General Fund: 711-13001
Estimated Income
Beginning Balance (balance forward)$15,288
Fall 2015 Photo I.D. Sales –60% of $40,000$24,000
Spring 2016Photo I.D. Sales – 60% of $20,000$12,000
Fall 2015 Activity Fee (30% of $60,000)$18,000
Spring 2016 Activity Fee (30% of $60,000)$18,000
Total Estimated Income$87,288
Estimated General Fund Expenses
Purchase Orders:
MC Bookstore$1,300
Photo ID Supplies (Ribbons)Multicard$1,500
XEROX – copier maintenance$ 422
Student Staff:
Summer 2015
Office Mgrs.($10/hr x 40 hrs/wk/7 weeks)$2,800
Fall 2015
Office Mgrs.($10/hr/x 40 hrs/wk/x16 wks)$6,400
Spring 2016 (Jan. thru June 30, 2016)
Office Mgrs ($10/hr/x 40 hrs/wk x 25 wks) $10,000
Athletic Dept. Allocation for Student ID Benefit$ 2,500
Procurement Card Charges (event supplies, misc. ) $ 6,000
Leadership Retreat/Santa Barbara$ 3,500
Promotional Items$ 6,000
Campus Event Expenses$10,000
Total Estimated Expenses $50,422
General Fund Account Summary
Total Estimated Income$87,288
Estimated Expenses$50,422
Ending Account Balance Fiscal Year End$36,866
This account is used for supplies and daily operating expenses for the Associated Students.
Inter-Club Council Fund 711-13002
Estimated Income
Beginning Balance –(balance forward)$16,094
Fall 2015Photo I.D. sales - 25% of $40,000$10,000
Spring 2016Photo ID sales – 25% of $20,000$ 5,000
Fall 2015 Activity Fee - 60% of $60,000$36,000
Spring 2016 Activity Fee – 60% of $60,000$36,000
Total Estimated Income $103,094
Estimated Inter-Club Council Expenses*
COSTCO Purchase order$ 3,000
Procurement Card Expenses$ 5,000
Allocations to Student Organizations for Events/Activities$40,000
Total Estimated Expenses$48,000
Inter-Club Council Account Summary
Total Estimated Income $103,094
Total Estimated Expenses$48,000
Ending Account Balance Fiscal Year End $ 55,094
*Funds are used for Moorpark College student organizations requesting funds for campus events and student conferences. Associated Students also utilizes this fund for campus wide events & activities. Allocation is at the discretion of the Associated Students Programming Committee.
Scholarships 711-13003
Estimated Income
Beginning Balance (balance forward)$12,918
Fall 2015Photo I.D. sales – 10% of $40,000$ 4,000
Spring 2016 Photo I.D. sales - 10% of $20,000$ 2,000
Total Estimated Income$18,918
Estimated Scholarship Expenses
Spring 2016AS Scholarships – ______$ 5,000 (issued 14 last year)*
Total Estimated Expenses$ 5,000
Scholarship Account Summary
Total Estimated Income$16,873
Total Estimated Expenses$ 5,000
Ending Account Balance Fiscal Year End$11,873
The Associated Students Academic Affairs Director, with approval from the Associated Students Board of Directors, determines the type & amounts of scholarships to be awarded to Moorpark College students.
*Spring 2015– the Associated Students awarded the following14 scholarships:
Foster Youth Scholarships (2) @ $250/each…………………………$ 500
Veterans Scholarships (2) @ $250/each……………………………..$ 500
Leadership Scholarships (10) @ $400/each…………………………$4,000
****SPECIAL NOTE******
Associated Students needs to re-think the types & amounts of each scholarship that is awarded this year. In Spring 2015 only 11 students applied for the AS scholarships with every applicant receiving a scholarship. There were not enough applicants.
Reserve Fund (Savings) 711-13004
Estimated Income
Beginning Balance (balance forward) $84,319
Fall 2015 Photo I.D. sales –5% of $40,000$ 2,000
Spring 2016 Photo I.D. sales –5% of $20,000$ 1,000
Fall 2015 Activity Fee 10% of $60,000$ 6,000
Spring 2016 Activity Fee 10% of $60,000$ 6,000
Total Estimated Income$99,319
Estimated Expenses
$ 0
Total Estimated Expenses$ 0
Reserve Account Summary
Total Estimated Income$99,319
Total Estimated Expenses$ 0
Ending Account Balance Fiscal Year End$99,319
Card Sales (Photo I.D.) 711-13005
Estimated Income
Summer & Fall 2015 Photo I.D. Sales$40,000
Spring 2016 Photo I.D. Sales$20,000
Total Estimated Income* $60,000
Estimated Expenses (allocation according to AS Financial Guidelines/Article VII)
60% to General Account #13001$36,000
25% to Inter-Club Council Account #13002$15,000
10% to Scholarships Account # 13003$ 6,000
5% to Reserve Account #13004$ 3,000
Total Estimated Expenses$60,000
Card Sales Account Summary
Total Estimated Income$60,000
Total Estimated Expenses (allocation to other AS accounts)$60,000
Ending Account Balance Fiscal Year End$ 0
The money in this account is distributed to four (4) other AS operating accounts according to AS Standing Rules Finance Code, Article VII:
60% to General Fund Account (13001)
25% to Inter-Club Council Account (13002)
10% to Scholarships Account (13003)
5% to Reserves/Savings Account (13004)
*ID Card Sales has been on a downward trend over the last several years. This past fiscal year 2014-2015 there was a slight uptick in actual ID card sales bringing ID card sales upward to $65,000 for the year. We anticipate ID sales to remain stable for this fiscal year, with a slight downturn in student enrollment, and are estimating overall ID sales for this fiscal year to be approx. $60,000.
