Introduction to

Pinnacle Insight Analytics

revision 1.2

revision 1.2 – 9/5/2012

Contents

About Pinnacle Insight Analytics

How to Access Pinnacle Insight Analytics

Edgewood Standard Bookmarks

The Pinnacle Insight Interface

How to access student information in Pinnacle Insight

How and where can I get support?

Roles and Responsibilities around Pinnacle Insight

Frequently Asked Questions

Troubleshooting Tips

revision 1.2 – 9/5/2012

About Pinnacle Insight Analytics

1)What is Pinnacle Insight Analytics?

Pinnacle Insight is a data aggregation and analysis system that allows us to feature data on EISD students from different sources in the same system. It provides a graphical point and click interface for dynamic analysis of the featured data.

2)What data is featured in Pinnacle Insight?

iTCCS: Student demographics, grades, attendance, discipline, special populations, TAKS results, college readiness assessments

Edusoft: All assessments in Edusoft with unit assessments and benchmarks as centerpieces

Renaissance Learning: Star reading assessment data

3)How often is the data updated

iTCCS and Renaissance Learning: nightly. Changes made in either system today will appear in Pinnacle Insight tomorrow

Edusoft: weekly: new data usually available Tuesday early morning

4)What data is still going to be integrated in Pinnacle Insight?

Currently in the pipeline: mClass Assessments, STAAR

5)Can I enter any data into Pinnacle Insight?

No. Pinnacle Insight is a pure data aggregation system allowing for easy access and analysis of student data from a variety of different sources in a single place.

6)Can I break anything in here?

No. Since Pinnacle Insight does not write any data back to the sources it reads there is no way alter the data in the system. The system resets itself to its default state every time a user exits and reenters the system.

7)How do I log out?

After your login there are two ways to exit a session. Closing the browser window will automatically end your session and force you to log in a gain to see data. Alternatively after 60 minutes of inactivity the system will automatically end a user session.

8)About handling sensitive student data in Pinnacle Insight

Pinnacle Insight provides detail level access to sensitive student data that easily can be exported in large amounts via Excel. All the usual rules apply to ensure the safety of that data. Only access and export the data you need to conduct district business in line with your position. Don’t save sensitive information where it could be easily accessed by others (i.e. flash drives, the desktop of your computer), remove sensitive fields from spreadsheets if you do not need them before saving (i.e. SSNs, DOBs). Don’t email spreadsheets containing sensitive student information, use secure network drives instead such as your personal drive.

9)What data is being logged about me when I use Pinnacle Insight?

Due to the broad access to sensitive student data granted through Pinnacle Insight extensive user activity logging is in place. The system tracks every action taken by every user down to which selections were made when, what data on which students was viewed at what point in time, what data was exported in which format etc. User access logs are retained for a minimum of 5 years.

revision 1.2 – 9/5/2012

How to Access Pinnacle Insight Analytics

1)Open Internet Explorer

2)Go to the page the link has also been distributed to all district users via a favorite in Internet Explorer called “Pinnacle Insight Analytics”

3)Enter your district username and password and either press the “Enter”-key or click on “Login” at the bottom.

4)The portal page after login

5)If this is the first time accessing the Pinnacle Insight portal from this computer you may see a confirmation dialog appear at the top of your screen asking you to allow the QlikView IE Plugin to run. Click on that bar and allow the application to “Run” – this confirmation only has be given only once on each computer you are accessing Pinnacle Insight. The application will remember the setting the next time you access Pinnacle Insight.

6)Set “My preferred client” to “IE Plugin” from the dropdown menu if not already selected

7)Click on the application you want to open:

  1. TEACHERS: Left click on the icon “Teacher Application.qvw”
  1. CAMPUS AND DISTRICT LEVEL USERS: Click on the application you want to open with the name “NAME OF CAMPUSCampusData.qvw” or “District Campus Data.qvw”.
  1. ALL USERS: Have access to the “District Summary Data.qvw” application. It features all the same data and layout as the other applications but includes data on all students in the district. It only includes summary level views from the teacher level upwards and does not allow to view individual student data. It can be used to compare your own data and performance to other teachers, grade levels, campuses etc.

8)If this is the first time accessing an individual application from this computer you may see a confirmation dialog appear at the top of your screen allow asking you to allow the QlikView IE Plugin to run.Click on that bar and allow the application to “Run” – this confirmation only has be given once on each computer you are accessing Pinnacle Insight on. The application will remember the setting the next time you access Pinnacle Insight.

9)The chosen application will open and the welcome screen will display. Especially when loading an application for a large campus or the district the process may take 10-20 seconds until the application opens. By default you see data for the current school year.

revision 1.2 – 9/5/2012

Edgewood Standard Bookmarks

Add another toolbar specific to bookmarks by right clicking on the toolbar at the top and selecting “Bookmarks”.

A new toolbar will appear which will allow you to access “Document Bookmarks” (set by the district) and “My Bookmarks” created by a user. Bookmarks travel with you regardless of the computer you use to access Pinnacle Insight.

