Monthly Meeting Minutes

McLean County PONY Baseball, Inc.

October 1st, 2012

The meeting was called to order at6:08pm on October1st, 2012 with the following present: KeithEichensehr, Jerry Stocks, Andy Ommen, Jim Broadbear, Steve Bruso, Bill Graden, Cory Rogers, Brian Auer, Audelle Cummings and Mark Landsly. Also present was Business Manager Brian Thede. Friends of the board present were Jason Wilson and Tom Nolin.

Minutes

Andy Ommen motions to approve the March minutes, Jim Broadbear seconds the motion. The motion was approved by board vote.

Treasurer's Report

McLean County PONY Baseball, Inc.

Treasurer’s Report

October 2012 Board Meeting

Account Balances:

First State Bank Checking $ 2,869.17

Heartland Bank Checking $ 76,123.40

Petty Cash $ 500.00

Total Current Assets: $ 79,422.77

Major Expenditures/Key Activities:

All bills paid for end of year,

Will close year with the attached report.

New budget submitted for review, discussion to increase sponsors to $30,000

Goal to get grants and signage sponsors into a capital account

Steve Bruso to look at whether baseball op income covers baseball ops

Mark Landsly motions to approve the treasurer’s report, Steve Bruso seconds the motion, the motion is approved by board vote.

Manager's Report

Concession Stand:

Closing out the season.

Parents Auxiliary

No report.

Attorney General / Handicap Parking and Access

No report.

Other

Brian Thede in discussions w/Accelerated Rehab Partners who wish to provide initial consultation services to increase traffic to their facility/

Committee Reports:

oFinance Committee

2013 Budget was submitted on behalf of the financial committee. The report, which is upfor approval next month, is shown below.

oFacilities/Fields:

Andy Ommen / Kelly Hott submitted the following:

  • Brian Auer working with Police Association on long term plan with GE field, but they are not ready and are not comfortable for a long term plan. For 2013 we will continue as we had been in 2012. However, there will be a fee structure for travel teams.
  • Andy was mentioned in Sports Turf magazine article.
  • Extensive sod project will be done this fall, re-grading and lip removal for Pony

oPlayers/Coaches:

Shetland Division: No report.

Pinto Division: No report.

Mustang Division: No report.

Bronco Division: No report.

Pony Division: No report.

Colt/PalominoDivision:No report.

We will get a summary report from Steve Bruso on the registration numbers, team counts and coach information.

OUmpires:

No report.

oPublicity:

Articles are overdue and should be submitted ASAP.

Old Business:

None.

New Business:

None.

Notes, Notices & Reminders

  • Fundraising coordinator needed for the 2013 season.
  • Twins try-out coordinator and volunteer coordinator needed.

Mark Landsly motions to adjourn the meeting. Steve Bruso seconds the motion. The meeting was adjourned at 7:18pm.

Next meeting is scheduled for October1st, 2012 @ 6pm, at the Complex Morton building.

Respectfully submitted,

Mark Landsly

Secretary

Ordinary Income/Expense
Income
Concession Sales / $75,000
Donation / $0
Fundraising Sales / $36,758
Interest / $3
Refund / $1,700
Twins Fees / $7,200
Total Income / $120,661
Expense
Administration / ($5,600)
Complex Management / ($30,000)
Concession / ($60,000)
Contract Labor / $0
Fundraising COS / ($16,600)
Insurance / ($8,900)
Interest Expense - Mortgage / ($14,874)
Miscellaneous / ($22,952)
Professional Fees / ($4,950)
Repairs & Maintenance / ($35,600)
Umpire / ($58,062)
Uniforms / ($38,842)
Utilities / ($21,079)
Total Expense / ($317,459)
Net Ordinary Income / ($196,798)
Other Income/Expense
Other Income
Buy Out Fees / $60,787
Corporate Grants / $9,000
Other Income / $2,500
Registration / $110,945
Sponsor Fees / $30,025
Total Other Income / $213,257
Net Other Income / $213,257
Net Income / $16,459