SCARBOROUGH UNITED WOMEN’S SOCCER CLUB
2010 ANNUAL GENERAL MEETING
SCARBOROUGH SOCCER CENTRE
TUESDAY NOVEMBER 16, 2010 AT 7:30PM
1.0 CALL TO ORDER AT 7:32 PM
1.1 Introduction of Ken Pettigrew – SSA Member
1.2 Introduction of SU Board Members
1.3 Benediction recited by Ken Pettigrew
1.4 Minute of silence in remembrance of Keith Fough – past member of Technical Staff
2.0 REVIEW OF THE 2009 AGM MINUTES
2.1 Minutes of the 2009 Annual General Meeting was available for review at the front desk.
2.2 Motion to accept by Marcy Riddell, seconded by Malynne Maloney. Carried.
2.3 Package provided to all members in attendance included:
2.3.1 Meeting Agenda
2.3.2 2009 AGM Minutes
2.3.3 President’s Report
2.3.4 Executive Structure 2010-2011
2.3.5 Treasurer’s Report
2.3.6 Player Registration History 1999-2010
2.3.7 SU Club Awards
2.3.8 2010 House League Results
2.3.9 Youth Division House League Director’s Report
2.3.10 All-Star/Tournament Director’s Report
2.3.11 Director of Sponsorship/Public Relations/Special Events Report
2.3.12 Report on SU Competitive Teams – Summer 2010
3.0 CHAIRPERSON’S ADDRESS
3.1 The President gave a brief overview of the Club’s state of affairs for the Club’s 28th season.
3.2 Administration: The importance of the volunteers involved in the administration of the Club was acknowledged. This included the Executive Board members, the Directors, Division Co-ordinators, House League Coaches, Rep. Coaches and Managers. Laverne Henry’s contribution to the Club was also applauded. He also acknowledged the contribution of both parents and players and stated that “new talent” is always welcomed. The SU Board structure will undergo some minor changes to engage more people in the administration of the Club and to maintain quality service to the membership.
3.3 Registration: House league membership dropped to approximately 605 outdoor playing members, while there were a reduced number of rep. players – approximately 63. Need to identify and resolve shortfall in registrations.
3.4 House League Division: We continue to have quality soccer at the senior, youth and U10 level. Numbers in the minor division were low, but we were still able to provide members with a youth development program. Successful season for the All-star programme with thanks given to Mark Tayag, and all of the coaches. Thanks also given to Field Day volunteers – Helen Courtney, John Allen, Pat Cullum, Emma Belen, Mark Tayag and all other volunteers especially players from SU Wildfire and the SU Phoenix teams.
3.5 Sponsorship: This continues to remain a challenge – 84% sponsorship of House League teams. Thanks to Tim Horton’s and to the 3 new sponsors along with the other returning sponsors. Appreciation also to those sponsors of the young competitive teams.
3.6 Competitive Division: Rebuilding year for some teams with exodus of ‘star players’ and team management re-organization. This year we saw the departure of the U17 SU Hurricane, and the emergence of the U11 SU Phoenix. Thanks given to all of the rep players and members of the coaching staff, and to the Technical Advisory Committee led by Dino Mastrogiannis and assisted by Greg Dac Bang and Michael Tchoryk.
3.7 Finances: The Club experienced a modest operating surplus. Net worth has improved to $11.2K.
3.8 Recognized Jim Barnes, President of the SSA, in attendance, who then gave a brief address.
4.0 DIRECTORS’ REPORTS
4.1 Each Director presented a review of the 2010 season from the perspective of their portfolio through written reports which were available at the front desk.
4.2 Motion to accept the reports by Pat Cullum and seconded by Maria Tayag; Carried.
5.0 FINANCIAL REPORT
5.1 Introduction of Emma Belen – special thanks for preparing Treasurer/Auditor’s report
5.2 Reports were reviewed.
5.3 Motion to accept by Patricia Hunt, seconded by Susan Fukusaka; Carried.
6.0 PROPOSED AMENDMENT TO THE CONSTITUTION AND BY-LAWS
6.1 Proposed amendment to Article 6: To reflect a change in the number of monthly meetings from
6.2 ‘six per year’ to ‘as required’ and from ‘14 days notice’ to ‘7 days notice’.
6.3 Motion to accept the amendment by Francesco Carriero, seconded by Maria Tayag; Carried.
7.0 AWARDS & RECOGNITION PRESENTATIONS
7.1 Lifetime Achievement Award – No additions
7.2 The Tom Galley Award was given to the following recipients:
7.2.1 U-18 PEEWEE/BANTAM – Adena Lin
7.2.2 U-30 YOUNG WOMEN DIVISION – Yolande DeBarros
7.2.3 Over 30 ELITE DIVISION – Tammy Nopuente
7.3 The Marsha and Tammy Ottey Award was given to the following recipients. Trophies belonging to former players Tammy and Marsha Ottey were also presented by Avis Ottey to the recipients:
7.3.1 U-11 Phoenix – Kennedy Sherwood
7.3.2 U-12 Wildfire – Amaya Bahri-Walker
7.3.3 U-16 Thunder – Daniella Kostovski
7.3.4 U-18 Avalanche – Julia Cicciarella
8.0 ELECTION OF NEW BOARD OF DIRECTORS
8.1 2010/2011 Club Executive
8.1.1 President/Director of Administration – Richard Husbands (completing term)
8.1.2 Vice-President/OSA-SSA Liaison – Patricia Cullum (by acclamation)
8.1.3 Secretary/Director of Communication – Hotline/Website – Ria Bahadursingh (by acclamation)
8.1.4 Treasurer/Auditor/Director of Financial Management – Emma Belen (by acclamation)
8.1.5 Director of Recreational Programme (Senior Division)/Indoor League – Sylvia White (completing term)
8.1.6 Director of Recreational Programme (Junior Divisions) – Holly Doll (completing term)
8.1.7 Director of Recreational Programme (Minor Soccer) – Patricia Hunt (completing term)
8.1.8 Director of Sponsorship/ Special Events – Helen Courtney (by acclamation)
8.1.9 Director of Public Relations / Schools Liaison – Kimberly Cullum (by acclamation)
8.1.10 Director of All Star/Select Programme – Mark Tayag (completing term)
8.1.11 Director of Representative Division – Fil McKaye (by acclamation)
8.2 Ken Pettigrew acted as ajudicator
8.3 2010/2011 Administrators - Appointed
8.3.1 Harrassment & Screening Officer – Grace Gervasi
8.3.2 Head Referee & Chief Scheduler – Leslie Wong
8.3.3 Youth Referee Co-ordinator – Mark Tayag
8.3.4 Hotline Administrator – Janet Gosse
8.3.5 Field Day Administrator / Inventory – John Allen
8.3.6 Website Administrator – Sea Monkey Studios
8.3.7 Technical Advisor/Youth Development Programme – Dino Mastrogiannis
8.3.8 Registrar – Mark Tayag
8.3.9 Discipline Chair – Grace Gervasi
9.0 OTHER BUSINESS
9.1 Possibility of merging with another Club was raised and discussed at length.
9.1.1 This issue was deferred for further discussion at a later stage.
10.0 MOTION TO ADJOURN
10.1 Motion to adjourn the meeting at 8:45 pm by Paul Hutchinson; seconded by Maria Tayag.