RCC Mail Routes
RWC early morning mail run (Redwood Campus in Grants Pass)
Start between 8:10 and 8:15 am (Takes about 15 minutes)
The purpose of this mail run is to pick up critical mail going to TRC and RVC, and Bank Deposits for the Courier
1) M
· Pick up Deposit Money from Sara Wofford
2) L
· Pick up all out-going mail
3) CH-12
· Deliver Instructional Media bags for RWC
· Pick up all out-going items from Instructional Media
(Canvas bags, pkgs, envelopes)
4) Library
· Pick up Deposit Money
5) Rogue Central
· Pick up Deposit Money
· Pick up mail on top of Deposit Money tray
6) Wiseman Center
· pick up all out-going mail
7) Go back to S&R and sort mail, pkgs and bags
Grants Pass
Start between 8:30 and 9:00 am (Takes about 20 minutes)
There are two stops to make as needed
1) Deposit money at US Bank (if there are deposits)
· Go up 7th street to I street
· Left on I street
· Cross over 6th street
· Turn left into bank parking lot
· Park on the left near the deposit box
2) SBDC (if there is something to drop off or pick up)
· Check to make sure you have something at RWC to drop off, if not
· Then call SBDC to check if they have something to pick up
· If there is nothing to drop off or pick up, don't stop by SBDC
TRC (Table Rock Campus in White City)
Time at TRC should be from 9:15 am to 12:30 pm
Be loaded and leave for RVC by 12:30 pm
1) Arrive at TRC
2) Take Deposit Money to the Bookstore to be locked up (SBDC deposit)
3) Unload vehicle
4) Check email and phone messages
5) Sort mail and pkgs you brought with you
6) Prioritizing pkgs (check for emails, verbal notes from Shani or Russ, phone messages)
7) Process and receive in pkgs from RWC
8) Process and receive in pkgs and pallets delivered directly to TRC
9) Do mail run
· Pick up mail from the 2 metal mail drop boxes in hallway outside Facilities room 141
· Pick up USPS mail from the outside cub metal mail drop box
· Deliver pkgs to the second floor
· Go to Rogue Central (RC)
o Sort mail picked up in hallway and outside cub boxes
o Deliver RC mail
o Pickup RC mail
· Deliver pkgs for rooms between RC and TC
· Go to the Testing Center (TC)
o Deliver mail to the TC (for TC, Learning Center and Library)
o Pick up mail for the TC (for TC, Learning Center and Library)
· Deliver pkgs for all rooms between the TC and the Mail Room 149
· Go to the Mail Room 149
o Deliver mail
o Pick up mail and pkgs
· Deliver pkgs at the end of the hall past the Mall Room 149
· Go back to S&R and sort all the mail and pkgs picked up (need to sort for all 3 campuses)
10) Make special large pkg delivers as needed
11) Deposit Money run
· Pick up at Rogue Central
· Pick up at the Testing Center
12) Check email and phone messages for last minute emergency instructions
13) Check for last minute emergency pkgs that arrived from or during the mail run
14) Load up vehicle
15) Get Deposit Money from Bookstore
· Money from SBDC
· Money from TRC RC and TC
· Money from Bookstore
16) Drive to RVC
US Bank in Medford (1242 Court St. 541-776-7717)
Takes about 8 to 20 minutes
· Deposit all non-SBDC monies
(TRC RC, TC and Bookstore)
Go through the drive-thru - ONLY GIVE THEM THE DEPOSIT MONEY,
NOT OUR DEPOSIT BAG
RVC (Riverside Campus in Medford)
Time at RVC should be from 1:00 pm to 3:15 pm
Be loaded and leave for RVC by 3:15 pm
You have to be at RWC by 4:15 pm to put the Deposit Money in the safe
1) Arrive at RVC
2) Take Deposit Money to the Bookstore to be locked up (SBDC deposit)
3) Unload vehicle
4) Check email and phone messages
5) Sort mail and pkgs you brought with you
6) Prioritizing pkgs (check for emails, verbal notes from Shani or Russ, phone messages)
7) Process and receive in pkgs from RWC
8) Process and receive in mail, pkgs and pallets delivered directly to RVC
9) Do mail run
*Borrow a heavy duty hand truck from facilities
*Do G and C bldgs first since G is the most important
