GODSHILL PARISH COUNCIL
Clerk Gareth Hughes
Westfield House, Shore Road, Ventnor, Isle of Wight PO38 1RF Tel 01983 853232
A MEETING OF GODSHILL PARISH COUNCIL WAS HELD AT THE VILLAGE HALL, GODSHILL AT 7.00 PM ON MONDAY 4TH JULY 2016.
MEMBERS PRESENT: Councillors Banks,Button,Child, Diment, and Thrower.
ALSO IN ATTENDANCE: G Hughes (Clerk), IW Councillor Downer and nine members of the
public..
7.00pm to 7.30pm time allocated for residents of Godshill Parish to speak to the Council on
Parish Council matters.
Yasmin Nigh gave an apology that circumstances have prevented her arranging a fete at Central Mead.
Maintenance of the Facebook page would need to be taken on, as due to commitments it was not possible for her to continue in that role.
Ms Eastgate and Ms Dinsdale spoke in support of retaining the playing field at May Close which had been left by a bequest from a local resident for the use of Children and Young Persons in the parish.. They felt that parking was better than that available at Central Mead and that many local residents would support the main playing field for the village being retained at May Close. Ms Collinson advised that whatever the chosen future location of the proposed playground, it would be decided in full consultation with local residents and at at this stage she was exploring options for future presentation to all concerned. Ms Collinson would be undertaking the associated design and fund raising as a volunteer and local resident.
Ms Beverton, Ms Dinsdale and Ms Eastgate expressed their deep concerns regarding the worsening parking situation in School Crescent and Moorview. Local employees were using the area for parking,
the area was becoming littered with cigarette ends , dumped rubbish and other items. Councillor Downer spoke privately with Ms Beverton and advised the meeting that he would once again take the matter to the appropriate authority at the IW Council.
..
103/16 APOLOGIES FOR ABSENCE
Councillor Dyer
104/16 DECLARATIONS OF INTEREST
None
105/16 CONFIRMATION OF MINUTES OF MEETING HELD 6TH JUNE 2016.
On the proposition of Mrs Banks, seconded by Mr Thrower it was -
RESOLVED: That the minutes be approved.
106/16 MATTERS ARISING
The Clerk had received a quote from a local blacksmith for the repair of the handrail
to the slide at May Close. Mrs Rann suggested a local man who may be able to assist,
Mr Helps also offered his assistance. The Clerk would contact the author of the
playing field inspection report for his opinion on the proposed repairs. It was agreed
to proceed with the repair subject to any health & safety requirements
The Chairman confirmed that the Clerks appraisal had been undertaken and the
outcome would be detailed to all Councillors.
107/16 FINANCE – ACCOUNTS FOR PAYMENT
On the proposition of Mr Diment, seconded by Mrs Button the following cheque
payments were approved –
CHEQUE NO PAYEE AMOUNT
£
0001164 Post Office re HMRC 103.17
0001165 Top Mops – Blockage clearance 114.00
0001166 Southern Water – PC supply 262.90
0001167 Red Setter Services – Audit 120.00
0001168 Southern Electric – Central Mead 31.36
0001169 Southern Electric – Pub Convs 152.32
0001170 E Read – Wages 236.00
0001171 G Hughes – Expenses 48.50
0001172 G Hughes – Backpay 12.33
0001173 Top Mops – Contract June 528.53
108/16 PLANNING APPLICATIONS
The following applications were considered –
TCP/20518/C: 5 Ternal Mead, Godshill. Householder application, proposed
single/two storey side extension.
TCP/04825/X: RSPCA, Bohemia Corner, Merstone Lane, Rookley.
Demolition of cattery block, wildlife barn and sheds. Proposed
reception/office building, storage shed and wildlife barn.
Alterations and conversion of existing office to boarding block
to include extension to form wildlife hospital. Alterations and
extension to include link to buildings B and C to form new
homing centre.
RESOLVED: To make no objection to the applications.
109/16 PLANNING DECISIONS
The following decisions had been circulated -
1.TCP/19016/B: Chestnut Farm, Bagwich Lane, Godshill.
Removal of agricultural tenancy condition. Approved.
2.TCP/32636: Newbarn Farm, Stenbury, Whitwell Road.
Alterations and conversion of farm building to form
annexe. Withdraw
RESOLVED: That the decisions be noted.
110/16 PUBLIC CONVENIENCES
The Clerk reported that the public conveniences contained three Wallgate Units, one
each for the ladies, gents and disabled sections. These had previously been serviced
and maintained by Wallgate under contract with IWC. Ventnor Town Council had
led on forming a new contract that eleven local councils had signed up with and
which was deemed to be cost effective. The cost per unit would be £125 per annum
if the Council wished to be added to the contract with Wallgate and this would
include two services per annum of each unit.