The green star allows you to create a new bookmark, the crossed out green star allows you to remove one of your own bookmarks. The green star with the folder in the background allows you to access a more detailed menu for all the set bookmarks. Click on the four dots on the left side of the element to drag it next to the rest of the toolbar items.

1)What is a bookmark in Pinnacle Insight?

A bookmark in Pinnacle Insight can save what data is selected and what view is being used to access that data. Bookmarks can either be distributed by the district (through document bookmarks) or can be created directly by any user (appear under “my bookmarks”).

2)How do I access bookmarks in Pinnacle Insight?

  1. Option one (preferred): Use the bookmarks toolbar at the top of the screen (if not visible it can be added by right clicking on the toolbar and then selecting “Bookmarks”)

Clicking on the dropdown menu will display the available bookmarks. Document bookmarks are pre-set standard bookmarks provided by the district and cannot be modified. User bookmarks will appear towards the bottom under the header “My Bookmarks”.

  1. Option two: Use the “Bookmarks” button in the main area of the top toolbar. To access all available bookmarks you will need to click on the “More” button. The window appearing features a tab for the district set “Document Bookmarks”. Bookmarks created by a user will appear under “My Server Bookmarks”.

3)What are standard bookmarks?

Standard bookmarks effectively function as standardized reports and ensure that district staff on all levels view data through the same lens and from the same angle. They also provide an easier intro for beginning Pinnacle Insight users to the platform but not forcing them to make as many selections on their own.

4)Which standard bookmarks do we currently have for Edgewood?

The prefix 1112 indicates that the bookmark will display data for the school year 2011-2012. Bookmarks with the prefix 1213 display data for the current school year 2012-2013. Follow the instructions under points 5) through 8) to ensure you get the right data on your students within the 1112 or the 1213 bookmarks as they function differently. The 1112 bookmarks will be available temporarily and removed later in the school year as more current year data becomes available for the 2012-2013 students.

To get further explanation on a specific data view after being retrieved through the bookmark remember that each data view features a question mark in the upper right corner of the view that can be clicked on further explanation of what data is featured in the view.

  • 1213 - Current Active Students – Just selects all students currently active in the district in 2012-2013 you have access to.
  • 1213 - Home - Student Roster – Simple student roster with basic demographic information on students
  • 1213 - Home - Student Contacts – Student roster with mailing address and parent contact phone numbers on file
  • 1112 - Grades - Campus Summary – Overview with featuring the number of students enrolled, passing, failing by marking period in their courses - Groups the courses by course number
  • 1112 - Grades - Teacher Summary - Overview featuring the number of students enrolled, passing, failing by marking period - Groups the courses by teacher, then course number, then section
  • 1112 - Grades - Student Details –Student detail roster with all student courses and grades by marking period

THE 1112 ATTENDANCE AND GRADES BOOKMARKS REQUIRE THE DATE PICKER IN THE ATTENDANCE OR DISCIPLINE TABS TO BE SET TO A “FROM DATE” OF 8/22/2011 to a “TO DATE” OF 6/1/2012 TO WORK PROPERLY. THIS CAN BE DONE BEFORE OR AFTER SELECTING THE BOOKMARK.

  • 1112 - Attendance - Enrollment & ADA – shows number of enrolled students by grade level, ADA year to date, and optionally for a chosen time period for associated students
  • 1112 - Attendance - Period 2 ADA Absences – shows roster of students and all their period two ADA relevant absences
  • 1112 - Discipline - Campus Referral Summary – features summary of all types of referrals (counts and rates) for students associated
  • 1112 - Discipline - Student Incident Details – student roster featuring all incidents leading to referrals, referring staff and admin, and actions taken in response
  • 1213 - Special Pops - Student roster with special population memberships for each student
  • 1112 - Special Pops - At-Risk Student Roster – student roster with at risk status and reasons for each student
  • 1112 - TAKS – Overall Summary – summary by subject
  • 1112 - TAKS – Individual Student results – student roster with all results by administration
  • 1112 - Edusoft – Language Arts Unit Assessments – student roster with overall test performance on all unit assessments associated with ELA subject TEKS
  • If you need to only see data on one specific unit assessment select in the “Selection Master – Edusoft” by picking it from the dropdown list under “Test Name”
  • 1112 - Edusoft – Language Arts Benchmarks – student roster with overall test performance on all benchmarks associated with ELA subject TEKS
  • If you need to only see data on one or more specific unit assessments select it/them in the “Selection Master – Edusoft” by picking it from the dropdown list under “Test Name”
  • 1112 - Edusoft - Math Unit Assessments – student roster with overall test performance on all unit assessments associated with Math subject TEKS
  • 1112 - Edusoft - Math Benchmarks – student roster with overall test performance on all benchmarks associated with Math subject TEKS
  • 1112 - Edusoft - Science Unit Assessments – student roster with overall test performance on all unit assessments associated with Science subject TEKS
  • 1112 - Edusoft - Science Benchmarks – student roster with overall test performance on all benchmarks associated with Science subject TEKS
  • 1112 - Edusoft - Social Studies Unit Assessments – student roster with overall test performance on all unit assessments associated with Social Studies subject TEKS
  • 1112 - Edusoft - Social Studies Benchmarks – student roster with overall test performance on all benchmarks associated with social studies subject TEKS
  • 1112 - College Readiness Tests Summary – Overview of performance of associated students on PSAT, ACT, SAT
  • If you need to further narrow down the data viewed i.e. to only view one type of test select it under “Selection Master – College Readiness” “Test Name”
  • 1112 - College Readiness Tests Details – Student roster with individual results on PSAT, ACT, SAT
  • 1112 - Star Reading Summary – Performance summary of students reading above/below grade level by 9 week period
  • 1112 - Star Reading Details – Student roster with individual student assessment results on the Star reading assessment

