CumberwellPark Captains/Business Handover Meeting Notes

Tuesday 20th October 2009

Attended by:Wendy Davis (WD)

Dave Willmott (DW)

Martin Lang (ML)

Steve Cooper (SC)

Patsy Lewis (PL)

Ian Collier (IC)

George Nelson (GN)

Ali James (AJ)

Chris Wittcomb (CW)

Dan Keal (DK)

Chris Kidd (CK)

1. Apologies/Introductions

  • Apologies received from Junior Organiser Martin Cooper

2. Review Notes/Outstanding Actions from Last Meeting

  • ML raised the issue about management representation at club committee meetings and appreciated the presence of Ali J and Charlie J and some increased input from the management.
  • He also commented that it was good to see Chris and Adrian at some of the events/prize presentations and thinks the club will benefit if this continues.

AJ will continue to pursue this requestAJ

  • The John James Trophy was extremely successful and enjoyed by all who played.

2. 2009/2010 Club Fixtures

  • AJ produced a first draft of the collated club fixtures to discuss and made the sections aware that some alterations may have to be made to avoid clashes with fixtures and already pre-booked business on the course and in the clubhouse.
  • ML/SC raised a number is queries on fixtures and changes of date
  • The St. Andrews day foursomes will run in November as just an internal club event as the tournament is no longer running.
  • The Deerest Trophy to be moved to Saturday 13th February from Sunday 14th February to encourage more entries.
  • Surry Cup – provisionally in for 12th June but to be moved to 22nd May to avoid major competitions 2 weeks in a row. This event will hopefully incorporate a BBQ during the day. The event will be open to all club members.
  • The committee to speak to the proshop with regards to changing Pro’s Day event so entries to this event and Captains weekend are not affected – due to the fact that both events are slightly more expensive than normal club competitions.
  • Request to change the Captains v B.U.G.S match to 28th August
  • Scratch KO to be played over 1 weekend on 16th/17th October 2010.

AJ

  • PL informed AJ that a few more ladies friendlies would be added to the calendar by Pat Traves AJ
  • AJ/CW also communicated that the club’s ‘festival’ week would be going ahead again – commencing Monday 3rd May 2010. Events during the week will run similar to last year.
  • AJ explained that the procedure for signing in for club matches will change next year for those who do not pay a green fee – the office will require a team sheet from the ladies and seniors they can process the names. Those who pay a green fee will still do so at reception. This will help the club to keep a more accurate record of rounds played.
  • AJ also reminded the seniors and ladies that any unused tee times need to be released back to the club at the earliest convenience. DW raised the issue that the seniors do not use all there tee times so in future only up to 9am needs to be booked.
  • SC raised the issue of ‘block’ bookings for pairs events – to be discussed further as to whether more than 1 ‘block’ can be booked to encourage more entries AJ/SC
  • GN requested a change of date for the seniors open as there is some conflict with the seniors ‘festival invitation’ – they would ideally like to move to July. AJ will look into dates. The event will be run together by the club and the seniors section. AJ

Dealt with and seniors have been offered 8th and 15th July 2010.

4. Catering Arrangements & Menu’s for 2009/2010 (DK & CK joined the meeting)

  • Copies of suggested menu’s for the ladies matches were passed to PL. These were agreed and PL will liaise with DK if there are any queries.
  • DW + IC explained that they had communicated with a number of clubs with regards to catering and it was agreed that they would stick to same arrangements as at present with 2 course dinner @ £11 plus wine. Menus to be agreed in the week before matches. CK/DK

5. Business/Captains Handover Issues

  • CW communicated that AJ would be handling all club fixtures and events from now on and he will also be chairing future quarterly meetings.
  • CW explained that the club would again be producing an Autumn Newsletter – new captains are requested to put a short welcome note in the newsletter directing members to the website for more detailed information.
  • The committee are going to look into finding a suitable candidate to take on the management of a junior section on the website. Captains
  • CW also explained that the club continue to try and direct more traffic to the website and encouraged the various sections to keep up to date information on the site.
  • CW also stated that the club Rules and Conditions will be added to the site asap. CW
  • SC inquired about email databases – ML has a list of members who are emailed with reminders of club competitions and events. AJ informed the meeting that there is a plan in place to be a member database and update them with regular news bulletins on competitions and events whilst also directing them to the website. AJ

Co-ordination of communications needs to take place AJ/SC

6. A.O.B

  • DW wants to continue the seniors ‘upstairs lunches’ on first Tuesday of every month – DK would like a better idea of numbers for food preparation. It was agreed that seniors would be asked when they register if they wanted lunch upstairs. IC
  • PL asked if there was the possibility of smaller baguettes sizes in the spikes bar for ladies mornings – DK agreed to offer a hot and cold ½ baguette similar to what is done on Tuesdays for the seniors. DK
  • DW & ML raised the issue of senior representation at presentation night. ML wants to see some of the ‘major’ senior trophies presented on the evening.
  • ML & DW to liaise and sort out invites.
  • DW took the opportunity the thank Chris Whittcomb for all her efforts over the past year with regards to fixtures and events.

NB. NEXT MEETING – TUESDAY 26TH JANUARY 2010