Fall 2014
Student Organizations
Recognition Packet
Student Organizations
Greek Life
Southeastern Louisiana University
Student Organizations
Officer’s Roster Fall 2014
Organization Name ______
SLU Box Address ______Hammond, LA 70402
Street Address ______
Organization Phone # ______Organization Email ______
President Information:
Name:______Signature:______
W#:______E-mail Address:______
Cell Phone #:(_____)______Other#:(_____)______
Mailing Address:______
For Office Use Only: CUM GPA______SEM GPA______HRS. Enrolled______
Vice-President Information:
Name:______Signature:______
W#:______E-mail Address:______
Cell Phone #:(_____)______Other#:(_____)______
Mailing Address: ______
For Office Use Only: CUM GPA______SEM GPA______HRS. Enrolled______
Secretary Information:
Name:______Signature:______
W#:______E-mail Address:______
Cell Phone #:(_____)______Other#:(_____)______
Mailing Address: ______
For Office Use Only: CUM GPA______SEM GPA______HRS. Enrolled______
Treasurer Information:
Name:______Signature:______
W#:______E-mail Address:______
Cell Phone #:(_____)______Other#:(_____)______
Mailing Address:______
For Office Use Only: CUM GPA______SEM GPA______HRS. Enrolled______
Please Note: After each officer’s information on this form is a place for the officer to sign. This grants permission to the Student Organizations office to check each of the organization’s officer’s grades and hours enrolled.
A student organization officer must meet the following grade requirement to be eligible to hold office:
- Be enrolled in a minimum of 12 hours (full time student)
- Have a minimum 2.5 semester GPA and a 2.5 cumulative GPA
For more information on this University policy go to the SLU Student Organizations/Greek Life Policies and Procedures booklet at http://www.selu.edu/admin/greeklife/assets/Student_Organization.pdf.
A complete Fall 2014 Student Organizations Recognition Packet must contain anup-to-date Constitution and/or By-Laws for the organization. Please attach the
document to the rest of this packet when submitted to the Office of Student Organizations.
Membership Information
Organization Name: ______
Requirements for Membership: ______
______
______
Meeting Information: (When, Where, Time, etc.): ______
______
______
Amount of Dues: ______
Description of Organization: ______
______
______
Contact Information: ______
______
Website URL: ______
Facebook Page: ______
Twitter Name: ______
*** This information will be placed on the Student Organizations website
ORGANIZATION ROSTER OF MEMBERS
Name of Organization: ______Semester/Year:______
1. Submit to the Student Organizations/Greek Life Office
2. List FULL name, ALPHABETICALLY, last name first.
3. Indicate classification of members by “F”, “S”, “J”, and “Sr.” in column labeled “Class”
Name Univ.I.D.# E-Mail Address Class
Last, First, Middle Initial (SLU Address Only)
1.2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
I CERTIFY ROSTER IS CORRECT: ______Signature of President
Faculty Advisor Verification Form
Fall 2014
Name of Organization:______
Each student organization is required to have a faculty advisor who must be a member of the University’s faculty or staff. Graduate students may not serve as faculty advisors.
Responsibilities of a Faculty Advisor:
1. Remain informed concerning the purposes and programs of the organization.
2. Remain informed concerning University Policies and Procedures.
I understand and agree to perform the role of faculty advisor to the above listed organization. I understand that I am the contact person responsible for working with this organization at Southeastern Louisiana University.
Name:______
Address:______
Home Phone #:(______)______Cell Phone #:(______)______
E-Mail Address(es):______
______
Signature Date
*** The information provided will be kept on file in records located in the Office of Student Organizations.. Access to this information will only be allowed to the Director of Student Organizations and office staff and will be kept in strictest confidence.
Role of an Advisor
1. Remain informed concerning the purposes and programs of the organization, and provide advice on the planning and implementation of events and activities.
2. Be aware of all University policies and procedures regarding student organizations.
3. Meet with members, inter/national visitors, alumni advisors, Office for Student Engagement staff, etc. as necessary.
4. Assist in the promotion of scholarship.
5. Meet confidentially with members upon request.
6. Attend organizational meetings upon request.
7. Meet with the chapter officers to establish mutual understanding and expectations.
8. Advise the organization in the election and transition/training of officers.
9. Evaluate projects, performance, and progress; serve as a resource and provide feedback to the officers of the organization.
10. Represent the organization and its interests to other faculty and staff.
11. Serve as the most consistent link with the past and provide an historical perspective to assist the current leadership in accomplishing goals.
12. Approve activities of the organization through the Registration of Activities process.
13. Contact Office for Student Engagement if unsure of how to handle a situation.
14. Contact Office for Student Engagement if the chapter could benefit from special guidance or programming.
15. Be present at ALL social functions of the organization per the university policies and procedures.
I, ______, have read and understand all of the items listed above.
