Motion Book for
Zonta Club of Brampton/Caledon
From October 2001
To
Motions Considered By Zonta Club of Brampton/Caledon
October 9th, 2001
“That we proceed on our own to hold the Women of Achievement.”
By K. Douglass 2nd E. McDermidCARRIED
“That the Zonta Club of Brampton/Caledon in conjunction
with other Zonta Clubs in our area proceed with the golf tournament
in aid of Women’s Oncology.”
Moved - B. Fendley-Taylor 2ndE. McDermidCARRIED
“ That the $2000.00 from the Bell Classic Golf Tournament
Be given to the Wm Osler Hospital-Brampton Campus for X-ray files.”
Moved B. Fendley-Taylor 2nd K. FosterCARRIED
“That we give the balance of the t-shirts to the Z-Club Committee for them to distribute to the Z Clubs within our Club.”
Moved by R. Martin 2nd by Shirley Ellison CARRIED
May 14, 2002
“that the Zonta Club of Brampton/Caledon donate $500 from the 2002 Service Budget Contingency Fund to the Beatty Fleming Concert Band”
Moved by: C. Elliott 2nd R. Martin CARRIED
“That the Zonta Club of Brampton/Caledon increase the donation to the Peel Literacy Guild from $500 to $1,400 PLUS any additional funds earned through Bingo that are not allocated in the revised Service Budget”
Moved by C. Elliott 2nd L. Amaral CARRIED
“ That the Zonta Club of Brampton/Caledonjoin with the ZontaClub of Mississauga in an ongoing joint project to provide the lead sponsorship for the semi-annual Big Brothers/Sisters of Peel Professional Woman’s Luncheon series”
Moved by C. Elliott 2nd B. Fendley/TaylorCARRIED
“That the proceeds of the annual Theatre Night be designated to fund the sponsorship of the Big Brothers/Big Sisters of Peel Professional Woman’s Luncheon series”
Moved by C. Elliott 2nd B. Douglas CARRIED
September 2002
“That we no longer support the Girls’ hockey team.”
Moved: R.Martin 2nd: E. Leblanc CARRIED
“The Club continues to support Project Achieve for 2002 – 2003”
Moved: J. Bannerman2nd: S. EllisonCARRIED
“That any excess of Actual over Budget to be carried forward to a future Service Project’.Moved by Cheryle Elliott 2nd by Barbara Fendley-Taylor CARRIED
May 13,2003
‘the Service Committee recommends that $500.00 be donated to the Peel Literacy Guild.’
Moved by Cheryle Elliott 2nd A. JayatillekeCARRIED
September 9, 2003
“the Zonta Club of Brampton/Caledon sponsor one luncheon for the year 2004, for $2,500.00. The Spring Luncheon funds to come from Theatre 2004.
Moved by Lori Robinson2nd. K. FosterCARRIED
October 14, 2003
“That we continue with Sunday Bingos, as per the list and will revisit the situation at the April 2004 business meeting
Moved by Marion Reeves 2nd H. Stewart CARRIED
May 11, 2004
“That due to a lack of members, we cancel the Bingo on May 23, 2004”
Moved by Elizabeth Bindon 2nd: J. WrightCARRIED
“That the Zonta Club of Brampton/ Caledoncontinues to run bingo for another six months”.
Moved by Elizabeth Bindon 2nd. A. Douglass DEFEATED
“That the $1,629.00 from Theatre night be allocated for the BBBS luncheon next year”
.NO MOVER LISTED IN MINUTES2nd: S. LeTendreCARRIED
“That the members be authorized to purchase a display board at a cost of no more than$550.00”.Moved by Joyce Wright 2nd: C. Elliott CARRIED
October 12, 2004
Moved that the $4520 remaining in the Bingo account be used to fund the Family Court Worker. This is the final payment from the Bingo funds of 2003/2004.
