2016 Southwestern Divisional Championships
Columbus Aquatic Club Hurricanes
March 18-20, 2016
SANCTION:Georgia Swimming, Inc.
MEET NAME:2016 Southwestern Divisional Championships
MEET REFEREE:Deb Skinner
MEET ADMIN:Kathy Gramling
MEET STARTER:Janet Brossett
STROKE AND TURN:Gary Brossett
Date:March 18-20, 2016
HOST TEAM:Columbus Aquatic Club (Hurricanes – GA)
MEET Director:Jeff Pishko/Dan Ohm
P.O. Box 7163
Columbus, GA 31908
SOFTWARE:Hy – Tek Meet Manager 4.0
FACILITY:Columbus Aquatic Center.1603 Midtown Dr. Columbus, GA 31909 This is an indoor, 50 meter by 25 yard facility. Bleacher seating for 900 plus spectators and ample parking is available. The pool depth measures 13.8 to 5 feet in depth.Daktronics timing system with full scoreboard will be used..
CONCESSIONS:Basic concessions will be available.
HOSPITALITY:Will be provided for coaches and officials
RULES:The current USA Swimming and Rules and Regulations will govern the conduct of the meet unless noted otherwise herein. Swimmers are responsible for swimming in assigned heat and lanes. Dive –over starts may be utilized at the discretion of meet management and official’s. All officials and coaches must present their current LSC Officials Certification card issued by USAS when checking in or present their USA Swimming Deck Pass (electronic or hard copy) upon check in. A coaches meeting will be held on Saturday at 7:45am. The Georgia Swimming scratch rule (adopted September 2015 is in effect for this meet (see attached). Chairs will only be permitted in gym or outside. Chairs are not allowed on the pool deck.
“Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a race start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legalguardian to ensure compliance with this requirement.”
Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.
DECK CHANGE– Changing, in whole or in part, into or out of a swimsuit when wearing just one suit in an area other than a permanent or temporary locker room, bathroom, changing room or other space designated for changing purposes while at a practice, competition, or other pool-related activity. The practice of Deck Changing is prohibited at all USAS Sanctioned events. Swimmers participating in deck changing would be in violation of the USA Swimming Rule 202.2.9I and could be subject to removal from further competition in the meet.
FEES:$5.50per individual event.
$6.00per relay charge.
LATE ENTRY FEES:$11.00 per individual event.
$12.00per relay charge.
ELIGIBILITY:All athletes must be currently registered with USA Swimming
ENTRIES:Entry files must include the swimmers first, and last name, age, USA Swimming ID number, and seeding time. There will be a limit of 3 events per day for 11-12, 13-14, Senior. 10 & unders may enter 5 events per day.Each team may enter NO more than 2 relays per event.The 1000 free, 500 free and 400 IM will be deck seeded events that requires a positive check-in and is subject to the GA scratch rule. Also, entries for each session would be limited in order that the session would not exceed the 4 hour session guideline. Swimmers should submit their best short course times for seeding.A copy of all entries will be sent to Georgia Registration Chairman by the host club. The Georgia Registration Chairman is Lora Thompson,.
LATE ENTRIESLate entries will be accepted by the Administrative Official on a first come/first served basis if empty lanes are available. No additional heats will be created for late entries. The Administrative Official will close 15 minutes prior to the start of the meet.
Any changes or entries received after the entry deadline of March 9, 2016 will be charged on a late entry basis. Late entry fees will be doubled and late entries will be seeded with no time (NT).
All deck entries shall show proof of USAS registration. Only three forms of membership are acceptable:
1.)A current USA Swimming Membership Card
2.)A printed USA Swimming Club Roster
3.)Verification through the use of “DECK PASS”
Deck entry fees must be paid prior to the closing of the Clerk of Course. Deck entry swimmers who are not already in the meet are required to show proof of USA Swimming Athlete registration cardor verification through the use of “DECK PASS”at the Clerk of Course. No registration will be done at this meet
DEADLINE:Email entries must be received no later than 7:00pm on Wednesday, March 9th, 2016.
Email the following three (3) Hy-Tek TM 6.0 files or TU zip files to
:
Meet Entries, Meet Entries Report, Meet Entry Fees Report
Emailed entry files, individual request for athlete/events removal or additions received after the deadline will not be processed. All scratch and late entries after the deadline must be presented to the clerk of course at the meet.
