Stan Schuyler, D.Sc. How to Take Screen Shots 8/24/2009

and put them in a MS Word Document

Screen Shot Procedure

A “Screen Shot” is an image of your computer screen. You can make an image at any time and place a copy of it into your MS Word document. The procedure below will accomplish this.

  1. Establish the image on the screen you want. If you want just a particular window pane, then make sure that window is selected as the active window.
  2. To Take a Screen shot (check your keyboard, there can be differences)

•  To get the Whole Screen (all windows)

  1. On most keyboards:

Hold the right “Shift key” and press the “Prnt Scrn” key in the upper right line of keys once (usually third from the right).

  1. On Some Keyboards (like laptops):

Hold the “fn” (function) key and press the “prt sc” key on the upper right line of keys (perhaps 2nd or 3rd from the right)

•  To get the just the Active Window Pane

  1. On most keyboards:

Hold the right “Alt” & ” Shift key” simultaneously and press the “Prnt Scrn” key.

  1. On Some Keyboards:

Hold the “Alt” & “fn” (function) keys and press the “prt sc” key.

The result is a copy of the screen or active window pane on the “clipboard”

  1. Activate the word document

–  Do this by left clicking the task bar with the word file you want to put the screen shot into.

–  Put your text cursor where you want the screen shot located (the upper left corner of the image).

  1. Paste: use the “Paste” icon on the tool bar OR hold the “CTRL” key and press the “v” key once.

The image (picture) should appear (may take a few seconds)

  1. Type the “Enter Key” at least once

Example: Screen shot of preparing this document (on the next page):


Screen shot made on a laptop computer using Step 2, second bullet

ß Type the <Enter> key immediately after the paste to put the cursor here, so your next entries (text or screenshots) are placed in an expected location.

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