Notice Inviting Applications / Quotation for Empanelement of Private Security Agencies

NOTICE INVITING APPLICATIONS / QUOTATION FOR EMPANELEMENT OF PRIVATE SECURITY AGENCIES FOR OUTSOURCING UN-ARMED SECURITY GUARDS AT DIFFERENT LOCATIONS UNDER

ZONAL OFFICE MIRZAPUR

Allahabad Bank Zonal Office Mirzapur invites application / quotations from eligible private security agencies for empanelment for outsourcing Un-armed Security Guards for the Bank's Offices and ATMs at different locations under Mirzapur Zone in the State of Uttar Pradesh.

The prescribed format may be downloaded or may be obtained from Bank's Zonal Office at

Plot No. 516, Putalighar,

Natwa (Near Janhvi Hotel)

Mirzapur-231001 (UP)

on working days from 05.02.2015 to 20.02.2015 during office time.

Sealed applications / quotations should be submitted at Zonal Office Mirzapur up to 21-02-2015 before 3 PM.

The Bank reserves the right to accept or reject any or all applications/ quotations without assigning any reason whatsoever.

CHIEF MANAGER

AAnnexure-I

ALLAHABAD BANK

Zonal Office – Mirzapur

GENERAL INSTRUCTIONS FOR BIDDERS

1.  Quotations are invited under two bid systems i.e. Technical Bid and Financial Bid, to be submitted as per the format enclosed in Annexure III and IV of this document. These will be put in separate sealed covers super scribed respectively as “Technical Bid” and “Financial Bid”. Both sealed envelopes should be put in another sealed cover super scribed as “Quotation for providing Security Guards on Contract”.

The Earnest Money Deposit (EMD) amounting to Rs.1,00,000 ( One Lac Only) refundable (without interest), should be necessarily submitted along with the Technical Bid of the PSA in the form of Demand Draft, from any of the Scheduled Bank drawn in favor of Allahabad Bank payable at Mirzapur and valid for a period of 60 days. Bids not accompanied by EMD or without proper validity will be summarily rejected.

2.  The PSA is required to enclose notarized photocopy of documents required to be submitted with Technical bid.

3.  Bids submitted after the due date shall not be accepted under any circumstances whatsoever.

4.  Conditional Bid shall not be considered and shall be rejected at the very first instance.

5.  The EMD will be forfeited if the PSA rescinds after accepting the offer.

6.  The PSA should include the list of Public Sector Banks/Private Banks/Reputed Private Sector companies whom they have provided security services for the past 3 years, along with name, phone/fax number of the contact person and also list of current running contracts as given in Annexure III of this document.

7.  All entries in the bid form should be legible and filled clearly. If the space for furnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be attached. No overwriting/striking is permitted.Overwriting/striking if any, in the Technical Bid must be initialed by the person authorized to sign the bid.

8.  The envelope containing Technical Bid shall be opened on 23.02.2015 at about 4 PM, in the presence of Directors/Proprietors/Authorized representatives of PSAs, who wish to be present.

9.  Technical Bids will be evaluated by the Committee constituted by the Bank. The Committee may call for a technical presentation by the PSAs, which will include verifying the financial turn-over, registration certificates, legal, financial, statutory, taxation and other associated compliance of contract conditions. The Committee may evaluate/verify the performance of the PSA at any of their existing contracts which may include obtaining references /or visiting the clients and the quality of services rendered by the PSA etc.

10.  The Financial bid of technically qualified PSAs will only be opened on 09.03.2015 at about 4 PM at Allahabad Bank, Zonal Office, Mirzapur in the presence of Directors/Proprietors/Authorized representatives of such short listed PSAs, who wish to be present.

11.  The contract is initially for a period of one year, which will be reviewed at the end of the year and may be extended to a further period of one year or more, as deemed fit by the Bank.

12.  Bank reserves the right to amend or withdraw any of the terms and conditions contained in this Bid Document or reject any or all Bids without giving notice or assigning any reason thereof. The decision of the Bank, in this regard shall be final and binding on all concerned.

