ISEC INTERIOR SYSTEMS LTD
The Old Chapel, Moss Pit, Acton Gate, Stafford. ST17 9HQ Tele 01785 222226 Fax 01785 222227
Email: www.isec-ltd.co.uk Reg No: 2729219 VAT No: 592 5207
HEALTH & SAFETY POLICY
Date of Issue: March 2014
Review Date: March 2015
1.0 INDEX OF CONTENTS Page
1.0 INDEX OF CONTENTS 2
2.0 DOCUMENT CONTROL 2
a Amendment Record 2
b Approval for Issue 2
3.0 HEALTH AND SAFETY POLICY STATEMENT 3
4.0 POLICY OBJECTIVES 4
5.0 RESPONSIBILITIES OF SENIOR MANAGEMENT 4
6.0 RESPONSIBILITIES OF THE SAFETY CO-ORDINATOR 4
7.0 RESPONSIBILITIES OF LINE MANAGEMENT 5
8.0 RESPONSIBILITIES OF SITE MANAGEMENT 5/6
9.0 RESPONSIBILITIES OF ALL EMPLOYEES 6/7
10.0 RESPONSIBILITIES OF VISITORS AND CONTRACTORS 7
11.0 POLICY AMENDEMENTS AND CONSULATIONS WITH EMPLOYEES 8
12.0 HEALTH AND SAFETY COMMITTEE 8
13.0 COMMUNICATION WITH EMPLOYEES 8
13.1 Employment Vacancies 13.2 Personal Impairment 8
13.3 Briefings & Induction Programmes 13.4 Toolbox Talks 9
13.5 Specific Safety Information for Employees 9
14.0 CO-OPERATION WITH ALL SITE PERSONNEL 9/10
15.0 SAFETY TRAINING 10
16.0 WORK EQUIPMENT 10
17.0 PORTABLE ELECTRICAL EQUIPMENT 10
17.1 Types of Electrical Equipment 17.2 Safety Procedure/Hand Held Tools 11
18.0 ACCIDENT REPORTING AND INVESTIGATING 11/12/13
19.0 HEALTH AND SAFETY ARRANGEMENTS 13
19.1 First Aid 19.2 Welfare Facilities 13/14
19.3 Manual Handling 19.4 Display Screen Equipment 14
19.5 Control of Substances Hazardous to Health 14/15
19.6 Hand Arm Vibration Syndrome 15
20.0 WORK AT HEIGHT 15
20.1 WORK AT HEIGHT EQUIPMENT 15
20.2 Ladders and Stepladders 20.3 Mobile Scaffold Towers 16
20.4 Independent Scaffold Systems 20.5 Mobile Elevating Work Platforms 16
21.0 NOISE AT WORK 16/17
22.0 PREVENTION OF FIRE 17
22.1 Fire Emergency and Evacuation Procedures 17/18
22.2 Fire Marshal and Responsible Person Duties 18
23.0 PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING 18
24.0 RISK MANAGEMENT 18/19/20
25.0 LONE WORKING 20
26.0 SMOKING AT WORK 21
27.0 ALCOHOL, DRUGS AND SOLVENTS 21/22/23/24
28.0 OTHER CONTRACTORS 24
29.0 CONSTRUCTION DESIGN AND MANAGEMENT REGULATIONS 25
30.0 MONITORING, AUDITING AND REVIEW OF SAFETY POLICY 25
31.0 OCCUPATIONAL HEALTH POLICY STATEMENT 26/27
32.0 ENVIRONMENTAL POLICY STATEMENT – PROCEDURE 28/29
33.0 EQUAL OPPORTUNITIES POLICY STATEMENT 30
34.0 FRAUD AND MALPRATICE POLICY 31
35.0 QUALITY ASSURANCE AND CUSTOMER CARE POLICY 32
35.1 Policy Statement 35.2 Operational Procedures 33/34
35.3 General Aims 35.4 Specific Objectives 35/36
36.0 QUALITY POLICY STATEMENT 37
38.0 FAMILY TREE 38
2.0 DOCUMENT CONTROL
a Amendment Record
Issue Date Details of Amendment By
January 2014 Updated January 2014 I.E.
b Approval for Issue January 2014 I.E.
c Review date January 2015 I.E.
This document is approved for issue to all employees and where appropriate third parties.
