for assisting the Sr. Recruiting Coordinator in the development, planning, and execution of all NY and some NE AC recruiting efforts.
Responsibilities & Duties (manager Assistant)
· Receive, screen and/or route incoming telephone calls, mail, publications and correspondence, proactively handle question and information requests
· Coordinate calendars and schedule meetings (client and non-client). Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed
· Organize internal meetings for Managers to include conference room scheduling and ordering/setting up meals, liaison for consultant teams
· Attendance at case team “kick-off” meetings and other meetings during the case if appropriate
· Coordinate case start up, work with Records Manager to ensure case wrap up process is complete
· Coordinate detailed travel arrangements with Bain Travel and outside agencies including air, hotel, ground transportation, visas, and meal reservations, as business needs and personal preferences dictate (provide travel itinerary)
· Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate
· Timely completion of time and expense reports
· Provide overflow graphics assistance with client presentations
· Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored events
· Collaborate with other Manager Assistant to provide phone coverage, work coverage and general team support
· Reception coverage as needed and assigned
· Perform other related duties as requested or as responsibilities dictate
Responsibilities and duties (Recruiting Assistant):
· Maintain incoming applications and generate appropriate response letters, using HCR (Bain’s recruiting management system)
· Schedule interviews for in-office interview candidates
· Assist in the tracking of application statistics and general recruiting data
· Handle communication and correspondence with recruits on a continual basis
· Coordinate logistics for marketing events such as presentations, dinners, advertisements, career fairs, etc.
· Set up interview day logistics, including securing interviewers, scheduling students and creating interview packages
· Manage logistics for the resume review process: prepare and distribute resumes to team; compile spreadsheet of applicants; send out resume review instructions; attend and maintain notes during resume review session
· Assist in the planning and coordination of all aspects of offeree weekends; attend all offeree weekend events
· Assist in the planning and management of the Associate Consultant Intern program in New York, including scheduling on-campus and in-office ACI interviews, developing training and social calendars, etc.; attend all ACI program events
· Utilize HCR for data entry, event management, and reporting
· Communicate with other Bain offices regarding logistics for marketing and interviewing events
· Perform other administrative duties as requested, or as responsibilities dictate
Qualifications (Manager Assistant):
· Associate or Bachelor’s degree or an equivalent combination of education, training and experience
· A minimum of two years administrative support experience, preferably at a professional services firm
· Outstanding written and verbal communication skills
· Ability to work independently and as an integral member of various teams
· Strong organizational skills, meticulous attention to detail and time management skills
· Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
· Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
· Highly motivated; self starter, strong customer service focus
· Works cooperatively with other team members, strong interpersonal skills
Qualifications (Recruiting Assistant):
· BA/BS required
· Strong interpersonal, communication, project management, and analytical skills
· Ability to juggle multiple priorities and meet deadlines
· Ability to work independently as well as a team player
· Strong attention to detail
· Strong knowledge of Excel and Word required. Knowledge of PowerPoint a plus
· Ability to handle confidential information in a professional manner
May 2010