Annexure-II(a)

Allahabad Bank

Zonal Office - Mirzapur

ESSENTIAL REQUIREMENTS OF THE BIDDING PSAs

i)  PSAs should submit notarized copies of:-

a)  Certificate of Registration with Registrar of Companies or Registrar of Firms or letter of Proprietorship.

b)  Valid license under” Private Security Agencies(Regulation) Act, 2005 as amended from time to time, from respective State in which they want to be empanelled.

c)  IT returns for last three (03) FY’s and PAN card.

d)  Audited balance sheet of last two (02) FY’s and average turnover in last two years should be not less than Rupees one (01) Crore.

e)  Registration certificate under Shops & establishment Act.

f)  Certificate from ESI Corporation (latest).

g)  Certificate from EPF Organisation under EPF & Misc. Provision Act, 1952(latest).

h)  Registration Certificate of Service Tax.

i)  Performance feedback from existing principle employers.

The bidder should fulfill the following technical specifications.

1.  The PSA should be in business for the last THREE years.

2.  The bidding PSA should be registered with the appropriate registration authorities.

3.  The bidder PSA should be registered with Income Tax, Service Tax and appropriate authorities under Employees Provident Fund and Employees State Insurance Acts.

4.  The bidder PSA should :-

a.  Qualify as per extant guidelines, to provide Security Services in any Government/Public Sector Banks / Undertakings / Reputed Private Sector Companies.

b.  Have at least three running contracts with minimum 100 security guards altogether, in various states/ locations (Proof is required to be submitted with Technical bid itself).

c.  Have at least more than 50 guards deployed with single client, with whom the contract is in force (Proof is required to be submitted with Technical bid itself).

5.  The bidder PSA should have minimum Rs.1 Cr (Rs. One Crore only) annual financial turnover for last three years (Audited Balance sheet required.) i.e. for 2011-12, 2012-13 and 2013-14.

6.  The bidder PSA should have the licence to engage in the business of Private Security Agency as per provisions of the Private Security Agencies (Regulation) Act, 2005 (A Central Act 29 of 2005) [PSARA 2005] and Rules made by the State/s, where the bidder PSA proposes to offer his services and should have a well-established Registered Office or Branch Office. PSA who has applied for the PSARA license may also apply, and incase such PSA is shortlisted and awarded the contract then

the PSA must submit the PSARA License issued by the respective state authorities within 6 months of issuance of the contract

7.  The bidder PSA should be able to provide security guards, with minimum educational qualifications of 10th class, aged not above 45 years.

8.  The bidder PSA should have credible supervisory infrastructure.

9.  The bidder PSA should have effective infrastructure for training of security guards.

10.  The PSAs should have documents providing compliance of Minimum Wages Act, 1948 and Central Rules.

11. It is absolutely essential for the PSAs to quote correctly and unambiguously, at the time of submitting the Bid, as the Bank will not enter into any negotiation during the scrutiny/processing of the Technical part.

12. The Bank may split the order between PSA’s OR the entire work order may be awarded to one PSA. The decision of BANK will be final in this regard.

13. The Financial Part of the Bidders who’s Technical Part is found to be deficient and those of the Bidders who do not meet the eligibility criteria as specified in the document, will be returned unopened, against acknowledgement. Financial Part of short listed Bidders will be opened on 09.03.2015 at about 4 PM. EMD to all Bidders who are disqualified in Technical Part shall be returned against acknowledgment.

14. Bidders should affix their signature/seal in all pages of documents unfailingly. All overwriting shall be authenticated; else it may lead to rejection of the bid of the affected PSA.

X

Annexure- II (b)

Allahabad Bank

Zonal Office – Mirzapur

TERMS AND CONDITIONS

1.  The contract is initially for a period of one year. The contract will be reviewed yearly, and may be extended for a further period, as deemed fit by the Bank. The requirement of security guards may vary according to the need may be reviewed/ reduced/enhanced as and when required.

2.  The contract can be terminated before the expiry of contract period owing to deficiency in service or substandard quality of service provided by the PSA. Further, Bank reserves the right to terminate contract at any time by giving one month’s notice, without assigning any reason whatsoever.

3.  The selected PSA shall not be allowed to transfer, assign, or sub-contract its rights and liabilities under this contract to any other agency.

4.  The selected PSA shall obtain and produce license under the “The Contract Labor (Regulation & Abolition) Act 1970” from the Labor department. The PSA shall maintain and if necessary submit to the Bank, for inspection on demand, the records such as Muster roll, Payment register etc.

