Maintenance Manager - Multi-Disciplined with a Mechanical Or Electrical Bias

Maintenance Manager - multi-disciplined with a mechanical or electrical bias

Start date - January 2018

The school

St Paul’s Girls’ School is one of the country’s leading independent secondary day schools for girls aged 11-18 with approximately 740 pupils. Full details of the school, including our curriculum and exam results, are available on our website at http://www.spgs.org

Information about the department and the post

The maintenance department is responsible for the infrastructure and maintenance of school buildings and grounds. The estate comprises the main school site, swimming pool, sports site and some residential properties, all a short walking distance from each other. A maintenance service is also provided to Bute House Preparatory School which is a short walk from the School.

The maintenance team currently comprises 5 staff; the Maintenance Manager, Deputy Manager/Lead Electrician, Carpenter, General Handyman and Maintenance Administrator/helpdesk. Due to the size of the department, the Maintenance Manager is expected to be hands on, as well as be able to direct and manage the in-house team and external contractors.

The Maintenance Manager will also liaise/work closely with Caretakers, Grounds team, and other key support departments (IT, Theatre technicians, Catering and Cleaning).

The school has embarked on a three phase estates development programme with phase 1 nearing completion (a new sports pavilion and new senior school building). This is therefore an exciting time to join the team and the Maintenance Manager will work closely with the Estate Manager to ensure smooth occupation of the new areas, and throughout the planning and implementation stages of the future phases of the building programme.

Main duties and responsibilities

Responsible to: Estate Manager

Responsible for: Maintenance team

The main responsibilities of this role are, but not limited to:

· Maintenance, repair and refurbishment of the School’s estate using the in-house team and external contractors/service contracts.

· Assigning maintenance tasks to the team and ensuring that ‘maintenance tickets’ are responded to and that requests/repairs are prioritised and completed correctly, using internal (including self) and external resources.

· Management and testing of the swimming pool water quality and plant

· In consultation with the Estate Manager, producing, and implementing a Planned Preventative Maintenance (PPM) programme.

· Maintaining all plant and equipment related to the estate and grounds (such as boilers, water systems, lifts, air conditioning, HVAC, electronic gates, fire safety, gas appliances, electrical, swimming pool, fume cabinets, catering equipment, change bell, CCTV, access control, intruder alarms), and ensuring all appropriate checks, testing and servicing are undertaken by internal or external tradesmen.

· Trouble shooting on technical breakdowns of plant and equipment.

· In liaison with the Estate Manager, planning, tendering and managing projects carried out by external contractors or internal staff (generally these are carried out during the school holiday periods).

· Facilitating external inspections/audits/testing as they relate to building/plant maintenance, and addressing recommendations or required actions that come out of these routine activities such as those contained within the annual fire risk assessment, lift inspections, legionella, gas, asbestos, water quality and electrical testing to ensure that the school is safe and compliant.

· Ensuring compliance of relevant Health and Safety legislation on estate/maintenance matters including COSHH, Risk assessments, PAT testing, legionella and asbestos and by acting as one of the school Fire Officers, including representing maintenance matters as a member of school Health & Safety Committee

· Ensuring that arrangements are in place to enable emergency repairs to heating, electricity and water supplies as well as security and fire safety systems throughout the year to ensure the school is operational at all times, including being able to respond to out of hour calls that cannot be dealt with by the duty caretaker.

· Responsibility for the utilities usage and budget, ensuring that energy and water consumption is carefully monitored and minimised and that the best price is obtained for the purchase of utilities.

· Monitoring the annual maintenance budget and minor works budgets as delegated by the Estate Manager.

· Monitoring and review the performance of external service contracts and re-tender as required.

· Assisting with the major capital projects of the Building Plan through responding to design team questions/information and day to day liaising with on site contractors on services and access.

· Managing staff including undertaking annual appraisals, performance management and training requirements, with advice from the Estate Manager and HR.

