Procurement documents JN-B0782
PROCUREMENT DOCUMENTS
PUBLIC TENDER
IN ACCORDANCE WITH THE OPEN PROCEDURE
No.
JN-B0782
Purchase of audio mixing consoles and
audio router
4
Procurement documents JN-B0782
CONTENTS
1. INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER 4
2. INSTRUCTIONS FOR MAKING BIDS 5
2.1. CONTRACTING AUTHORITY OF THE PUBLIC TENDER 5
2.2. LEGAL GROUND 5
2.3. BASIC RULES OF OPERATION 5
3. SUBJECT OF THE PUBLIC PROCUREMENT 6
3.1. GENERAL DESCRIPTION 6
3.2. TECHNICAL REQUIREMENTS AND SPECIFICATIONS 6
3.2.1. LOCATION LJUBLJANA 6
3.2.2. LOCATION KOPER 12
3.2.3. LOCATION MARIBOR 17
3.2.4. LOCATION LENDAVA 21
3.2.5. CONFIGURATION OF THE SYSTEMS (APPLIES TO ALL LOCATIONS) 24
3.2.6. TECHNICAL DOCUMENTATION (APPLIES TO ALL LOCATIONS) 24
3.2.7. TRAINING AND MANUALS (APPLY TO ALL LOCATIONS) 24
3.2.8. OTHER GENERAL REQUIREMENTS (APPLY TO ALL LOCATIONS) 25
4. BID DOCUMENTATION 27
4.1. GENERAL CONDITIONS FOR MAKING BID DOCUMENTATION 27
4.1.1. Clarification to the Procurement Documents 27
4.1.2. Language 27
4.1.3. Marking 27
4.1.4. Contents of a bid 27
4.1.5. Alternative bids and variant bids 28
4.1.6. Only one bid from each Bidder 28
4.1.7. Form of a bid 28
4.1.8. Validity of the bids 28
4.2. DOCUMENTS IN THE BIDS 29
4.2.1. Data on Bidder and bid 29
4.2.2. Contents of the bid documentation 29
4.2.3. Form of an offer that has to contain: 29
4.2.4. Pro-forma invoice 29
4.2.5. Warranty conditions of the Bidder 30
4.2.6. Declaration regarding the spare parts 30
4.2.7. Declaration of the Bidder - all the offered equipment is factory-new 30
4.2.8. Declaration of the Bidder regarding the software upgrades 30
4.2.9. Statement of the Manufacturer or the Principal 30
4.2.10. Sample of the contract 30
4.2.11. Guarantee for the seriousness of the bid 30
4.2.12. Declaration, stating the Bidder shall provide a performance guarantee 30
4.2.13. Statement on the forwarding of data in the disclosure of the Bidder's ownership 31
4.2.14. Technical documentation 31
4.2.15. Form ESPD 31
4.3. VERIFICATION OF CAPABILITY AND CONDITIONS FOR PARTICIPATION 32
4.3.1. Verification of exclusion grounds – Bidders with the registered office in the Republic of Slovenia 32
4.3.2. Verification of conditions for participation – Bidders with the registered office in the Republic of Slovenia 32
4.3.3. Verification of exclusion grounds – Bidders with the registered office outside of the Republic of Slovenia 33
4.3.4. Verification of conditions for participation – Bidders with the registered office outside of the Republic of Slovenia 33
5. CONTRACT AWARD CRITERIA 34
5.1. TWO BIDS WITH EQUAL BEST EVALUATION RESULT 34
6. REVIEW CLAIM 34
6.1. LEGAL BASE AND TERMS FOR SUBMISSION 34
6.2. METHOD OF SUBMITTING THE REVIEW CLAIM 34
7. FORMS 34
DATA ON BIDDER AND BID 35
FORM OFFER – LOCATION LJUBLJANA 36
FORM OFFER – LOCATION KOPER 37
FORM OFFER – LOCATION MARIBOR 38
FORM OFFER – LOCATION LENDAVA 39
PROFORMA INVOICE 40
DECLARATION OF THE BIDDER REGARDING THE SPARE PARTS 41
DECLARATION OF THE BIDDER – ALL THE OFFERED EQUIPMENT IS FACTORY NEW 42
DECLARATION OF THE BIDDER REGARDING THE SOFTWARE UPGRADES 43
STATEMENT OF THE MANUFACTURER 44
STATEMENT OF THE PRINCIPAL 45
SAMPLE CONTRACT 46
GUARANTEE FOR THE SERIOUSNESS OF BID NO...... 58
STATEMENT REGARDING THE PERFORMANCE GUARANTEE 59
STATEMENT ON THE FORWARDING OF DATA IN THE DISCLOSUREOF THE BIDDER'S OWNERSHIP 60
EXPLANATION OF THE PROCUREMENT DOCUMENTS NO. JN-B0782 63
1. INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER
Pursuant to Item a) of the first paragraph of Article 39 of the Public Procurement Act (Official Gazette of the Republic of Slovenia no. 91/2015, hereinafter: the ZJN-3), Radiotelevizija Slovenija, Public Institution, publishes the public tender in accordance with the open procedure for:
the purchase of audio mixing consoles and audio router.
