Columbus Affiliate – May 13, 2009 Meeting
1)Next Meeting: Our next meeting will be Wed, June 10, 2009, at 7pm
2)Amy’s Volunteer Work at the James Cancer Center – visits pancreatic cancer & other GI cancer patients. Working with Dr. Bloomston, social worker and Marketing Director to help distribute information about PanCAN. She reported that Dr. Bloomston is working on a plan to study genetic testing, using Johns Hopkins as a model – this is still in the infancy planning stages.
3)Training Calls – Amy and I were on Advocacy call on May 14 and Stephanie was on the Education/Outreach call on May 12, both lead by PanCAN staff.
4)Table at Worthington Farmers’ Market – Merrianne passed out literature at the Sat, April 25thfarmers’ market from 10-1 at the Griswold Center. Thanks Merrianne!!
5)2nd Annual 5K –Sat, Sept 12th!!
i)Sponsorships – need help to research potential area companies need two-three people
ii)Marketing – create list of places to distribute fliers and information. Stephanie signed up to help.Thanks!
iii)Day of event planning
iv)T-shirts and medals – raise a minimum? First 200?
v)Race company – Premier Sports
vi)Web sites – will be created by PanCAN
vii)Volunteers - need to locate volunteers to help at the date of the event – direct walkers down route, process registrants, set up food station. Know of anyone who would like to volunteer? We have a Girl Scout troop and a few people already!
viii)Food and water donations - Plan is to go to grocery stores like Walmart, Kroger, Giant Eagle, Costco, Meijers and GFS to request donation. They give out gift cards to use by organizations to buy products in their stores. We can use it to buy apples, bananas and bottled water, as well as food for the wine tasting. Applications are at the stores’ Customer Service Desks and they usually need at least 6 weeks to process requests. Astrid will prepare info kit (nonprofit letter, letter describing event) for affiliate members to take to their local store. In the past, amounts such as $10, $20, $25 and $50 gift cards
Need volunteers to go to their local stores to apply.
6)Wine tasting – 50 ticket event
a)Date: July 23 or August 6th
b)Ticket prices – ahead of time they will be $25 and may be $30 day of event if there are extra
c)Silent Auction
Themed baskets – choose 8 basket themes. If you have any items that would fit with the theme of any of these baskets, please let Astrid know!
- Tea set (Maggie) –Maggie has new tea set to donate and will talk to friend at Starbucks. Add coffee or tea themed items.
- Beauty basket (Cheryl) – items already collected include donated certificate for a haircut, some hair products – could use other “beauty” items such as for a manicure, massage, etc
- Garden themed (Amy) – She has some items from a gift basket she won, other ideas include gloves, seeds, certificate to garden store, knee pad
- Pet basket (Cheryl)- Cheryl's hair salon sold her dog products (discounted) for a "pet" basket that also includes two little chew sticks and a ball. Other ideas include pet store certificate, products, etc.
- Buckeye Basket (Stephanie) - knows people who one Buckeye stores
- Wine - see if Winery will donate a couple of bottles, get bottle opener, glasses, Merrianne has brand new wine glass charms
- Ice Cream(Merrianne) -- Get Graeters, DQ, Jeni's, Cold Stone Creamery certificates, maybe ice cream scoop. Perhaps use cones to stuff certificates.
- Summer Fun/BBQ/Guys - garden tools, or BBQ...
- Baby Basket (Diane) - Amy has neutral baby bag, Beatrix Potter cup/bowl. Possible items include bib, rattles, board books
d)50/50 raffle – decided to not hold this due to logistics and delay of getting money to people
e)Marketing – PanCAN and winery’s web sites, email blasts
f)Web site - will sell tickets online. PanCAN to set up web site.
g)Food – store gift cards, food prep, delivery need help getting gift cards (see above on Food & water donations)
h)Entertainment – seeking small group to play.
i)Inside/outside – winery has two very nice rooms for people to mingle as well as a beautiful back patio with several tables overlooking their grassy backyard.
7)Worthington Community Garage Sale
a)Date: Sat, July 18th
b)Marketing – on our affiliate web site and in email blast. volunteers needed to print out flier to place in their work break rooms, churches and any bulletin board in your local coffee shop or store. Poster waiting for final approval and will be emailed to everyone.
c)Collecting Donations - please ask friends, family, co-workers for items. We can’t collect large furniture or clothes due to space. We will have donation form to pass out to those who would like one for their records.
d)Set-up, sales, tear down –Need help all day for helping sell items in booth, set up (starting at 7am) and tear down (starting around 3:#0 or 4pm). Any leftovers to be delivered to Marine Corps Family Support Group on Lazelle for their garage sale and/or Volunteers of America
e)Water -- need help getting gift cards (see above on Food & water donations)
f)T-shirts – wear last year’s PurpleStride 5K t-shirt. If you work that day and don’t’ have one, let Astrid know – we have leftover t-shirts in a limited selection of sizes.
g)Tables and plastic bags – need tables to set items on at sale and bags for booth customers.
h)Baked goods – my sell small # of baked goods along with water bottles
8)Education Outreach & Advocacy roles – please welcome Stephanie Collins as our new Education Outreach coordinator!!! Amy Crim Macko remains our Advocacy Coordinator after the tremendous strides she has made in this role.
We now have all of our roles filled. Thank you everyone!!
9)Upcoming events in our region include:
i)Cleveland, OH Affiliate - PurpleStride Cleveland 2009 (June 27, 2009)
ii)Columbus, OH Affiliate – Wine Tasting July 23rd or August 6th, 2009
iii)Columbus, OH Affiliate – Worthington Garage Sale July 18th, 2009
iv)Columbus, OH Affiliate – Purple Stride Central Ohio Sept 12, 2009
PanCAN Columbus Affiliate May 2009