JOB DESCRIPTION

1. Job Title: Finance Assistant (1)

2. Grade: Spine point 22 - 25

3. Hours: 20 - 25 hours per week

4. Responsible to: The post holder is responsible to the Financial Services Manager

5. Purpose of the Post: To oversee an effective sales and purchase ledger team and provide support to the Financial Services Manager/Financial Controller as required

6. Main duties:

The post holder will be responsible for the day to day management of the transaction Finance Department, and for delivery of the following:

·  An effective purchase and sales ledger service together with reporting on relevant service KPIs and their performance

·  Accruals and pre-payments reconciliation (inc commitments relating to purchase orders)

·  Assist the Financial Services Manager in the monitoring of college cash balances and future cash requirement forecasting

·  Assist Group Financial Controller/Financial Services Manager with budget holder/customer liaison.

·  Provide support across sales, purchase ledger and cash book as required.

·  On site services support at The Taunton Academy, 45 days per annum 1 day a week term time.

·  Transaction processing in relation to Richard Huish Trust.

·  Assist with the preparation and submission of BACS transmissions, including the provision of petty cash and overseas funds.

·  The development and delivery of the college student on-line services portal (WPM) in conjunction with the Head of IT Services

·  Preparation and input of salaries journal and the reporting thereon.

·  General finance office duties including opening and distribution of incoming post.

7. To take responsibility for your own professional development and participate in the College’s Performance Review and Development Scheme.

8. To take responsibility for safeguarding and promoting the welfare of all students that you come into contact with.

9. To contribute to the promotion of equality and individuality of all users of the college.

10. This job description may be re-negotiated at the request of either the post holder or the VP Finance.

September 2016