Moved: B. Fendley TaylorSecond: K. Armitage-Peddle CARRIED
November 2004
“That $1,000 of the balance of $1,850 remaining in the bingo funds allocated to Women’s Health be added to the Golf Funds of $5,000 to be given to the William Osler Hospital Foundation to purchase Breast Clinic equipment and that balance of $850 be allocated toward the service commitment of $5,000 from the budget of 2004-2005.”
Moved: B. Fendley TaylorSecond: K. DouglassCARRIED
April 2005
“That all expenditures exceeding $100 for events, including deposits, will require a written contract with the vendor that has been approved by the Board prior to any disbursement or reimbursement of the expense. The contract will need to set out clearly the terms and conditions relating to prices, taxes, cancellation charges and deposits.
Moved: W. WoodillSecond: J. Bannerman CARRIED
“That, as every year goals are set by the Club and certain financial targets have to be met and accordingly events are scheduled to achieve these targets, if a situation arises where a committee is unable to hold an event at the time arranged, they need to communicate this to the Board prior to rescheduling, so that an alternate solution can be sought and the Club is able to fulfil it’s financial commitments for the fiscal year.” DEFEATED
Moved: A. JayatillekeSecond: B. Fendley Taylor
“That we hold this event (Persons Breakfast) in October, 2005 and that the Club fully supports this event.” CARRIED
Moved: K. DouglassSecond: K. Armitage-Peddle
“That we support the Jane M. Klausman Award and the first award be given in the fiscal year 2005/2006.” TABLED to May meeting in order to give the members the opportunity to review the fund from information on the Zonta website
Moved: B. Fendley TaylorSecond: K. Douglass
May 2005
“That the proposed fundraising strategy including the 6 proposed events of Euchre night; One time Bingo; Wine Tour; Teacup sale; Identity bracelets; Advertising on the web site; be adopted as Fundraising Projects for the remainder of the 2004/2005 year to meet our commitment targets internally within the club and at the local and international levels. CARRIED
Moved: M. ReevesSecond: B. Fendley Taylor
“That should a committee decide to cancel or postpone an event that has been set as a fundraiser for the club, that committee must first consult with the board prior to cancellation of it and/or making any alternate plans. This will give the board an opportunity to review the club’s finances to ensure that there are adequate funs to meet our financial commitment s for the fiscal year and if not look for alternative fundraising solutions so that we won’t be caught short. CARRIED
Moved: E. BlahitkaSecond: A. Jayatilleke
“That any donations toward this award will be presented at the ceremonies at SheridanCollege on May 26th at no cost to the club. CARRIED
Moved: J. BannermanSecond: J. McPhee
‘That the donations received by the Zonta Club of Brampton/Caledon to the Jane M. Klausman Award be presented to the recipient at the Ceremony at SheridanCollege on May 26, 2005.
Moved: J. BannermanSecond: J. McPheeDEFEATED
“That the Jane M. Klausmen Business Award for SheridanCollege will be considered in the budget for 2005/2006.” CARRIED
Moved: J. BannermanSecond: M. Reeves
“That the Zonta Club of Brampton/Caledon supports the acceptance of the Jane M. Klausman Business Award applications from SheridanCollege for the first time in June, 2005.
Moved: J. BannermanSecond: B. Fendley TaylorCARRIED
“That the Zonta Club of Brampton/Caledon support the purchase of 500 mouse pads with the Zonta logo, Yellow rose & website address.” CARRIED
Moved: E. McDermidSecond: B. Fendley Taylor
Tuesday, May 9, 2006
“That the Salvation Army Family Life Resource Centre be given a donation of $300.00 by the Brampton-Caledon Zonta Club, with Thanks for the June Social”
Moved by the BoardCARRIED
January 9, 2007
That we devote a meeting to Anti Trafficking instead of a regular business meeting to share anti violence presentation with other groups.
Moved by Kathleen Douglass2nd Jessie Bannerman CARRIED
March 13, 2007
“That the Zonta Club of Brampton/Caledon pay the registration fee of the Spring Workshop in Cambridge for First Timer Doreen Thompson.”