Before any athlete may participate in this meet, CAC must receive check and signed waiver from an official representative of that athlete’s team.
Mail check and signed waiver to:
Columbus Aquatic Club,
P.O. Box 7163
Columbus, GA 31908
Seeding:All events will be pre-seeded with exception of the 400-IM, 500 & 1000 Free and along with relays, require a positive check-in. Positive check-in is required for all deck seeded events 30 minutes prior to start of the session in which that particular event is scheduled. Swimmers participating in the 500 & 1000 Free need to supply a lap counter.
Schedule:Friday warm-up 4:00 pm, meet starts 5:30 pm.
Check –in deadline for 500 free: 5:00pm
Saturday AM: Warm-up 7:00am meet starts 8:30am
Check-in deadline for 400 IM: 8:00am
Saturday PM: Warm-up 12:30pm meet starts 1:30pm
Saturday Finals session: Warm-up 5:30pm meets starts 6:30pm
Sunday AM Warm-up 7:00am meets starts 8:30am
Check-in deadline for 1000 free: 8:00am
Sunday PM Warm-up 12:30pm meet starts 1:30pm
Sunday Finals session. Warm-up 5:30pm meet starts 6:30pm
Check In:In order for a swimmer to be entered in the 400 IM, 500 free or 1000 free, they must positively check in at the clerk of course 30 minutes prior to the start of the session.
FORMAT:The 11-12, 13-14, and senior age groups will be swim as a preliminary/final.
The Top 20 swimmers in these groups will return for finals, with exception of Friday’s events. All events on Friday are timed finals. The 8& under and 10& under age group events are timed finals.
All relays will be swum as timed finals during preliminary session. Each team is limited to 2 scoring relays per event.
The 400-IM and 500-Free will be swum fastest to slowest alternating women and men. The fastest two heats of 400-IM and the 500 free will be swum in finals session. The 400-IM, 500-Free and 1000-Free will be conducted as time final events.
The 1000-Free will be swum fastest to slowest alternating women to menas a timed final event in the a.m. session only.
The “A” final heat for each event shall precede the “B” final heat during the Finals order of events.
WARM UP:Warm up guidelines, as approved by Georgia Swimming, Inc. will be in effect. The host team will publish and post a detailed lane assignment/warm-up schedule if needed at least twenty-four(24) hours prior to the meet.
SessionWarm-UpMeet Start
1: Friday PM4:00PM5:30PM
2: Saturday & Sunday AM7:00AM8:00AM
3: Saturday & Sunday PM12:30PM1:30PM
4: Saturday Finals5:30pm6:30pm
5: Sunday Finals 5:00pm6:00pm
SCRORING:Individual events: 22,19,18,17,16,15,14,13,12,11,10,9,8,7,6,5,4,3,2,1
Relay Events: 40,34,32,30,28,26,24,22,18,14,12,10,8,6,4,2
Awards:Individual events; Medals 1st- 3rd, ribbons 4th-8th
Relay events; 1st-3rd Medals
Team wards:Trophies will be handed out to the Top 3 Teams with the highest scores
High Point Awards:High Point awards will be issued to the Top 3 in each age Group 8 & Under, 9 -10, 11 – 12, 13 – 14, and 15 – 18
OFFICIALS:Certified officials are welcome and encouraged to work at this meet. Please contact the meet referee 10 days prior to the meet if a specific assignment is requested, otherwise report to the meet referee 60 minutes prior to each session.
Visiting officials please contact Deb Skinner () if you would like to officiate or apprentice.
LIABILITY:The Columbus Aquatic Club, Inc., The Columbus Aquatic Center . The City of Columbus, Inc, USA Pools, Georgia Swimming, Inc, and United State Swimming, Inc shall be held free and harmless from any and all liabilities or claims for damages arising by reason of insults or injuries to anyone during the conduct of this event.
MORE INFO:Prospective teams and participants are encouraged to visit the Columbus Hurricanes team website at to view the full meet information, psych sheets, and contact information for our preferred hotels.
ATTACHMENTS:Order of events, Georgia Scratch Rule (adopted September 15, 2015), Liability Release.