Bids in four copies (one original and three copies) must be sent in sealed envelopes to the address:
“Javni zavod RTV SLOVENIJA, KOLODVORSKA 2,VLOŽIŠČE, 1550 LJUBLJANA, SLOVENIA”, with the postscript: "DO NOT OPEN - FOR TENDER - BID FOR TENDER NO. JN-B0782 – Audio mixing consoles and audio router “. The full address of the Bidder is to be written on the envelope.
The term for acceptance of bids is until 08.00 a.m. on 28th September, 2017. Bids received after that time limit will not be counted and will be returned unopened to the Bidders.
Public opening of bids will be on 28th September, 2017 at 09.00 a.m. on the premises of Javni Zavod RTV Slovenija at Komenskega Street 7 in Ljubljana.
Before the public opening of the bids the present participants of the Bidders have to hand over written authorizations for participation on the public opening.
Ljubljana, 22nd August, 2017 Commercial Department of
RTV Slovenija
2. INSTRUCTIONS FOR MAKING BIDS
2.1. CONTRACTING AUTHORITY OF THE PUBLIC TENDER
Radiotelevizija Slovenija, Javni zavod, Kolodvorska 2, SI - 1550 Ljubljana
VAT No.: SI29865174; Corporate registry No.: 5056497
Bids will be appraised by the General Manager appointed professional commission. The Decision on the award of a Contract will be issued by the Director General of Javni Zavod RTV Slovenija. In the evaluation of the tender the commission will take account of the criteria that are the constituent part of the procurement documents.
The chosen Bidder must enter into a signed Contract within 8 days after receiving the “Decision on the Award of a Contract”. In the case of a Bidder not entering into a signed Contract, the Contracting Authority will validate the guarantee on the seriousness of the bid.
The Contracting Authority reserves the right to vary from the published values and quantities when selecting bids, subject to available financial resources and actual needs.
In case of receiving inadmissible bids, the Contracting Authority shall annul the tender. The Contracting Authority reserves the right not to choose any of the bids (according to Art. 90 of ZJN-3).
2.2. LEGAL GROUND
The Public Procurement of Javni Zavod RTV Slovenija (hereinafter referred to as: Contracting Authority) is carried out in accordance with the valid Public Procurement Act (ZJN-3) and by-laws applicable, Public Integrity and Corruption Prevention Act (ZIntPK-UPB2) and in accordance with the legislation being valid on the field of public finances and on the field that is the subject of this public tender.
2.3. BASIC RULES OF OPERATION
Every Bidder’s attempt to affect the treatment of the Contracting Authority or decision on the selection shall result in rejection of his Tender. The same applies to all attempts related to the work and decision of the Evaluation Committee.
In the period from the publication until the conclusion of the Contract the Bidder shall be not allowed to commence and perform any actions, which might prior determine the selection of a defined bid. In the period from the selection of a Bid until the Contract comes into force the Bidder shall be not allowed to commence any actions, which might cause the Contract to become void and unfulfilled. In case the procedure is stayed the Bidder shall not commence or perform any procedures, which might aggravate the invalidation or objectivity of the Review Commission.
3. SUBJECT OF THE PUBLIC PROCUREMENT
3.1. GENERAL DESCRIPTION
The subject of public procurement (tender) is the purchase of audio mixing consoles and audio router.
RTV Slovenija intends to purchase systems of on air audio mixing consoles for its radio studios situated in Ljubljana, Koper, Maribor and Lendava. Technical specifications and other requirements for the equipment are given for each location separately. In the same way, the Bidder has to prepare technical configuration and price specification including all costs separately for each location.
The bidden equipment must comply with all requirements and specification otherwise of the public tender, otherwise the bid will be rejected from further proceeding of public tender.
3.2. TECHNICAL REQUIREMENTS AND SPECIFICATIONS
3.2.1. LOCATION LJUBLJANA
3.2.1.1. GENERAL DESCRIPTION OF EQUIPMENT ON LOCATION LJUBLJANA
The subject of the public tender on location Ljubljana is the purchase of:
4 audio on air mixing consoles and
1 audio router
Besides the 4 new ones, the router will connect also existing consoles on location in Ljubljana.
The consoles are designated as LJ-2, LJ-4, LJ-12 and LJ-ob.
LJ-2 and LJ-4 will be installed in 2 different studios producing on air services.
LJ-12 will be installed in larger studio intended for round tables and some visual radio production.
LJ-ob will be used for outside broadcasting.
The consoles will be connected to the audio router, designated LJ-MCR and located in master control room.
The equipment must carry the CE mark in order to meet all adequate EU safety standards.
3.2.1.2. DELIVERY SCHEDULE FOR LOCATION LJUBLJANA
The Equipment for location Ljubljana must be delivered at the latest within 6 (six) weeks after the beginning of the Contract validity.