Moved by Joyce Wright, 2nd Shirley EllisonCARRIED
”That the Zonta Club of Brampton/Caledon participate in the Brampton Flower City Parade in June , 2007”
Moved by Jessie Bannerman, 2nd Amala Jayatilleke CARRIED
April 10, 2007
“That 20 luminaries ( in memory of Barb Fendley ) be purchased for The Relay for Life.” Moved by Jessie Bannerman 2nd Shirley Ellison CARRIED
April 2008
Move by Amala Jayatilleke 2nd by Elizabeth
“That a contribution of the registration fee for Convention attendee be covered by the Zonta Club of Brampton/Caledon.” CARRIED
Moved by Jessie Bannerman and Seconded by Diane Michaud
“That $ 25.00 of each ticket sold will go to the Family Life Resource Centre (Brampton) and Transition Place in Orangeville to be equally shared.” CARRIED
May 2008
“That Marion Reeves be the alternate delegate.”
Moved by Kathleen Douglass and seconded by Amala Jayatilleke
“That $500 goes to the delegate for registration $250 to the delegate for expenses $150 in reserve and the balance $76 for general expenses
Moved by Elayne McDermid and seconded by Willa WoodillCARRIED
June 2008
“That President Joyce Wright use her discretion when voting on the proposed changes to the bylaws at Zonta International Convention in Rotterdam 2008.”
Moved by Joyce Wright 2nd by ?CARRIED
September 9, 2008
"That The Zonta Club of Brampton/Caledon pay the additional voluntary dues of $15.00 per member in the 2007-08 for the 2008-09 year. This will bring the membership dues for 2008-09 to $196.50. New members for 2008-09 will pay $196.60. The dues for 2009-10 will be 4200.00 for all members."
Moved by the Board CARRIED
November 11, 2008
Moved by Elayne McDermid Seconded by Kathleen Douglass
“That The Zonta Club of Brampton-Caledon will purchase 250 purse
hangers at $3.62 + tax and shipping. Sell for $10.00.” CARRIED
January 13, 2009
The Zonta Club of Brampton/Caledon will celebrate our 35th anniversary and the 90th anniversary of Zonta International at our November business meeting. Other Zonta Clubs will be invited to celebrate with us.
Motion by Elayne McDermid Seconded by Ruth Ballantyne. CARRIED
“That the Zonta Club of Brampton/Caledon send a single rose to the Mayor's office and a card that states that a donation of $25.00 has been made to the Salvation Army in memory of her mother.
Motion by Joanne Thicke Seconded by Shirley Hall CARRIED
March 10, 2009
Moved by the BoardCARRIED
“That the Benevolent Policy for the Zonta Club of Brampton/Caledon be:
A) Cards - Get well cards be sent to members and their immediate families.
-Sympathy Cards to be sent to members or past members’ family on their passing. Sympathy cards to be sent to members or past members on the passing of an immediate family member.
B)Flowers - A single yellow roseto be sent on behalf of the Club to active members and honorary members when they are ill or in the hospital, suffer the loss of a family member, parent, brother or sister or other family member in their care or residing in the member’s home.
A dozen yellow roses to be sent on behalf of the Club to an active member, charter member, past president or honorary member’s funeral, or the funeral of a spouse/partner or child.”
Moved by the Board
“The nominating committee will prepare a strategic plan to include a mandate for each Club Position.” CARRIED
Moved by the Board
“That the Zonta Club of Brampton/Caledon hold the Women of Achievement Awards in November 2009” Moved by the Women of Achievement Committee CARRIED
Moved by the Board
“That the Finance Committee add the cost of the Brampton Board of Trade membership for the 2009-2010 fiscal year.” CARRIED
Moved by Ellen Blahitka Seconded by Doreen Thompson
“That the Club pay the registration fee for 1 new member attending the workshop.”
