Trillium 12 and Under Championships

Meet Package

2017

Trillium 12 and Under Championship

MEET PACKAGE

June 9-11, 2017

HOSTED BY:

Nepean Synchro &

Synchro Swim Ontario


1.  EVENT INFORMATION

GENERAL INFORMATION

Dates / Official Competition: June 9-11, 2017
Hosts / Nepean Sportplex and Synchro Swim Ontario
Meet Manager / Tara Whalen-Ralph

Synchro Ontario / Ellen Blainey- Coordinator Competitions, Training, Volunteers & Community

Venue / Nepean Sportplex
Events / 8 and under
Figures
Team / 10 and under
Figures
Duet
Team / 11-12 Age Group
Figures
Solo
Duet
Team / AWD
Figures
Solo
Rules / The competition will be held in accordance with Synchro Swim Ontario Rules http://synchroontario.com/member-resources/provincial-rulebook/

POOL AND VENUE INFORMATION

Pool Information / Nepean Sportsplex
1701 Woodroffe Ave,
Nepean, ON
K2G 1W2
Google maps
Pool Specs / Warm up Pool Length
Competition Pool Length:
Entry: / 25 m, 8 lanes
25 m, 8 lanes
Double Bulk Head
Deck Privileges / Only Registered Coaches and Athletes will be allowed in change rooms and on deck. Coaches must be at least Comp. Intro Trained to be allowed on deck.
Security and Health Services / Trained Lifeguards will be on deck at all times during the competition.

REGISTRATION, FEES AND PAYMENT

Entry Deadline / April 17, 2017 @ 4:00pm EST.
Canadian Entry Submission / All registration and entries must be sent using Synchro Canada’s E-Sport Event Registration program online.
To confirm registration, please upload a copy of your registration in pdf format to
Changes to entries can be made on the E-Sport registration site until the deadline. Information recorded on E-Sport will be automatically downloaded into the scoring program. Please ensure that the submitted information is accurate.
International
Entries / All International registration and entries must be sent using the following Manuel Entry Form
Entry Fees / Figures ……………..………..……… $29.00
Solo …………………………..……… $43.00
Duet ………………………..………… $43.00 / Team ……….…………………………… $86.00
Out of Province / Athlete Surcharge: ………………………………………………………………………$10 per athlete
All athletes must fill out the Athlete Waivers and Medical Release forms which must be handed in at the registration table before the beginning of the competition. The Form is available online at http://synchroontario.com/wp-content/uploads/2017/03/out-of-province-waiver.docx
NEW-Event Registration Form
A new, one-stop registration tool where you can provide all your information and get your total amount owing at the same time / All clubs must fill out an online Event Registration Form which will be used to provide all the pertinent information to the Organizing Committee and to calculate total cost. The Event Registration Form must be filled out at https://synchroswimontario.formstack.com/forms/trilliumregistration and payment received to Synchro Swim Ontario by April 17, 2017
Payment options / Authorized Club Credit Card
Personal Credit Card – entered on Event Registration form or called in 416-679-9522
Cheque - Mailed to 128 Galaxy Blvd
Etobicoke Ontario
M9W 4Y6
Late entry fee / 5.1.3 (pg. 18 SSO Rulebook)
Entry forms including payment not submitted by the stated competition entry deadline will be assessed a financial penalty of $250.00 will be invoiced by Synchro Swim Ontario the day following the entry deadline. Failure to pay the fine by the first event of the competition shall result in disqualification. Fines are non-refundable.

COMMUNICATION & COMPETITION INFORMATION

Email policy / All correspondence as required will be by email, using the Registrars contact email.
Results will be emailed out during the Competition to the Head Coaches
Communications / All Meet information and communications will be available on the website www.synchroontairo.com.
Pronunciation / Throughout the meet we’ll be announcing the names of your club, your coaches and your swimmers. Help our announcers get the correct pronunciation the first time, every time, so we won’t feel awkward, and you won’t feel annoyed. Please help by submitting hint for difficult names to the meet manager
Figures / Figure draws will be done by Synchro Canada in accordance to SSO Rulebook 4.73
Figure groups shall be drawn by the Synchro Swim Ontario Staff two weeks prior to the start of the first scheduled practice time for the competition
Figure Groups can be found in the SSO Rulebook Appendix A

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Trillium 12 and Under Championships

Meet Package

March 26, 2017 5

Trillium 12 and Under Championships

Meet Package

Order of Swim / In an effort to provide added security and privacy for our Athletes and Coaches in advance of each competition the Order Of Swim is now password protected. Head Coaches will be provided with the password
Results / Will be posted on the website http://synchroontario.com/competitive/results/ and emailed to participating Club Head Coaches.
Admissions / Adult - $10.00 /day
Children 10 and under - Free
Program - TBA

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Trillium 12 and Under Championships

Meet Package

Photography / All athletes can be photographed and videotaped during the event.

ROUTINE MUSIC REQUIREMENTS

File Format / Please note that digital music will be used at this competition. There must be one digital file for each registered rou6ne in an mp3 format, with a minimum required resolution of 192kbps.
LABELING
CONVENTION / In order to correctly identify each swimmer’s music, please name the file using the specific naming format as indicated below.
IMPORTANT: Please make sure not to have any special characters (accents/punctuation marks, #, $, & etc.) in your file name – your song file may not download correctly and will be missing from the competition folder. Note that underscores are acceptable and can be used to separate words.
AgeGroup_Event_ClubName_SwimmerLastName_CoachLastName.format OR AgeGroup_Event_ClubName_TeamRoutineName_CoachLastName.format
Submission Deadline / The deadline to send all routine music files is Thursday, May 21, 2017 (11pm)
Out of Province Clubs / A Dropbox File Request will be sent to the email supplied in the Registration Form and clubs will be able to send their music files by clicking on the link received (no Dropbox account is required)


HOTEL INFORMATION

Please note that it is the Club’s responsibility to book their own accommodation.
Clubs/competitors attending are invited to choose a hotel from the list below.
Hotel / Hampton Inn by Hilton Ottawa Airport / Holiday Inn Express
Ottawa Airport / Residence Inn by Marriott
Ottawa Airport
Address / 2869 Gibford Drive,
Ottawa / 2881 Gibford Drive,
Ottawa / 1172 Walkley Road
Ottawa
Phone # / (613) 248-1113 / (613) 247-9500 / (612)523-9600
Booking code / SO4 / SO4 / VAUVAUB
Proposed Rates / Two Queen Bed -$154.00 / Two Queen Bed -$154.00 / 2 Queen Bed-$174.00
Booking Deadline / May 8, 2017 / May 8, 2017 / May 8, 2017
Cost Parking / Free / Free / Free
Breakfast / Complimentary Breakfast buffet / Complimentary Breakfast buffet / Complimentary Breakfast buffet
Distance to the Pool / 7.5 km / 7.5km / 10.2k

Cont’

Hotel / Hampton Inn by Hilton / Hilton Garden Inn
Ottawa Airport / Holiday Inn & Suites
Address / 100 Coventry Road
Ottawa / 2400 Alert Road
Ottawa / 101 Kanata Ave
Kanata
Phone # / 613-741-2300, 1-877-701-1281 / 613-288-9001, 1-866-235-1060 / 613-271-3057, 1-800-465-4329
Booking code / SWIM / GY6 or Synchro Ontario
Proposed Rates / 2 Queen Beds - $170.00
Booking Deadline / May 8, 2017 / May 8, 2017 / May 8, 2017
Cost Parking / Free / Free / Free
Breakfast / Complimentary Breakfast buffet / N/A / N/A
Distance to the Pool / 16km / 10km / 16km

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