Signed: Date: 1st January 2014
Ian Emmerson
Managing Director
Issue 10
January 2014 Page 2 of 38 File: Doc: Health & Safety Policy
3.0 HEALTH & SAFETY POLICY STATEMENT
This is the Health and Safety Policy Statement of Isec Interior Systems Limited (hereinafter referred to as `the Company`) as required under Section 2(3) of the Health and Safety at Work etc. Act 1974.
It is the general policy of the Company to ensure the health, safety and welfare at work of employees, contractors, visitors and members of the general public who may be affected by its work activities.
Furthermore the Company will endeavour to comply with its legal duties, responsibilities and obligations under the relevant health and safety legislation, together with any relevant codes of practice and guidance notes issued by the Health and Safety Executive (HSE).
The Company will attempt to achieve these objectives by:-
(1) Providing and maintaining a working environment that is, so far as is reasonably practicable, safe and without risks to health, and complies with all relevant legal requirements.
(2) Providing and maintaining suitable and satisfactory facilities and arrangements for the welfare at work of employees.
(3) Providing and maintaining, so far as is reasonably practicable, premises and other places of work that are safe and without risks to health, including safe means of access and exit.
(4) Ensuring, so far as is reasonably practicable, that plant, machinery, equipment or appliances for the time being on the company premises, or otherwise used by employees, are safe and without risks to health.
(5) Providing such information, instruction, training and supervision as is necessary to ensure, so far as reasonably practicable, the health and safety at work of employees.
(6) Ensuring that the use, handling, storage and transport of articles and substances are, so far as is reasonably practicable, safe and without risks to health.
(7) Consulting with employees on a regular basis regarding matters of health and safety.
(8) Identifying all reasonably foreseeable hazards and assessing the associated risks with a view to eliminating, reducing or controlling them.
(9) Reviewing and up-dating of this policy on a regular basis.
(10) Ensuring that all employees have access to a copy of this policy.
The Company has appointed “Business Safety Systems Ltd” to act as independent Health & Safety Consultants to ensure that health and safety standards are maintained. Furthermore they
will be required to undertake accident investigation with terms of reference and duration being
determined by the Managing Director and offer independent advise on all relevant statutory
provisions to ensure Company operational procedure is amended as required and in accordance
with updated legislation.
The Company has appointed Arksafe Ltd to undertake regular site safety inspections and to make a written report of their findings. They will also be required to monitor on-site safety procedures of all operatives including subcontractors to ensure that the set standards are being achieved.
Signed: Date: 1st January 2014
Ian Emmerson
Managing Director
Issue 10
January 2014 Page 3 of 38
4.0 POLICY OBJECTIVES
The Company's Safety Policy has been designed to achieve the following:-
a. The prevention of personal injury to all persons including the general public who may become adversely affected in anyway by the operations and activities of the Company, to prevent where possible damage to plant, equipment or property and to limit the loss or damage to goods.
b. The observance of the requirements of the Health and Safety at Work Etc. Act, latest edition including its amendments, and all other legislation made in the name of the Act.
c. To ensure that all employers are informed of their legal health, safety and welfare duties and responsibilities and to insist that safe working practices and safe systems of work are adhered to.
d. To ensure that all relevant documentation such as Codes of Practice, Guidance Notes, Risk Assessments, Method Statements, Permits to Work and any other relevant information is provided so that the required safety standards are achieved.
5.0 RESPONSIBILITIES OF SENIOR MANAGEMENT
a. It is the responsibility of the Managing Director to ensure that all employees are made aware of the Company’s commitment to Health, Safety & Welfare and to ensure the Health and Safety Policy is understood and practiced by everyone.
b. The Managing Director shall, at his discretion, be responsible for the appointment of a suitably qualified Safety Coordinator with executive authority to immediately act on all health and safety matters.
c. It is the responsibility of the Managing Director to appoint all other Senior Managers and to ensure that their responsibility for health and safety is clearly detailed in their individual job description.
d. It shall be the responsibilities of all Senior Management to unsure that the appointed Safety Coordinator is formally notified and properly consulted before any corporate decision of the business is taken.
e. It shall be the responsibility of all Senior Managers to implement and actively promote Company’s Health and Safety Policy and thereby ensure that the work force fully understand their duties and responsibilities. Furthermore, these duties shall be clearly defined before employees are allowed to commence any work activity.
f. The Managing Director together with the other Senior Managers shall be responsible for ensuring that adequate financial and other resources are appropriately provided so that the aspirations of the business can be fully satisfied.
g. The Managing Director together with Senior Managers shall ensure that this Health and Safety Policy is appropriately monitored, periodically revised and where necessary make arrangements for any amendment to be conveniently implemented.
h. It is the responsibility of Senior Management to ensure that all health and safety risks are properly assessed, evaluated and recorded, and where necessary to take appropriate action to minimise any risk so that the safety of employees and others is assured.