______
Signature Date
STUDENT ORGANIZATIONS
MEMO:
DATE: August 2, 2014
TO: Student Organizations’ Presidents
FROM: Director of Office of Greek Life
Student Organizations
RE: Student Organization Bank Accounts
To be in compliance with the Louisiana’s Attorney General’s Opinion 94-167, the Southeastern Controller’s Office must have a listing of all student organizations’ bank accounts whose faculty/staff advisor is responsible and/or has any control over the receipt, deposit, and/or expenditures of an organization’s funds.
Please fill in the information requested below and submit information along with your organization’s 2014 Fall registration packet.
NAME OF ORGANIZATION: ______
NAME OF ACCOUNT: ______
ACCOUNT NUMBER: ______
1. SIGNATURE AUTHORITY: ______
Title: ______Date: ______
2. SIGNATURE AUTHORITY: ______
Title: ______Date: ______
BANK AT WHICH FUNDS ARE DEPOSITED:______
* SLU 10483 * Mims Hall Rm 123 * Phone (985)549-2120 * FAX: 985-549-3946
STUDENT ORGANIZATIONS
MEMO:
DATE: August 2, 2014
TO: Student Organizations’ Presidents
FROM: Jim McHodgkins
Assistant Dean of Student Development
RE: Registration of Activities and Alcohol Policy
All Southeastern student organizations are required to register their meetings and social functions. Access to the registration of activities form is available on the website for the Assistant Vice President for Student Affairs. In addition, if alcohol will be present at any functions of the student organization, organizations are required to have their officers meet with the Assistant Vice President for Student Affairs (Room 112 Mims Hall, 549-3792) prior to final approval of these events. Any organization that fails to adhere to the above mentioned criteria will be denied social functions involving alcohol and may also face Code of Student Conduct Violations. (For additional information, please refer to the SLU Student Handbook or the SLU Student Organizations Policies and Procedures booklet at selu.edu/admin/stu_orgs/assets/student_organizations.
All student organizations are reminded that it is illegal for anyone under 21 years of age to use, consume, possess and/or purchase alcoholic beverages. Alcoholic beverage is defined as any beverage containing ½ or 1% or more alcohol by volume.
If you have any questions in regard to this policy, please refer to the SLU Student Organizations Policies and Procedures booklet or contact Mr. Jim McHodgkins, Assistant Vice President for Student Affairs, Room 112 in Mims Hall, 549-3792.
Office for Student Engagement
Greek Life-Leadership Development-Student Government Association-Student Organization
(Please print names)
We, ______(President’s name) and
______(Officer’s name) of
______(Name of Organization)
hereby affirm to Southeastern Louisiana University that the organization, represented by our signatures, does comply with the Student Organizations and Greek Life Policies and Procedures Handbook.
In order to insure that all Chapter members are aware of the requirements outlined in this handbook, we affirm that:
· all members have been informed, in writing, of the requirements outlined in these policies
· these policies are reviewed each Spring and Fall semesters with all members
President Signature:______Date:______
Officer Signature:______Date:______
Forms may be emailed to or submitted to Mims Hall Room 123.
HAZING POLICY:
Southeastern Louisiana University does not tolerate the physical, mental or psychological abuse of any individual or individuals. Any group suspected of participating in such hazing abuse will be fully investigated and, if found guilty, action will be taken against the organization. Individuals within a group found guilty of hazing may face suspension or expulsion from the University.
The University will not tolerate retaliation by any individual (whether or not that person was directly involved in the original incident) against any faculty, staff or student who reports, participates in an investigation of or is a complainant in a disciplinary proceeding involving the allegation of hazing. Claims of retaliation will be investigated as a breach of the University’s hazing policy and may result in University sanctions.
The University adheres to the University of Louisiana System’s policy on hazing, Section XXIV, and the Fraternity Executive Association’s statement on hazing (also referred to herein as the Association and/or FEA definition of an statement on hazing).
For additional information, please refer to the SLU Student Handbook or the SLU Student Organizations Policies and Procedures booklet at http://www.selu.edu/admin/greeklife/assets/Student_Organization.pdf.
I have read and understand the Southeastern Louisiana University Alcohol and Hazing policies and have distributed the information to the members of:
______
Name of Organization
I have also received a copy of the most up to date Student Organizations/Greek Life Policy and Procedures booklet and understand that the “student organization” is responsible for complying with all of the policies and procedures listed therein.
______
Signature of President Date
All information contained in the packet must be submitted to the Office of Greek Lifeand Student Organizations, Mims Hall Room 123 by 12:30 pm Friday September 5, 2014
to be considered a recognized organization at Southeastern for Fall 2014.