5.  The selected PSA will be bound by the details furnished by them to Bank, while submitting the bid or at subsequent stage. In case, if any of such document/s furnished by the agency is found to be false, it would amount to breach of terms of contract and the PSA will be liable for legal action besides termination of contract.

6.  The selected PSA shall ensure that the security guards deployed at ATM sites conform to the STANDARDS prescribed in the Private Security Agencies Rules framed by the State Governments.

7.  The selected PSA shall furnish the following documents in respect of each security guard deployed, before the commencement of contract :

(I)  List of trained security guards identified/selected by agency for deployment with Bio data i.e., date of birth, age, qualification, address etc.

(II)  Training certificate in From IV issued by training /institute /organization.

(III)  Certified copy of the character certificate in Form III.

8.  In case, the security guard deployed by the selected PSA commits any act of omission / commission resulting in loss/damage to the Bank, the selected PSA shall take appropriate disciplinary action against such personnel immediately on being brought to their notice, failing which it would amount to breach of contract and may lead to termination of contract. The Bank is also not precluded from taking action on its own against the security guards and the selected PSA if the act and omissions of the security guard result in loss/damage as aforesaid.

9.  The selected PSA shall provide proper uniform and Identity card in Form IX to the security guard deployed at the ATM sites having the photograph of the person and personal information such as name, designation, address and identification mark etc.

10.  The selected PSA shall designate/deploy a field officer at its own cost who would regularly interact with officers of the Bank for better co-ordination, utilization of services, optimal manpower deployment etc., could be addressed.

11. It will be the responsibility of the selected PSA to provide accommodation, transport, food, medical and any other requirement of their personnel deployed. The Bank will have no liability what so ever in this regard at any stage.

Payment of bills will be made to the selected PSA on a monthly basis as per actual services. The PSA has to submit invoice/bill in the first week of the succeeding month for the services rendered in the preceding month.

12. The PSA has to transfer the salaries of the guards to their bank accounts maintained with the Bank. A proof of the same in the existing contract has to be provided by the PSA’s.

13. Bank reserves the right to amend or withdraw any of the terms & conditions contained in the Bid Document or to reject any or all bids without giving notice or assigning any reason. The Zonal Head is the final authority for settling any dispute/s and his decision in this regard shall be final and binding on all.

14. The security guards of the selected PSA shall be required to work in 1X 3 shifts of 8 hours duration (excluding lunch / dinner recess) on all seven days with staggered weekly off for round the clock deployment. The security guards of the selected PSA shall have to work for only one shift or according to the office hours as required by particular office.

15. The security guard deployed shall be required to report for work at specified shift duty hours and remain in the designated post till the end of the shift. In case, any post is vacant on any shift/day, the selected PSA shall immediately provide replacement. In case the PSA fails to provide replacement, the wages for that shift/day shall be deducted, on pro rata basis and PSA is liable to make good the financial/other losses suffered by the Bank.

16. The security personnel should

(a)  Be of age group between 22 and 45 years.

(b)  Have knowledge of at least two of the three languages- local/Hindi/English is essential.

17. The Bank’s authorized signatory will screen the security guard deputed/deployed, including various educational / character certificates. No security guard should have been involved in any crime/or a history sheeter anywhere in the country.

18. The duty hours should not exceed eight hours at a stretch. Continuous shifts by the same person should be avoided and no post should remain unmanned. Odd duties/shifts may be required according to exigencies, which are to be provided by the PSA.

19.  Items of equipment - whistle, torch, uniform including rain coat, jersey etc., - for efficient discharge of duty by the personnel shall be provided by the selected PSA (at their own cost) and should be in good presentable condition.

20.  The selected PSA shall arrange to safeguard men & material and the interest of the Bank at ATM sites by posting its security guard in such a manner and time to assure the Bank that its interest are fully and wholly safe guarded. This includes assisting the Bank in first-aid and fire safety operations as may be deemed necessary.

21.  The selected PSA shall ensure good behavior, conduct, application and discharge of duty of security guards engaged by them. They shall perform their duties effectively and diligently in accordance with the general procedure laid down by the Bank from time to time.