PROFESSIONAL PRACTICE EXAMINATION : 7 OCTOBER 2015

PAPER 1: This is closed book paper.

Answer all questions

Total marks for this paper -100 marks

Time allowed for Paper 1 -3 hours

Pass mark for the examination-55% in either papers with an average of 60% for the two papers combined.

a)Please ensure that each exam book that you use displays your correct EXAMINATION NUMBER for identification purposes.

b)No cell phones, programmable calculators, laptops and/or other electronic equipment will be permitted in the examination room.

c)This is a closed book paper. No reference material will be allowed.

Question 130 marks√

1.1 In what particular respects do the principal functions of the South African Council for the Architectural Profession (SACAP) differ from those of the voluntary organisation being the South African Institute of Architects (SAIA) or the South African Institute of Architectural Technologists (SAIAT)? (10)

Answer to 1.1

Principle Functions and activities of SACAP:

  • Protect members of the public in their dealings with members of the Architectural Profession
  • Register and maintain a register of professional architects, professional senior architectural technologists, technologists and draughtspersons.
  • Supervise architectural education in South Africa
  • Prepare and publish Rules of Professional Conduct and prosecute offenders against any of these Rules
  • Publish annually a Recommended Tariff of Fees
  • Liaise with Council for the Built Environment (CBE) and its constituent members.

The SAIA is a voluntary body most of whose members are architects. It comprises a national office and eleven regions

The principle functions and activities of SAIA are:

  • To serve the interests of its members as architects
  • Liaise with overseas national and international architectural bodies
  • Promote an interest in good architecture
  • Collaborate with other bodies in the interests of the built environment and heritage, publication of standard client/architect agreements
  • Support its members in the practice of architecture and publishes a practice manual for their guidance
  • Publish architectural periodicals.

SAIAT is a voluntary body open to holders of a National Diploma in Architectural Technology or further qualification including university degree in architecture

The principle functions and activities of SAIAT are:

  • Represent its members and promote and advance their interests
  • Interest itself in improving education and awards student prizes
  • Publish a periodical “Architechnology”.(10)

1.2In the SACAP Code of Professional Conduct published in Board Notice 154 of the Government Gazette on 27th November 2009, Rule 4 Professional Responsibilities, states that a registered person shall only:

“undertake to perform architectural work where the registered person has clearly set out in writing the terms of appointment, which must inter alia include the following:”

List the eight items specifically mentioned in this Rule 4.1 which are to be included in the terms of appointment (12)

Answer to 1.2

Rule 3 sets out the following items to be set out in terms of the appointment:

  • The scope of work(1.5)
  • The services to be provided(1.5)
  • The allocation and limitation of responsibilities(1.5)
  • The fee payable for the work or services, the method of calculating it (if appropriate) and the stage(s) at which it will be payable (1.5)
  • The budget (if applicable) or other cost limit for the project, work or service, and the method and implication of estimating costs (1.5)
  • Provisions for termination of the agreement(1.5)
  • Details of professional indemnity insurance(1.5)
  • Provision for dispute resolution(1.5)

1.3With reference to Section 26(3) of this act, which deals with the identification of work, complete the following:

“A person who is not registered in terms of this Act, may not-

1.3.1______identified for any category of registered persons;

1.3.2______, or in any manner hold or allow him / herself to be held out as a person registered in terms of this Act;

1.3.3______of any registered person or any name or title referred to in Section 18 or 21; or

1.3.4Perform any act indicating, or ______, that he or she is registered in terms of this Act.” (8)

Answer to 1.3

The answers need not be given verbatim, but should be similar in essence to the words in the Act

1.3.1 Perform any kind of work(2)

1.3.2 Pretend to be(2)

1.3.3 Use the name(2)

1.3.4 Calculated to lead persons to believe(2)

Question 2 10 marks√

2.1What do the letters ‘CPD’ stand for as required by SACAP as a condition for renewal of registration? (1)

Answer to 2.1

Continuing Professional Development(1)

2.2A CPD year runs from to every year.

A CPD cycle is a period of years. This period might however

differ during the (4)

Answers to 2.2

1 January (1)

31 December(1)

5 years(1)

Initial phasing in period(1)

2.3Name the categories of activities for CPD Credits, the activities for each category and the number of credits for each category to be claimed in a 12 month period. (5)

Answers to 2. 3

Category 1–Development Activities

Attendance of structured educational/developmental

meetings (conferences,

seminars, workshops,

lectures, etc.