6.0 RESPONSIBILITY OF SAFETY CO-ORDINATOR
The Safety Coordinator will be responsible to ensure that:
a He is consulted at the planning stage of all projects and proposed changes to the business operations of the Company. This will include all aspects of work such as; contract tendering, work planning, equipment procurement, safety inspection procedures, monitoring and auditing of safe systems and procedures.
b. The implementation of the Health & Safety Policy where he exercise executive responsibility and authority to immediately act on all health, safety and welfare matters.
c. That everyone who may in anyway become adversely affected by Company work activities are immediately and appropriately informed of all developments, amendments, alterations and changes to any previously agreed health and safety practices or procedures.
d. All accident and near miss data is collected so that a statistical accident report can be presented at annual health and safety review meetings. Where an accident requires an investigation it will be the Safety Coordinators responsibility to detail the terms of reference for that accident investigation.
d The Safety Coordinator will actively promote safety co-operation amongst all employees, contractors and third parties in order to avoid misunderstandings so that potential safety hazards can be eliminated at source. This will also require a close working relationship with the appointed independent Health & Safety Consultants.
e. The appointed Safety Co-ordinator is: Ian Emmerson
Date of Appointment: January 2014
Issue 10
January 2014 Page 4 of 38
7.0 RESPONSIBILITIES OF LINE MANAGEMENT.
a. To determine at the planning stage of contracts, so far as possible, safe methods of working, usage of plant and equipment, lighting, known hazards, fire precautions, allocations of responsibilities with subcontractors and other facilities for welfare and sanitation.
b. To ensure that all operatives are appropriately qualified to undertake their work and ensure that they attend a recognised Site Induction programme before being allowed on site. This programme will normally be delivered by either the Site Supervisor or the Principle Contractor appointed representative.
c. To arrange for the Site Supervisor to deliver appropriate Toolbox Talks to ensure that all work operations are fully understood by the workforce so that potential health and safety hazards are identified and appropriate safety precautions are adopted.
d. The Site Manager is required to check all proposed safe systems of work before allowing any work to proceed. Should any safe hazard or difficulty be revealed this must be notified to Site Management before work commences.
e. To ensure that the all work is carried out as stated in the health and safety plan and that all Safety Regulations published under the Health & Safety At Work Etc. Act are complied with by means of providing adequate and appropriate supervision.
It is the responsibility of the Site Manager to develop and implement Health and Safety Plans for construction work as required by the latest edition of the Construction (Design and Management) Regulations.
f. The Site Manager is required to set a good example on site by adopting an appropriate Health and Safety attitude while undertaking work activities and at all times by wearing appropriate protective clothing and equipment.
g To liaise with all representatives of the Principle Contractor and other contractors who may become involved with any project to ensure that the Company’s Health and Safety Policy is being correctly implemented.
h To carry out appropriate Risk and COSHH assessments for materials and processes that are to be used and to record regular safety inspections of tools, plant and equipment. Items found to be faulty or not meeting the required standard must be taken out of services immediately. Particular attention should be given to handheld electrically powered tools that do not have a dated PAT label attached.
i. To ensure that an accident book is completed and that all personal information is immediately sent the Head Office for safekeeping.
j. To generally promote a proactive approach to all health and safety matters, identify the training needs of operatives in their charge and assist with site Audits and Safety Inspections.
8. 0 RESPONSIBILITIES OF SITE MANAGEMENT
The Site Supervisor shall be responsible for all matters concerning Health, Safety and Welfare affecting their site. It must be clearly understood that the ultimate responsibility and accountability for accident prevention lies with the member of staff in charge of the site.
The Site Supervisor is required to act on the Company's Health and Safety Policy and in particular amongst other duties to:-
a. Organise the site so that work is carried out safely, to the required standard with minimum
risk to the employees, equipment and materials. Plan and maintain a tidy site.
b. Be aware of all the requirements of all relevant health and Safety Legislation, Approved Codes of Practice, HSE Guidance Notes and in particular ensure that all legally required registers, records and reports are maintained.
c. Check that persons appointed to operate plant and machinery can demonstrate their competence by providing a copy of a current and valid CSCS card, training certificate and where necessary holder of a current UK Driving Licence to enable them to operate plant and machinery safely.
Issue 10
January 2014 Page 5 of 38