The Clerk had contacted Richard Berry of IW Council to set up a meeting to discuss
the transfer of the freehold of the public conveniences and the adjacent grassed area
to the Parish Council. A response had been received (and circulated) advising that
IW Council will contact the Parish Council in due course regarding the matter.
RESOLVED: That the Council enter the contract agreement with Wallgate as
negotiated by Ventnor Town Council.
111/16 CENTRAL MEAD & WIGHT IN BLOOM
. The weekly gardening sessions had been held but attendance had not been as had
been hoped for with no further volunteers forthcoming. Clearance of brambles etc had
been undertaken but progress was insufficient to consider entry into Wight in Bloom
in the current year.
112/16 BEST KEPT GARDEN COMPETITION
Detail of the newly proposed format, including completion of entry forms, had been
placed on the website, on the facebook site and in the Parish magazine. Mrs Button had
received an enquiry for an application form from a previous winner but there had been
no other enquiries or applications to date. It was felt that there needed to be a minimum
of five applicants for the main categorys in order for the event to proceed
RESOLVED: That if no sufficient interest had been received by Friday 8th July, the
competition would not proceed in the current year.
113/16 PLAYING FIELD DEVELOPMENT
Nikki Collinson attended for this item which was brought forward to the start of the
meeting. She presented a further illustration of a proposed playground area to be sited
at Central Mead on the left hand side of the field on entering from Newport Road. This
proposal had again been costed at approximately £100,000 (inclusive of VAT) and
included for pathways to ease movement on site, in particularly for prams and
wheelchairs.
Ms Collinson explained that grant funding of up to £70,000 could be achievable and
that was a role that she would fulfil, the remaining funding would need to be found by
the Parish Council or other local organisations/ fund raising. Mr Diment asked
questions regarding the cost of any loan that the Parish Council may need to take out,
maintenance arrangements for the facility and whether it would be covered by current
insurances.The Clerk advised that low cost loans were available to Parish Councils via
the Public Works Loan Board (interest on a 15 year fixed interest annuity was currently
1.69%), VAT on costs incurred would be recoverable from HMRC and the Public
Liability Insurance would apply to the playground.It was noted that the proposed
development was still in a formative stage and all associated costs and finance would
become clear before any decision or commitment was taken.
The Chairman thanked Ms Collison for her continued application to the proposed
project.
114/16 NATIONAL PAY AWARD
The Clerk reported on a National Pay Award in respect of Parish & Town Council
Clerks salary scales. The Clerks contract of employment contained payment of salary
on the effected payscales. The annual cost of the pay award to the Council was
approximately £60. On the proposition of Mrs Child, seconded by Mr Diment it was –
RESOLVED: To note the pay award which was effective from from 1st April 2016.
.
115/16 STANDING ORDERS
The Clerk had circulated by e mail details of a template provided by the National
Association of Local Councils (NALC). The document comprised twenty pages and it
was agreed that it would form an Agenda item for the September meeting, giving more
time for the consideration of the detailed content.
116/16 REPORT FROM IW COUNCILLOR
Councillor Downer reported that the hedge at the car park had been cut, but not to his
satisfaction. The overhanging tree at Church Hill had yet to be cut and he wwould
chase up on that matter. Island Roads had accepted responsibility for the damaged
wall near the Post Office and there had been an incident involving a broken
windscreen at Yarborough Close. A further memorial to a soldier was to be placed at
the Memorial Garden, and he had spoken with the Sunshine Club regarding progress
with the introduction of the 20mph speed limit in the High Street.
Councillor Downer would speak with Public Rights of Way as to the condition of path
and crossway near Bridgecourt and also investigate the situation with low flying
aircraft in the area as raised by the Chairman.
.
117/16 QUESTIONS FROM CURRENT MEETING
Mrs Rann asked whether it may be useful to have a sign depicting the location of the
May Close playing field.
Mrs Button advised on the situation at Central Mead where Island Roads were
continuing to empty the dog bin but not the litter bin which was now overflowing. Mrs
Button and the Clerk had both contacted Island Roads but had yet to receive a
satisfactory answer as to what had led to the current situation. The Clerk would again
contact Island Roads who had previously been emptying both bins..
118/16 DATE OF NEXT MEETING
The next meeting of the Council would be held in the Parish Room
on Monday 5th September commencing at 7.30pm.
The meeting concluded at 9.04
CHAIRMAN
5TH SEPTEMBER 2016