ID Card Sales Previous Years:
$65,000 2014-2015
$51,000 2013-2014,
$54,000 2012-2013,
$63,678 2011-2012
Student Activity Fee 711-13006 (Holding Account)
Estimated Income
Beginning Balance (rollover from last year) $ 0
Fall 2015 Activity Fee$ 60,000
Spring 2016 Activity Fee$ 60,000
Total Estimated Income$120,000
Estimated Expenses (allocations according to AS Finance Guidelines/Article VII)
60% to Inter-Club Council Account $ 72,000
30% to General Fund Account $ 36,000
10% to Reserves/Savings Account $ 12,000
Total Estimated Expenses$120,000
Student Activity Fee Account Summary
Total Estimated Income$120,000
Total Estimated Expenses$120,000
Ending Account Balance Fiscal Year End$ 0
This fee was approved by the VCCCD Board of Trustees in April 2015. This $5/ optional fee is collected from every enrolled student each term to support Associated Students & student life. These funds are distributed to three other AS operating accounts per the AS Standing Rules Finance Code Article VII. AS began collecting this fee Fall 2015.
60% to Inter-Club Council Account (13002)
30% to General Fund Account (13001)
10% to Reserves/Savings Account – (13004)
Student Representation Fee 721-13076
Restricted Fund
Estimated Income
Beginning Balance roll over $ 99,508
Summer & Fall 2015$ 20,166
Spring 2016$ 13,000
Total Estimated Income$132,674
Estimated Expenses
CCCSAA Fall Leadership Conf/San Jose /October$ 9,000
SSCCC Fall General AssemblySan Jose/Nov$ 9,000
ASACC National Annual Membership Dues$ 250
Advocacy Conf. Wash. D.C. – March 2016$25,000
SSCCC Spring General Assembly May 2016/TBD$ 9,000
Mileage Reimbursement (AS Board members) $ 2,300
Total Estimated Expenses$54,550
Student Representation Fee Account Summary
Total Estimated Income$132,674
Total Estimated Expenses$ 54,550
Ending Account Balance Fiscal Year End$ 78,124
Usage and implementation is restricted by the California Education Code Section 76060.5.
This optional $1/Student Representation fee provides support to student representatives to advocate on behalf of the student body before city, district, county, state and federal agencies of the government. (civic responsibility & advocacy)
Programming Fund 811-13537
($20,000 from College Bookstore)
Restricted Fund Allocated by AS Programming Committee
Estimated Income
Beginning Balance (roll over)$28,618
Annual allocation from College Bookstore$20,000
Total Estimated Income$48,618
Estimated Expenses
Party Blitz (purchase order)$ 2,000
Party Pleasers (purchase order/event equip. rental)$ 5,500
Power Machinery/Golf Cart Maintenance$ 1,000
Miscellaneous Event Expenses/credit card purchases$ 2,000 (estimated)
Allocations to Student Organizations events$10,000($14,856 last year)
Allocations to Campus Depts.$ 6,000($3,642 last year)
Total Estimated Expenses$26,500
Programming Fund Account Summary
Total Estimated Income$48,618
Total Estimated Expenses$26,500
Ending Account Balance Fiscal Year End$22,118
May only be used for college events and activities on campus. Funds will not be allocated to events outside of campus grounds. Allocation is at the discretion of the Associated Students Programming Committee.
Student Center Fee 731-13116
Restricted Fund
Estimated Income
Beginning Balance Roll Over$2,755,349
Summer & Fall 2015$ 122,504$
Spring 2016$ 65,000
Total Estimated Income$2,942,853
Estimated Expenses
Conference Room & Office Furniture/carpet$ 30,000
Student Center Fee Account Summary
Total Estimated Income$2,942,853
Total Estimated Expenses$ 30,000
Ending Account Balance Fiscal Year End$2,912,853
This mandatory fee was implemented through a special election in March 2000 by the Moorpark College general student body. This mandatory fee is in placeindefinitely for the life of Moorpark College - - $1 per unit/per student capped at a maximum of $10 per student, each academic year.
These funds are restricted as described in California ED Code section # 76375 & Title V Code # 58510. This money is restricted by California state law. These funds may only be used to finance, construct, enlarge, remodel, refurbish and operate the Moorpark College Campus Center (student union).
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