CARRIED
Moved by Jessie Bannerman 2nd by Ruth Ballantyne
“The proceeds of the purse hangers go to the 2010 Convention Fund.” CARRIED
April 14, 2009
Moved by the Board
“That Zonta Club of Brampton/Caledon’s contribution to Zonta International Foundation for the year 2009/10 remains the same as 2008/09.” CARRIED
Moved by Jessie Bannerman; seconded by Amala Jayatilleke
‘That the Zonta Club of Brampton/Caledon pay the membership fees of our honorary members Mayor Susan Fennell of Brampton and Mayor Marolyn Morrison of Caledon, for the year 2009 to 2010.” CARRIED
Moved by Board
“That all funds raised through the sale of bracelets be added to the 2010 convention fund.” CARRIED
Moved by the Board
“That Sue Gatsby becomes a member of the Zonta Club of Brampton/Caledon.”
CARRIED
Moved by Elayne McDermid , seconded by Ellen Blahitka
“That the Zonta Club of Brampton/Caledon supports the nomination of Gov. Kathleen Douglass as Director for Zonta International and direct this nomination to District 4 Nomination Committee.” CARRIED
May 12, 2009
Agenda approved Kathleen Douglass Elizabeth Bindon
Approval of Minutes – April '09 Minutes approved. Shirley Hall, Doreen Thompson
Moved by the Board
“That the Zonta Club of Brampton/Caledon uses the accrued reserves to support the William Osler Hospital Foundation as part of our pledged commitment.” CARRIED
Moved by the Board
“That the Nominating Committee’s Strategic Plan be approved.” CARRIED
June 9, 2009
Motion
Moved by Lori Robinson, seconded by Kathleen Douglass
“That theZonta Club of Brampton/Caledon approves agenda with additions.” CARRIED
Motion
Moved by Jessie Bannerman, Seconded byWilla Woodill
“That the Zonta Club of Brampton/Caledon approve the minutes of the meeting held May 12, 2009 as corrected and circulated.” CARRIED
Motion
Moved by the Board
"That at year end the net income in the General A/C be transferred to an operating fund for future year.” CARRIED
Motion
Moved by Kathleen Douglass, Seconded by Shirley Ellison
“That the profits from the June 7, 2009 Wine Tour be used to honour our Zonta International commitments.” CARRIED
Motion
Moved by Amala Jayatilleke, seconded by Jessie Bannerman
“That the funds donated by Cheryle Elliott be deposited into our Zonta account at WilliamOslerHealthCenter.” CARRIED
Motion
Moved by Women of Achievement Committee
"That $25 per ticket sold will be distributed equally to Wellsprings Chinguacousy Brampton and to Hospice Caledon (Bethel House) Caledon.The rest of the proceeds will be distributed as per the service committee's budget.” CARRIED
September 8, 2009
Approval of Agenda –
Motion
Moved by Kathleen Douglass, seconded by Jessie Bannerman
“That theZonta Club of Brampton/Caledon approves agenda with additions.” CARRIED
Approval of Minutes from June 2009 –
Motion
Moved by Elizabeth Bindon Seconded byShirley Hall
“That the Zonta Club of Brampton/Caledon approve the minutes of the meeting held June 9, 2009 as circulated.” CARRIED
October 13, 2009
Approval of Agenda –
Motion
Moved by Shirley Hall Seconded by Amala Jayatilleke
“That theZonta Club of Brampton/Caledon approves agenda with additions.” CARRIED
Approval of Minutes from September 2009 –
Motion
Moved by Kathleen Douglass Seconded byKathleen Armitage
“That the Zonta Club of Brampton/Caledon approve the corrected minutes of the meeting held September 8, 2009 as circulated.” CARRIED
Membership
Motion: Moved the Board of Directors
“That the Zonta Club of Brampton/Caledon accepts April Patterson as a member.”
CARRIED
Fellowship
Motion: Moved by the Board of Directors
“That the Zonta Club of Brampton/Caledon replace the lost banners for $150.”