*Load the mail tubs on the hand truck in the following order (C, G-2, G-1, G-Basement)
· Go to the basement stairs on G-1 to access G-basement
o Go to the Instructional Media office
§ Deliver and pick up mail, pkgs and Instructional Media bags in the mail trays on the table
· Go to the Learning Center on G-1
o Deliver and pick up mail in the mail tubs on the floor under the employee mail boxes
o Deliver and pick up pkgs on G-1 at each person's office
· Take the elevator to G-2
o Deliver and pick up mail at Rogue Central in the mail tub and mail shelf in the cabinets
o Pick up mail from the Counseling Center in the the mail tub on the counter
o Deliver and pick up pkgs on G-2 at each person's office
· Go to C Bldg
o Deliver and pick up mail in the mail tubs on the table in the Music Dept storeroom
o Deliver and pick up pkgs at each person's office
· Go back to S&R and sort all mail and pkgs picked up
*Do the HEC bldg next since it is the second most important (Higher Education Center)
*Load the mail tubs on the hand truck in the following order (HEC-3, HEC-2, HEC-1 SOU, HEC-1)
· Go to HEC-1
o Deliver and pick up mail in the mail tub and mail shelf in the cabinets in the copy room
o Deliver and pick up pkgs in the faculty/staff offices
o Deliver pkgs to Garrett Mecca room 114
· Go to HEC-1 SOU
o Deliver and pick up mail in the mail tub and mail shelf in the cabinets in the copy room
o Deliver and pick up pkgs in the faculty/staff offices
· Go to HEC-2
o Deliver and pick up mail at the front desk (out-going mail is in the mail tray on the desk counter top
o Deliver and pick up pkgs at the front desk or in the faculty/staff offices
· Go to HEC-3
o Deliver and pick up mail in the back work room in the mail trays on top of the file cabinets
o Deliver pkgs on the cart in the back work room
o Pick up pkgs as needed at each person's office
o Deliver and pick up pkgs to the Science Lab
· Go back to S&R and sort all mail and pkgs picked up
*Do B Bldg, Library and A bldg last
*YOU WILL NEED TO BRING THE LIBRARY ACCESS CARD WITH YOU
*Load the mail tubs on the hand truck in the following order (A, Library, B)
· Go to B Bldg
o Pick up mail from the metal mail drop box in the hallway
o Deliver pkgs to the Helpdesk office
o Deliver and pick up mail and pkgs throughout the bldg at each person's office
· Go to the Library 2nd floor where the RCC Library office is
o Deliver and pick up mail and pkgs
· Go to A Bldg 1st floor
o Deliver pkgs throughout the 1st floor at each person's office
· Go to A Bldg 2nd floor
o Deliver and pick up mail room A-30 in the mail trays on the table (for the Dental and Nursing Depts)
o Deliver pkgs throughout the 2nd floor at each person's office
· Go back to S&R and sort all mail and pkgs picked up
10) Make special large pkg delivers as needed
*BE SURE TO PUT THE LIBRARY ACCESS CARD BACK IN THE DRAWER
11) Deposit Money run
· Deliver SBDC Deposit Money to the Counseling Center on G-2
· Pick up at the Counseling Center on G-2
· Pick up at the Library
12) Check email and phone messages for last minute emergency instructions
13) Check for last minute emergency pkgs that arrived from or during mail run
14) Load up vehicle
15) Get Deposit Money from Bookstore
· Money from TRC RC, TC and Bookstore
· Money from RVC Counseling Center, Library and Bookstore
16) Drive to RWC
17) Take Deposit Money to the safe
18) Unload vehicle
19) Deliver refrigeration/freezer pkgs to E Bldg
20) Sort mail and pkgs you brought from TRC and RVC
RWC (Redwood Campus in Grants Pass)
· The following are optional deliver ONLY locations
· I deliver to these places because it is way to time consuming to communicate multiple times to schedule a pick up at S&R and its takes them up to a month to pick up their mail and pkgs
o A Bldg, Coalition For Kids daycare center
o ECEC Bldg, SOHS