2016
Southwest Divisional
Order of Events
Friday, March 18, 2016
Warm-up: 4:00pmStart: 5:30pm
GirlsEvent Boys
111-12 50 Free2
313-14 50 Free4
5Senior 50 Free6
711-12 50 Fly8
913-14 100 Fly10
11Senior 100 Fly12
1311-12 200 IM14
1513-14 200 IM16
17Senior 200 IM18
1911-12 500 Free20
2113-14 500 Free22
23Senior 500 Free24
Saturday, March 19, 2016
Warm up: 7:00 amStart: 8:30am
2511-12 50 Breast26
2713-14 100 Breast28
29Senior 100 Breast30
3111-12 100 Back32
3313-14 200 Back34
35Senior 200 Back36
3711-12 200 Free38
3913-14 200 Free40
41Senior 200 Free42
4311-12 100 IM44
45Senior 200 Free Relay46
4713-14 200 Free Relay48
4911-12 200 Free Relay50
51Senior 400 IM52
53 13-14 400 IM54
55 11-12 400 IM 56
GirlsSaturday, March 19, 2016 Boys
Warm-up: 12:30 pmStart: 1:30 pm
578 & under 25 Free58
599-10 50 Free60
618 & under 50 Breast62
639-10 100 Breast64
658 & under 25 Back66
679-10 50 Back68
698 & under 50 Fly70
719-10 100 Fly72
738 & under 100 Free 74
759-10 100 IM76
778 & under 100 Free Relay78
799-10 200 Free Relay80
819-10 200 Free 82
Sunday, March 20, 2016
Warm-up:7:00amStart: 8:30am
8311-12 100 Free84
8513-14 100 Free86
87Senior 100 Free88
8911-12 100 Breast90
9113-14 200 Breast92
93Senior 200 Breast94
9511-12 50 Back96
9713-14 100 Back98
99Senior 100 Back100
10111-12 100 Fly102
10313-14 200 Fly104
105Senior 200 Fly106
10711-12 200 Medley Relay108
10913-14 200 Medley Reley110
111 Senior 200 Medley Relay112
11311-12 1000 Free 114
115 13-14 1000 Free 116
117 Senior 1000 Free 118
Sunday, March 20, 2016
GirlsBoys
Warm-up:12:30pmStart 1:30pm
1198 & under 50 Free120
1219-10 100 Free122
1238 & under 25 Breast124
1259-10 50 Breast126
1278 & under 50 Back128
1299-10 100 Back130
1318 & under 25 Fly132
1339-10 50 Fly134
1358 & under 100 IM136
1379-10 200 IM138
1398 & under 100 Medley Relay140
1419-10 200 Medley Relay142
10 min Break
14310 & under 500 Free144
Entry Summary and Liability Release Form
2016 Southwestern Divisional Championships
March 18-20, 2016
Team Name: ______Team Abbreviation: ______
Team Address: ______
City: ______State: ______Zip: ______
Coach: ______
Phone: ______Home: ______
Email: ______
Total individual events______X$5.50=$______
Relays______X$6.00 =$______
Total fees submitted$______
Make Check Payable To:“CAC” “Columbus Aquatic Club”
Mail Entries To:Columbus Aquatic Club
P.O. Box 7163
Columbus, GA 31908
Email Entries To:
Entries must be received on or before 7:00pm, Wednesday, March 9th, 2016
WAIVER, ACKNOWLEDGEMENT AND LIABILITY RELEASE
I, the undersigned coach or team, representative verify that all of the swimmers and coaches listed on the enclosed entry forms are registered with USA Swimming.
I acknowledge that I am familiar with the safety rules of USA Swimming and Georgia Swimming regarding warm-up procedures and that I shall be responsible for the compliance of my swimmers with those rules during this meet.
Georgia Swimming, Inc., USA Swimming, The Columbus Aquatic Club, Inc., USA Pools, the
City of Columbus, Inc, their agents, employees and coaches shall be free from liability or
Claimfrom damages during by reason of illness or injury to anyone during the conduct of the meet.
I havereviewed RULE 302.4 FALSE REGISTRATION and understand that GA Swimming probably will issue a fine
of up to $100.00 per event against a member coach or a member club submitting a meet entry which indicates a
swimmer is registered with USA swimming when that swimmer or the listed club is not properly registered.