5)How do I use the 2011-2012 bookmarks to look at data for ALL my current 2012-2013 students?

  1. This process will work for any bookmark with the prefix 1112
  2. Choose which students you want to look at. If it is all your current students, pick the “1213 – Current Active Students” bookmark
  1. Tell Pinnacle to “Hold” those students by clicking on the “Hold Students” button. You will notice that doing so locks in a number of student IDs identical to your current student count.
  1. Clear your selections to remove anything from your selection except for the students you want to view.

Click on

  1. Choose the 1112 bookmark you want to view

The bookmark will then apply all the selections saved in the bookmark and display the data from 2011-2012 in that view for those of your current 2012-2013 students for whom we have 2011-2012 data on file.

THE 1112 ATTENDANCE AND GRADES BOOKMARKS REQUIRE THE DATE PICKER IN THE ATTENDANCE OR DISCIPLINE TABS TO BE SET TO A “FROM DATE” OF 8/22/2011 to a “TO DATE” OF 6/1/2012 TO WORK PROPERLY. THIS CAN BE DONE BEFORE OR AFTER SELECTING THE BOOKMARK.

6)How do I use the 2011-2012 bookmarks to look at data for SOME of my current 2012-2013 students? (i.e. students in a specific course)

  1. This process will work for any bookmark with the prefix 1112
  2. Choose which students you want to look at. If it is all your current students, pick the “1213 – Current Active Students” bookmark
  1. Make additional selections to narrow the group you want to see. For example select “Gender” “M” to select only male students

As a teacher you may want to view only the students currently in one of your courses. You can narrow the student group to see only the students in a specific course by additionally selecting a course name, section, semester, and/or period. In this example by selecting Algebra I am choosing all students enrolled in Algebra I for 2012-2013.

  1. Tell Pinnacle to “Hold” those students by clicking on the “Hold Students” button. You will notice that doing so locks in a number of student IDs identical to your current student count.
  1. Clear your selections to remove anything from your selection except for the students you want to view. All selections except for the selected StudentIDs are removed from the “Current Selections” box.

Click on

  1. Choose the 1112 bookmark you want to view

The bookmark will then apply all the selections saved in the bookmark and display the data from 2011-2012 in that view for those of your current 2012-2013 students for whom we have 2011-2012 data on file.

THE 1112 ATTENDANCE AND GRADES BOOKMARKS REQUIRE THE DATE PICKER IN THE ATTENDANCE OR DISCIPLINE TABS TO BE SET TO A “FROM DATE” OF 8/22/2011 to a “TO DATE” OF 6/1/2012 TO WORK PROPERLY. THIS CAN BE DONE BEFORE OR AFTER SELECTING THE BOOKMARK.

7)How do I look at 2012-2013 data for ALL my current students through the standard bookmarks?

  1. This process will work for any bookmark with the prefix 1213
  2. Simply select the bookmark you want to view and click on it. It will automatically apply itself and display the data for your current active students

8)How do I use the 2012-2013 bookmarks to look at data for SOME of my current 2012-2013 students? (i.e. students in a specific course)

  1. This process will work for any bookmark with the prefix 1213
  2. Simply select the bookmark you want to view and click on it. It will automatically apply itself and display the data for your current active students
  1. Make additional selections as needed to narrow the group of students you want to investigate

revision 1.2 – 9/5/2012

The Pinnacle Insight Interface

The interface in Pinnacle Insight Analytics is split into five areas:

1)The Toolbar

/ Clears out all selections (highlighted in green) that you made during a session
/ The back and forward buttons allow you to undo and redo selections you made during a session similar to the undo/redo function in Word
/ Locks and unlocks ALL selections made up to that point during a session
/ Allows you to access the Edgewood ISD bookmarks and bookmarks you saved yourself

2)The topic tabs and the campus type and year selectors

/ The tabs at the top allow you to access different types of data on your students
/ These selectors allow users on the district level to select all campuses of a specific type i.e. all elementary schools by clicking on it
/ The year selector allows you to define which school year your want to access data for. By default it is set to the current school year

3)The data and view selectors on the left-hand side of the screen – the upper two define which students you actually want to view data for and the bottom one defines how you want to view that data.