– Presented or validated by recognised voluntary associations; or

– Presented by accredited learning sites

– maximum 4 credits

– compulsory 1 credit

Category 2 – Work based Activities

Architectural work or

Full time lecturing

- 400 hours = 1 credit

- maximum 2 credits

In-house training or mentoring of candidate practitioners

– 50 hours = 1 credit

- maximum 1 credit

Category 3 –Individual Activities

Membership of one or more recognised voluntary associations

– Maximum 1 credit

Individual activities

– 10 hours = 1 credit

- maximum 3 credits

(5)

Question 3 30marks√

3.1You are appointed by a motor car dealer to design their new showroom and service centre.

Your appointment is for a full service (stage 1-6). A lump-sum contract will be signed. The budget for the building project is R 6 500 000, 00 excl. VAT and specialist installations in the service centre. Board Notice 73 of 2015 Project Cost-based Fee Guideline states the following:

For Value of Works of / R 6 500 000, 00
Primary Fee / is / R 478 750, 00
Secondary Fee / is / ( R 6 500 000, 00 – R 4 000 001, 00) x 10 %
R 2 499 999, 00 x 10%
R 249 999, 90
Professional Fee / = / Primary Fee + Secondary Fee
R 478 750, 00 + R 249 999, 90
R 728 749, 90

3.1.1Calculate the total fees (inclusive of VAT) and the fees for each respective work stage. Your calculations are to show the nett fee, the applicable VAT and the gross total for each work stage. (20)

Answer to 3.1.1

The Lump-sum Contract price is R 6 500 000, 00 + R 500 000, 00 total.

The total fee will therefore be R 478 750, 00 + (10% of R 6 500 000, 00 – R 400 001, 00) R 249 999, 90

= R 728 749, 90 and total VAT will be R 102 024, 99= R 728 749, 90

(2.5)

Fee calculation for the seven workstages:

Fee for Stage 1 (Invoice 1):

5% of R 728 749, 90= R 36 437, 50 + (14% VAT ) R 5 101, 25 = R 41 538, 75

(2.5)

Fee for Stage 2 (Invoice 2):

15% of R 728 749, 90 = R 109 312, 49 + (14% VAT) R 15 303, 75 = R 124 616, 24

(2.5)

Fee for Stage 3 (Invoice 3):

20% of R 728 749, 90 = R 145 749, 98 + (14% VAT) R 20 404, 99 = R 166 154, 97

(2.5)

Fee for Stage 4.1 (Invoice 4):

20% of R 728 749, 90 = R 145 749, 98 + (14% VAT) R 20 404, 99 = R 166 154, 97

(2.5)

Fee for Stage 4.2 (Invoice 5):

10% of R 728 749, 90 = R 72 874, 99 + (14% VAT) R 10 202, 50 = R 83 077, 49

(2.5)

Fee for Stage 5 (Invoice 6):

27% of R 728 749, 90 = R 196 762, 47 + (14% VAT) R 27 546, 75 = R 224 309, 22

(2.5)

Fee for Stage 6 (Invoice 7):

3% of R 728 749, 90 = R 21 862, 50 + (14% VAT) R 3 060, 75 = R 24 923, 24

(2.5)

Candidates should not be penalized if they combine work stages 4.1 and 4.2 into one work stage.

3.1.2How can the architect ensure payment of his fees on a regular basis throughout the duration of the project and not only once he has completed his mandate for the entire project? (5)

Answer to 3.1.2

It is essential to contract out of the Common Law in terms of which the architect would only be entitled to his fees when he/she has completed his mandate for the entire project. The architect should make it a condition that fees interim claims will be lodged. For example, fees could be made

payable at the end of each of work stages 1 to 4, (the apportionment as stated in

clause 5.4 of the Tariff, and in work stage 5, that fees be payable monthly, calculated on the value of

interim payment certificates. It is also common to negotiate a monthly draw-down over the full duration of the project.

Refer clause 4.4 Paymentof the SAIA Client-Architect Agreement.(5)

3.2Describe what would constitute a breach of copyright with reference to an architect’s work. (5)

Answer to 3.2

The protection of copyright is that of protection against reproduction of a substantial part or of the adaptation of the essence of the original document, graphical or reproducible material.

The act of making a design by having the original drawings of another at one’s elbow and using the design elements of the original work would be a breach of the copyright of the author of the original drawings, provided the derivative drawings is substantially similar to the original drawing. A completed building is a reproduction of the drawings from which it was constructed. For a person to make a measured drawing of a building could be a breach of the copyright of the author of its original drawings.

Question 415 marks√

Your appointment for the motorcar showroom and service centre includes your appointment as Principal Agent (full service, leader of the Professional Team and Principal Agent during work stages 5 and 6).

The Professional Team comprises::

  1. Architect (Principal Agent) – Yourself
  2. Structural Engineer
  3. Electrical Engineer
  4. Mechanical Engineer
  5. Quantity Surveyor
  6. Landscape Architect

Give a brief description of the service you expect of each of the above listed disciplines (excluding yourself – the architect).