(Early Childhood Education center, Southern Oregon Head Start)
o Cafe
· The RWC mail run is simple - JUST FOLLOW THE BAGS
· Load the mail from the mail tubs into the mail deliver bags in reverse order that you make the deliveries
· As you load each bag, put it in the mail tub - in this way the bags will be in the delivery order
· Load the pkgs into the truck in an organized fashion according the delivery order
Mail run:
· C (Deliver mail and pkgs on foot)
o Curt Somerfeld's office
§ Deliver and pick up mail in the mail trays on top of the file cabinets
§ Deliver all pkgs to Jeanie Wood's desk
o Deliver and pick up all other mail in the wall pockets by the front door
o Deliver and pick up all other pkgs at each person's office
· B (Nursing and Humanities)
o Deliver and pick up all mail in the mail tubs
o Deliver and pick up all Nursing Dept pkgs in the copy room
· Q (Humanities)
o Deliver and pick up all Humanities Dept pkgs behind Arlene Dowell's desk
· A (Coalition For Kids daycare center)
o Deliver all mail and pkgs to the counter
· Facilities office bldg
o Deliver and pick up all mail in wall pockets by front door
o Deliver and pick up most pkgs on the floor in the front room
· Pick up newspapers from the curb-side tubes
· E-Recycle bin
o Drop off old ink and toner cartridges and electronic devices into the metal bins
· The Barn (Facilities)
o Deliver Facilities' custodial supplies
· O (Facilities)
o Deliver some pkgs for Facilities
· S (Automotive)
o Deliver and pick up all mail in the mail tubs in Pete Ridgeway's office
o Deliver and pick up most pkgs (including all student Snap-On pkgs) in Pete's office
o Deliver and pick up some pkgs in the tool room
· U, Gym
o Deliver all mail in the mail tubs in the store room
o Deliver and pick up all pkgs in the office
· E (Science lab)
o Deliver and pick up pkgs ONLY in the supply room
· Drive to and park in front of M bldg
o M - HR/Payroll
§ Deliver and pick up mail in the mail trays on top of the book case
§ Deliver and pick up pkgs at each person's office
o M - B&F
§ Deliver and pick up mail in the mail trays on the back counter
§ Deliver and pick up pkgs at each person's office
· L
o Deliver mail to the mail tub in the hallway
o Pick up mail from the mail box on top of the employee mail box cabinet
o Deliver and pick up pkgs at each person's office
· Drive to and park on south side of CH
o CH
§ CH-14 (IM, Helpdesk, Comp Sci, IT)
· Deliver and pick up all mail in the mail tubs
· Deliver and pick up all pkgs by the conference table
§ CH-15 (Purchasing & Procurement)
· Deliver and pick up all mail in the mail tubs on top of the file cabinets
· Deliver and pick up all pkgs at each person's office
· Drive to and park in the Library loading area
o Library
§ Deliver and pick up all mail in the mail tubs on the table
§ Deliver newspapers in the mail tub on the table
§ Deliver and pick up all pkgs in the area around the table
o Rogue Central
§ Deliver and pick up all mail in the mail tubs in the copy room
§ Deliver and pick up all pkgs at each person's office
o Gallery
§ Deliver and pick up pkgs ONLY up stairs in the Gallery office area
o Wiseman Center
§ Deliver and pick up all mail on the mail shelves in the break room
§ Deliver and pick up all pkgs at each person's office
· Drive to at the Josephine bldgs
o JB1
§ Deliver and pick up all mail on the mail tubs on the floor by the reception desk
§ Deliver and pick up all pkgs at each person's office
o JB2
§ Deliver and pick up all mail in the mail trays on the counter
§ Deliver and pick up all pkgs at each person's office
· Drive to and park in the Rogue Theater parking lot
o H-Pres (President's Office)
§ Deliver all mail in the mail trays on Cindy Harboldt's desk
§ Deliver all pkgs to Cindy Harboldt's desk (unless given other instructions)
§ Pick up pkgs per instructions
o H-FND (Foundation)