PCA JOB DESCRIPTION

JOB TITLE: Staff Accountant

JOB ACCOUNTABILITY & OBJECTIVES:

This exempt position works under the supervision of the Chief Financial Officer(CFO) and is responsible for ensuring the day to day general accounting functions are in accordance with generally accepted accounting principles, overseeing month end and year end close, financial statement preparation and analysis; and providing internal and external customer service consistent with PCA’s goal of excellence and professionalism.

RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

  • Prepares general ledger journal entries, maintains general ledger coding procedures, and reconciles subsidiary ledgers to the general ledger, including Accounts Receivable, Accounts Payable and Fixed Assets.
  • Ensures that invoices received are routed and coded for prompt and accurate payment
  • Reviews bi-weekly payroll and accounts payable transactions entered by Financial and Accounting staff to identify calculation and coding errors.
  • Assists the CFO with preparing the annual budget and enters the approved budgetinto Quantum – the financial and human resources information system. Requests bids and pricing information on purchases as requested.
  • Works with Financial and Accounting staff to ensure payroll taxes are paid on time and accurately and that all monthly, quarterly, and annual reporting requirements are met.
  • Prepares bank reconciliation's for all bank accounts on a monthly basis and monitors account balances as needed to avoid overdrafts.
  • Prepares month end and year-end closing of general ledger, keeping supporting documentation of all entries and analysis, and compiles monthly financial statements.
  • Balances client bank accounts on a monthly basis for clinicians, communicates any concerns about potential overdrafts or potential fraud to CFO and appropriate directors.
  • Prepares daily receipts and deposits on non-Accounts Receivable monies.
  • Performs analysis on miscellaneous grant and contract payments and assists billing staff with identifying appropriate expenses to include when billing under service plus expense agreements.
  • Monitor cell phone and pager usage and make recommendations for plan changes.
  • Maintainsthe appropriate information needed to prepare 1099s and sales and use tax quarterly reporting, reviewing the completed reports, and unclaimed property reporting.
  • Oversees the Finance, Accounting, IT, Managed Care, and Facilities Maintenance staff in the CFO’s absence.

NON-ESSENTIAL FUNCTIONS:

  • Serve as payroll backup.
  • Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Ability to gather and organize diverse data, according to flexible needs within specified time periods.
  • Knowledge of bookkeeping practices and principles.
  • Ability to type accurately and use a 10-key calculator by touch.
  • Ability to operate various standard office machines.
  • Possession of organizational skills.
  • Ability to detect and correct errors.
  • Knowledge of accounts payable and payroll procedures.
  • Ability to follow specific instructions and procedures.
  • Ability to understand computer programs.

EDUCATION/EXPERIENCE/REQUIREMENTS

  • Bachelor's degree in Accounting or related field, plus 2-4 years experience or equivalent experience based on exchange of two years experience for one year academic achievement.
  • A criminal background check is required every 5 years.
  • Drug screening and TB test are required.

Page 1 of 2