DearSewellPark Reservation Holder and Vendor:
In order for your SewellPark reservation to be approved the following guidelines need to be initialed and this letter needs to be signed by yourself and the vendor/catering service bringing vehicles into the park. You have indicated that vehicle access is needed for your event. The following guidelines reflect the university policies and procedures; make sure all event members are aware:
Vendor ReserverGuidelines
InitialsInitials
______1. The contact person for the event needs to check in at the
OutdoorCenter prior to your event set up and vehicles entering the park.
______2. Be aware of the university policies and procedures regarding vehicle use.
______3. Only one vehicle is allowed in the park at a time and
must be walked in by the OutdoorCenter staff.
______4. Once the vehicle is finished unloading necessary items,
that vehicle must be removed from the park immediately.
______5. All vehicles must be removed from the park before the
reserved event begins. Necessary support structure and power generating vehicles are the only exceptions to this policy and must receive prior approval from the Director of Outdoor Recreation.
______6. All vehicles must plan accordingly and be removed from
the park prior to the event beginning.
______7. Vehicles may not re-enter the park until the event is
over, including vehicles used for catering. These vehicles must be walked in by the OutdoorCenter staff.
______8. OutdoorCenter staff will be available to shuttle items in
the golf cart if needed, however prior notice must be given at the time the reservation is made.
By signing this letter, you are indicating that you are aware of the university policies and procedures, and the above guidelines. In addition, you are agreeing to pay necessary fines for any violation of the guidelines. Fines will be determined by TexasStateUniversity.
______
Reserver’s SignatureDate
______
Vendor SignatureDate
If you have further questions or concerns contact the OutdoorCenter at 512-245-8552.
Sincerely,
Outdoor Center Staff
Texas State University