3.2.1.3. TECHNICAL REQUIREMENTS AND SPECIFICATIONS FOR THE CONSOLES
The quoted characteristics should be equal or better than the required ones. They apply to all consoles on location in Ljubljana.
- The build of the consoles must be modular and suitable for decentralized structure. The control surface (faders, switches, displays) must be organized in modules; the same applies to audio engine.
- The control surface modules should be suitable for flush mount into working desk.
- Color touch screen displays located over fader modules show information about different channel strip parameters and enable execution of different functions.
- Color touch screen display located over monitoring/control module shows real time clock, various audio level meters and other information depending on the operating mode of the console.
- Connections between modules should be implemented with Cat 5/6 cables or fibre optic cables for distances over 100 m.
Consoles must share input and output resources with each other:
- They must be part of “logical” network, where all audio resources can be shared between mixing consoles. They must be able to simultaneously share at least 128 x 128 inputs and output signals between LJ-2 and LJ-4, LJ-2 and LJ-12 and so on.
- Communication must be feasible between all talkback units in the network.
- Fader modules on one console must be capable of taking control over another mixing console, for example: program on LJ-2 can be controlled by fader unit on LJ-12 and vice versa.
- The audio engine modules should be noiseless so that there is no need to install them in separate room.
- P&G faders, length 100 mm, motorized
- 40 bit floating point signal processing
- Redundant power supply
- Hot swappable modules
- Possibility to access all parameters of the console with PC
- Individual levels of user rights
- Possibility to save the console configuration to external media (USB, memory card)
- Snapshots
- fS: 48 kHz, 44.1 kHz
- EIN (RS = 200 ohm) <= -124 dBu
- FS analog input level: +15 dBu
- Sample rate converters on all AES3 inputs
- Synchronization: AES11, word clock, internal fs generator in absence of ext. sync
- Synchronization of real time: NTP
- Possibility to upgrade the console to operate in 5.1
- Audio input routing matrix with display of input source name
- Channel functions should include also:
Low cut filter
Mono, stereo, LL, RR, phase invert
4 band parametric EQ
Expander, gate, compressor, limiter, de-esser
PAN/BAL
Channel ON/OFF
PFL
- Red light signalling
- Audio level metering according to EBU R128
- Core must be capable of processing 24 fader channels simultaneously.
- The communication between control room and studios is realized by talkback units.
Studio talkback unit
Talkback unit must have possibility to communicate with all others talkback units on location in Ljubljana. Tabletop version is required.
Specification:
- Configurable touch screen display
- 3 mechanical or touch screen faders
- Cough key
- Loudspeakers mute in case of one of the microphones is active
- Speakers volume rotary button
- Headphones volume rotary button
- Built in loudspeaker
- XLR microphone input or built in microphone
- Headphones output, 6.3 jack
- At least 10 programmable mechanical or touch screen keys for selection of various monitoring sources
- Set of several programmable mechanical or touch screen keys to select talkback destinations including
Talkback to control rooms
Talkback to other studios
Talkback to AUX or clean feeds
Additional requirements for the consoles on location in Ljubljana
/ LJ-2 / LJ-4 / LJ-12 / LJ-ob /Motorized faders (Flush Mount) / 4 x 6 / 4 x 6 / 5 x 4 / 16
Rotary and pushbutton controls over channel faders / - / - / yes / -
Displays over faders and control modules / yes / yes / yes / master display only
Microphone In / 12 / 8 / 12 / 8
Line In / 8 / 8 / 8 / 16
Line Out / 8 / 8 / 8 / 16
AES3 In / 8 / 8 / 8 / 8
AES3 Out / 8 / 8 / 8 / 8
GPIO / 8 In, 8 Out / 8 In, 8 Out / 8 In, 8 Out / 8 In, 8 Out
Dante interface with at least 20 channels / 1 / 1 / 1 / 1
Headphones Out (with individual volume adjustment) / 12 / 8 / 12 / 2
Summing bus / 22 / 22 / 22 / 12
PFL bus / 2 / 2 / 2 / 1
TB module in console with least 10 programmable keys to select talkback destinations / 1 / 1 / 1 / 1
studio TB unit / 2 / 3 / 1 / -
Automix / yes / yes / yes / -
3.2.1.4. TECHNICAL REQUIREMENTS AND SPECIFICATIONS FOR THE MASTER CONTROL ROOM ROUTER
LJ-MCR is an audio router. It should provide connections between the new audio consoles, already existing ones and various audio communication equipment. The operator's console and one set of router modules are located in master control room. The second set of router modules is located on remote location and connected to the first set with fibre optic cables.
The arrangement of the locations is shown on the diagram.
General requirements for the router
- LJ-MCR must be fully integrated with other products specified in this tender. It must create a “logical” network where all audio resources can be shared between mixing consoles. Simultaneously it must be able to share at least 128 x 128 inputs and output signals between LJ-MCR and LJ-2, LJ-MCR and LJ-4 and LJ-MCR and LJ-12.
- Click-less switching (without pops & clicks)