· Promoting safe working and ensure appropriate PPE is worn when appropriate

· Participating in the on call rota with team to cover weekend swimming pool checks

· Ensuring the Maintenance Team and any on-site contractors operate within the relevant Health and Safety requirements.

· Undertaking any other reasonable duties as directed by the Estates Manager or Director of Operations.

· The Maintenance Manager will also liaise/work closely with Caretakers, Grounds team, and other key support departments (IT, Theatre technicians, Catering and Cleaning).

The role is varied and while dependant on priorities, projects and budgets, comprises approximately, 15% day to day (majority undertaken by team), 15% hands-on/fault finding/ new installs (lights/access control/CCTV/fire alarm cabling/change bell/LED upgrades etc.), 30% projects/holiday works/managing contractors, 40% admin/management/budgets.

This job description is not exhaustive and may be amended from time to time in consultation with the role holder.

Experience, skills and qualifications

Essential

Experience of working in a maintenance department – PPM, reactive maintenance and install works

· Multi-disciplined with a bias in Mechanical and/or electrical background (minimum City & Guilds or NVQ)

· If electrical bias Current 16th Edition (minimum) 17th edition preferred.

· Experience of liaising with external contractors and service providers

· Good verbal and written communication skills

· Experience of managing budgets

· Sound knowledge and understanding of Health and Safety requirements and legislation i.e. Asbestos, Working at Heights, COSHH, Risk assessments

· Good IT skills – Outlook, MS Word & Excel

· Ability to priorities work and requests

· Ability to set and work to targets and deadlines

· Live within a reasonable commute from the School in order to respond to call outs when required.

Desirable

· NEBOSH or other equivalent Health and Safety qualification

· Pool Operator Course (or willingness to undertake if appointed)

· CSCS Card or Equivalent Skills Card

· Experience of working in the education sector

· Experience of managing a maintenance department.

· Fire warden/officer experience

Terms of employment

· 40 hour week, generally between 7.00am and 5.00pm (early shift 7 to 4 or late shift 8 to 5), Monday to Friday with a rota to cover weekends. Some flexibility will be required to cover emergencies and ‘out of hours’ working.

· 25 days annual leave

· Free lunches, tea and coffee

· Contributory pension scheme

· Salary – £39,000 to £42,000 depending on experience

Application and interview procedures

Please submit applications using the on-line form provided. As well as requiring details of your qualifications, experience and referees, the form will provide an opportunity for you to write a short personal statement and to upload your latest curriculum vitae.

Applications should be submitted by the closing date of Monday 23rd October 2017, noon.

If you do not receive an automated acknowledgement of your application you are advised to e-mail or telephone to confirm that the application has been received. Candidates who have not heard further from the school within two weeks of the closing date may assume that their application has not been successful.

Disclosure and Barring Service (DBS) and overseas police checks

St Paul’s is a “registered body” under the Police Act 1997 because employment here involves access to children under the age of 18. This post will require an enhanced DBS check from the Disclosure and Barring Service (formerly Criminal Records Bureau) before we can confirm an offer of employment. Unless you are a member of the DBS Update Service you will need to apply for a new disclosure, even if you already hold one. Former members of staff who are not on the Update Service who re-join us also require fresh disclosures unless less than three months have passed between their leaving and their re-employment date. If you have lived or worked abroad you will also need to provide appropriate paperwork, such as a police certificate of good conduct, from the countries you have lived in.

Safeguarding guidelines

The post-holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with our child protection policy statement at all times. If, in the course of carrying out the duties of the post, the post-holder becomes aware of any actual or potential risks to the safety or welfare of children at St Paul’s, s/he must report any concerns to our safeguarding designated person or to the High Mistress.

Closing date: Monday 23rd October 2017, noon

Interviews: Wednesday 1st November 2017

Start date: January 2018

Contact details

Ms Tobi Ojuri

Human Resources Department

St Paul’s Girls’ School, Brook Green, London, W6 7BS

Tel: 020 7605 1117