Answer to 4.

Structural Engineer:

  • conduct soil investigations to determine type of foundations required
  • prepare bulk earthworks drawings if required (usually the civil engineer)
  • handle piling contract if required
  • advise architect on cost effective designs for the building structure
  • sign off architect’s drawings for Municipal Submission if required, and signing of SANS 10400 forms.
  • prepare structural design documentation for tender purposes
  • call for tenders for structural elements in conjunction with Quantity Surveyor
  • inspect the works including foundation excavations, placement of steel reinforcement, construction of shuttering etc. before concrete is cast
  • issue instructions to contractor regarding structural work when so delegated by the Principal Agent
  • monitor cube tests on concrete and other tests and report on all test results
  • assist Quantity Surveyor with certificate valuations where applicable
  • sign off structural work for obtaining of certificate of occupation

Electrical Engineer:

  • investigate availability of power for the project
  • advise on budget requirements
  • prepare design layouts for electrical installation and co-ordinate with the architect
  • prepare designs for access control, security installations, telephone and data installations where these fall within the scope of this discipline
  • Sign SANS 10400 forms
  • prepare tender documents together with Quantity Surveyor
  • call for tenders when n/s subcontractor is required
  • evaluate and report on tenders and make recommendations
  • monitor the installation on site as the work progresses
  • submit valuations for electrical work to Quantity Surveyor for inclusion in monthly payment certificates and assist Quantity Surveyor with final account
  • carry out practical completion inspections and issue lists accordingly
  • obtain certificate of compliance for occupation certificate

Mechanical Engineer:

  • advise on budget requirements
  • design air conditioning, mechanical ventilation, lift installation and whatever else this consultant is appointed for
  • Sign SANS 10400 forms
  • prepare design layouts and co-ordinate with architect
  • provide accurate cost estimates and provisional sums to Quantity Surveyor
  • prepare tender documents where applicable
  • call for tenders, evaluate and report thereon with recommendations
  • monitor progress of work on site
  • submit valuations for mechanical installations to Quantity Surveyor for inclusion in monthly payment certificates and assist Quantity Surveyor with final account
  • carry out practical completion inspections, monitor commissioning of the installation and issue completion lists as required
  • submit compliance certificates to architect to assist with obtaining the certificate of occupation
  • monitor installation and attend on problems during guarantee period

Quantity Surveyor:

  • to provide accurate cost estimates and to control the budget
  • prepare feasibility studies and project cash flow
  • advise on cost effective construction methods and materials
  • prepare bills of quantities and tender documents
  • send documents out for tender purposes
  • financial evaluation of tenders
  • valuations for payment certificates
  • cost control during construction
  • prepare final account and valuation for final payment certificate

Landscape Architect:

  • advise on budget requirements
  • design landscape layouts for client and architect’s approval
  • prepare design layouts for hard and soft landscaping and irrigation system in conjunction with the architect
  • provide the Quantity Surveyor with updated cost estimates
  • prepare tender documents, call for tenders, evaluate and make recommendations
  • monitor progress on site
  • submit valuations to Quantity Surveyor for inclusion in monthly payment certificates
  • issue practical and other completion certificates
  • assist Quantity Surveyor with final account
  • assist client with maintenance procedures

Question 515 marks√

Prior to inviting contractors to submit tenders for the completion of your client’s new motorcar showroom and service centre, which steps would you take to investigate the suitability of these contractors before adding them to the tender list?

Answer to 5

In order to carry out a thorough investigation into the suitability of the contractors to be added to the list of tenderers to be invited to submit tenders, the architectural professional will need to establish the following:

  1. obtain a list of recently completed projects of a similar type and size from the contractor with the contact details of the building owners/developers.
  2. arrange to visit these buildings to check the quality of finishes and discuss the performance of the contractor with the building owners.
  3. obtain a list of architects and quantity surveyors who were involved in previous projects with this contractor and obtain references from these professionals.
  4. obtain a list of subcontractors and suppliers that this contractor normally uses on his buildings and check out references and how regularly he pays his accounts;
  5. obtain a list of projects currently under construction by this contractor and pay a visit to at least one of his building sites
  6. obtain a list of personnel together with cv’s of key personnel whom this contractor intends using on your project
  7. discuss the contractor’s current and future workload commitments with him
  8. obtain details of the contractor’s insurance policies and his ability to provide a construction guarantee
  9. obtain details of the contractor’s method of programming the works
  10. obtain a list of subcontractors that this contractor has employed on previous projects and ascertain from them how he handles his subcontractors with regard to programming their work with his own, how regularly he meets his payment obligations to them and how he generally manages the contract.

Award 3 points per answer (minimum 5 points for full marks)