Signed: ______Date: ______
GEORGIA SWIMMING INC.
SCRATCH RULE
The Scratch Rule to be used in all Georgia LSC sanctioned meets where the meet format includes preliminary heats, consolation finals and finals, is the "Scratch Rule" as found under “Administrative Conduct of USA Swimming Championships”, subsection “Scratch Procedures”, subsections “Scratching from finals” and “Exceptions for failure to compete”, of the current “USA Swimming Rules and Regulations”. An excerpt is provided below.
Scratching from finals:
- Any swimmer qualifying for a C, B, or A (bonus and consolation final or) final race in an individual event who fails to compete in said final shall be barred from further competition for the remainder of the meet, except as noted in paragraph E. A declared false start under 101.1.3F or deliberate delay of meet under101.1.5 is not permitted and will be regarded as a failure to compete.
- In the event of withdrawal or barring of a swimmer from competition the Referee shall fill the C, B, or A (bonus and consolation final or) final, when possible, with the next qualified swimmer(s). First and second alternates shall be announced along with the final qualifiers. These alternates shall not be penalized if unavailable to compete in the finals.
- Where C and B (bonus and consolation) finals have not been swum and a barring or withdrawal is known to the Referee, the Referee shall reseed the C, B, or A (bonus final, consolation final and the) final, if necessary, to insert the alternate(s) in the appropriate lane(s), filling all lanes in the final.
- If the C or B (bonus and consolation) final has already been contested, the (championship) final shall be swum without reseeding for the empty lane(s).
Exceptions for failure to compete:
No penalty shall apply for failure to withdraw or compete in an individual event if:
- The Referee is notified in the event of illness or injury and accepts the proof thereof.
- A swimmer qualifying for a C, B or A (bonus or consolation final or) final race based upon the results of the preliminaries notifies the Referee within thirty (30) minutes after announcement of the qualifiers for that race that they may not intend to compete and further declares their final intentions within thirty (30) minutes following their last individual preliminary event.
- It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer.”
Unless otherwise stated in the final sanctioned Meet Information: the following Georgia LSC additions listed below apply to all timed final meets as well as all preliminary/finals meets:
Revision 1.5; 09/12/15
- Swimmers that qualify for any final heats as announced in the meet information will also be subject to these rules.
- In all deck seeded events[i] , a swimmer who has been checked either personally or by a team team coach, has been seeded and then fails to compete in said event, shall be barred from his or her next individual event, except as noted in “Exceptions for failure to compete” above. This rule only applies to timed-final events where the meet management has placed limits on the number of heats to be contested or the number of individual entries to be accepted for a particular deck-seeded event as specifically stated in the meet announcement.
- There is no scratch rule governing relays and there is no penalty regarding relay scratches.
- Qualifiers for all finals heats are those as identified on the originally posted results of the preliminary heats. Any qualifier who has moved up into this group as a result of the posting of corrected preliminary results after original results have been posted shall not be subject to penalty.
- The meet official designated to receive initial intentions not to compete and final intentions shall be announced at the beginning of each session. It is suggested that this official be the Clerk of Course.
- On the final day of “LSC Championship” competitions, any swimmer who has checked in for finals and fails to compete will be assessed a $50 fine. This fine must be paid before the next LSC Championship meet in which the swimmer intends to compete or the swimmer will be barred from competition.
- A “Positive check-in procedure” shall be used for all deck seeded events. A swimmer’s intent to swim a race shall be denoted by the swimmer’s or swimmer’s coach’s initials entered next to the swimmers’ names on the official entry sheet posted at the Clerk of Course. Failure to check in shall be considered to indicate that the swimmer will not compete.
- In cases where changes to the USAS rules cause conflict with the Georgia LSC additions, USAS rules shall take precedence.
Revised: September 12, 2015
[i] Interpretation: The change clarifies the intent of the rule. If there are no limits placed on the number of swimmers in the deck seeded event – then there is no penalty for a no show in that event; given that no swimmer was impacted by the no-show and everyone that wanted to swim got to swim. If a limit is placed on a deck seeded event (e.g. the fastest 30 swimmers), then a no-show could cause the exclusion of the 31st fastest swimmer from competing and would result in a penalty against the now show swimmer.