Vendor Agreement
13th Annual German Christmas Market “Weihnachtsmarkt”
Lake Mohawk Country Club, Sparta, NJ
The German Christmas Market Committee, an LMCC Intraclub (Committee) is pleased that you (the vendor) wish to participate at the German Christmas Market Weihnachtsmarkt (Event) this year. This agreement is necessary to be considered during the Committee jury selection process. Once selected, this agreement will confirm your participation; it outlines the rules and regulations for this event.
1 Insurance
a. Vendors are required to supplya Certificate of General Liability insurance in the amount of $1,000,000 Each Occurrence Limit listing LakeMohawk Country Club, 21 The Boardwalk, Sparta, NJ 07871 as certificate holder and additional insured effective from Thursday Dec 4th2014 through to Sunday Dec 7th2014. These dates allow for setup ahead of the annual German Christmas Market and removal. Insurance certificate must be issued in your contract/customer name.
If a certificate is not available from your insurance company please contact us to discuss options.
2 Fees. Vendor will pay the refundable deposit and vendor fee indicated on the Registration Form:
Package A – Boardwalk at $200 per day;
Package B – Deutsches Café at $225 per day;
Package C – Papoose Room at $225 per day;
Package D – Ballroom at $250 per day, and will receive those items outlined therein.
a. Refundable deposit and fee are due in full to the Committee no later than July 1, 2014 to receive the EARLY BIRD SPECIAL (please see description above)
b. Please make all checks payable to the “LMCC Christmas Market Fund”
c. Failure to provide deposit and fee on time in addition to all items on the SUBMISSION CHECKLIST will forfeit your eligibility to participate.
3 Vendor is solely responsible and accountable for compliance with the State of New Jersey Department of Health and State of New Jersey Department of Labor rules and regulations.
4 FOOD VENDORS ONLY: a copy of the New Jersey Board of Health form must be filed with the Sparta Health Department; form is available from the Sparta Health Department and available on this website. Please note there is a $35 fee associated with the Health Department application.
5 Products.
NEW vendors MUST furnish a written, detailed listing and photos of all items and pricing for the Event to the Committee or supply your website link. The menu and prices are subject to the final written approval of Committee. Approval will not be unreasonably withheld.
Existing vendors who wish to bring any new products are also required to obtain committee approval. Please supply a detailed listing of new items with your the registration form.
6 Setup. NO loading/unloading of equipment after 9:00 AM on Saturday and Sunday. Vendor will be fully set up and operational for the Event no later than 10:00 AM on Saturday and Sunday. Set Up instructions will be mailed to successful applicants in October.
7 Electrical set up. Please note that all outside vendors MUST provide their own commercial grade extension cord. Length up to 100 ft. may be necessary.
8 Vendor agrees to provide the following, at Vendor’s sole cost and expense, in connection with the Event:
a. Each Vendor prior to the event will supply a $75 refundable deposit.
b. The maintenance and cleanliness to Vendor’s space during and after the Event is the responsibility of the Vendor.
c. Committee shall inspect the space at the conclusion of the Event for compliance.
d. This deposit will be refunded 100% if Vendor booth is maintained and left in a clean manner.
9 Alcohol. Vendor may not sell alcoholic beverages at the Event.
10 Loss. Neither the Lake Mohawk Country Club nor the Committee can be liable for any losses or theft suffered by the Vendor in connection with the Vendor’s participation in this Event.
11 Cancellation. If the Vendor cancels prior to November 15, 2014 deposit and fees paid may be refunded. If the Vendor cancels on or after November 15, 2014, the Vendor deposit and fee may NOT be refunded. Committee retains, in its sole discretion, the right to suspend any and all operations of Vendor deemed to be unsafe, unlawful or unacceptable for any reason.
12 Takedown. Vendor is required to stay until the close of the event; Saturday no earlier than 9:00 PM and Sunday no earlier than 5:00 PM.
13 Sub letting. The Vendor agrees NOT to sublet any or part thereof of the space that is allocated for the duration of the event. If this is breached, the committee reserves the right to immediately remove the sublet and the committee will decide if the primary Vendor is required to immediately leave. In recognition of this breach of the Vendor agreement neither the refundable deposit nor the event fees will be returned, and due consideration will be given to your application in future years.
14 Failure to comply with points 1 – 11 may result in one and/or all of the following:
a. Termination of involvement in Event, with retention, in full, of Vending Fee and Deposit by Committee, and/or
b. An additional charge, to be determined solely by Committee to the aforementioned fee.
Vendor Agreement
By signing this Vendor Agreement, I agree to participate as a Vendor in the 2014 German Christmas Market and will follow the rules and regulations contained herein. I will submit all materials required before the deadlines outlined above.
Signature: ______Date: ______
Print Your Name: ______Phone: (_____)______
Organization Name: ______
Submission Checklist:
All payments and paperwork (material) MUST be received no later than July 1, 2014 to qualify for the EARLY BIRD SPECIAL- a discount of $25.00 off the price per day.
Please check off all paperwork below before submitting your application. Any missing material will delay our consideration, and your participation will not be confirmed. In addition your deposit will not be returned.
q Insurance Certificate
q Refundable Deposit
q Vendor Fee (paid in-full)
q Signed Vendor Agreement
q Signed & Complete Registration Form
q Signed & Complete Commitment Letter
q Photos or link to website with
photos of products
q Food Vendors Only: Health Department Form (NOTE: provide to Sparta Health department, not to this Committee)
NO RAIN DATE AND NO SNOW DATE
Please return this signed & completed page
with ALL documents listed above.