CARRIED
November 10, 2009
Motion: Moved by Jessie Bannerman, seconded by Shirley Ellison
“That the funds from the proposed budget for WHIPP ($50) be moved to the Jane Klausman Award ($75).”
CARRIED
Motion:Moved by the Board
“That the proposed budget for The Zonta Club of Brampton/Caledon 2009 – 2010 be approved.”
CARRIED
Motion: Moved by the Board
“That the proposed fundraising strategy ,be adopted as the Fundraising Projects fort the 2009 – 2010 year to meet our commitments targets, internally within the Club and at the local and international levels.”
CARRIED
Motion: Moved by Jessie Bannerman, seconded by Shirley Ellison
“That the funds from the proposed budget for WHIPP ($50) be moved to the Jane Klausman Award ($75).”
CARRIED
Motion:Moved by the Board
“That the proposed budget for The Zonta Club of Brampton/Caledon 2009 – 2010 be approved.”
CARRIED
Motion:
Moved by Kathleen Douglass, Seconded by Ellen Blahitka that
“The minutes of the November 2009 meeting be approved as amended”
CARRIED
January 12, 2010
Motion: Moved by the Board
“That the proposed fundraising strategy ,be adopted as the Fundraising Projects fort the 2009 – 2010 year to meet our commitments targets, internally within the Club and at the local and international levels.”
CARRIED
Moved by Shirley Hall, Seconded by Marion Reeves
“That the club support Women of Achievement for 2010”
CARRIED
Motion:
Moved by Elizabeth Bindon, Seconded by Shirley Hall
“That due to revamping of the downtown core in Brampton the Brampton Downtown Development Corporation suggested we cancel Paint the Town Yellow event this year. To keep our profile in the Brampton community, the club will present a Proclamation request to City of Brampton Council to declare March 8th International Women’s Day” CARRIED
MOTION
Moved by Amala Jayatilleke, Second by Shirley Ellison
“That the club support a Euchre provided the location can be obtained at no charge.”
CARRIED
February 9, 2010
Approval of Agenda
Motion: Moved by Shirley Ellison Seconded by April Patterson
“That the agenda be approved as amended.”CARRIED
Approval of Minutes
Motion:
Moved by Kathleen Douglass Seconded by Shirley Hall
“That the minutes of the January 12, 2010business meeting be approved as circulated.” CARRIED
Motion:
Moved by Amala Jayatilleke Seconded by Joyce Wright
“That the difference of approximately Cdn $132 between the Cdn $541 raised from the wine tour designated for Zonta International’s Service funds and the US$375 approved by the Club for the following be sent to District 4 for the Amelia Earhart Fellowship Fund.” CARRIED
Membership:
Moved by the Board
“That Chau Ghent be approved as a member in the Zonta Club of Brampton/Caledon.” CARRIED
March 9, 2010
Approval of Amended Agenda
Motion: Moved by Willa Woodill Seconded by Shirley Ellison
“That the agenda be approved as amended.”CARRIED
Approval of Minutes
Moved by Shirley Ellison Seconded by Kathleen Douglass and Haydee Kocchiu
“That the minutes of the Feb 9th, 2010 business meeting be approved as circulated.” CARRIED
Motions- moved by the Board at our last board meeting.
That $500 from the WOA Funds be used for the Barb Fendley
- Award to the CAS.CARRIED
That $200 not awarded to Project Achieve and the US $50 designated to the Endowment Fund as part of International Service, go towards the seed money for the birthing kits since it is no longer on the list of funds that ZI provides for contributions. CARRIED
That the $30 spent by Joyce to spruce up the Zonta Banner becharged to the convention/Conference Fund. CARRIED
That 33 purse hangers be made available for Governor Kathleen Douglass to gift at Convention. CARRIED
That $1400 from the Convention/Conference fund be utilized in the following manner: $800 to be awarded to the delegate towards her convention costs $400 to be awarded to the alternate delegate towards her convention costs. $200 to be used for incidental expenses incurred at the convention. CARRIED