POST1333 , DOHA ,STATE OF QATAR
TELE (0974) 44693800
FAX (0974) 44693900 / / General Tender No.18/2011,
SUPPLY & DELIVERY of spherical roller bearing, housing & hydraulic adaptor sleeve
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Tender Documents
Subject Pages
Instructions to Tenderers 02-06
Tender General Conditions 07-15
Particular Technical Conditions 16-17
Formats 18-24
Format of Tender Form Annexure 1 19-20
Format of Tender Bond Annexure 2 21
Format of Performance Bond Annexure 3 22
Schedule of Prices Annexure 4 23
Exception/Qualification, if any Annexure 5 24
Contract of Supply 25-32
Intructions to Tenderers
1. Documents Provided for Tender Purpose
1.1 The documents specifically provided for the purpose of tendering ( herein after called “the tender documents” ) comprises of the following.
Instructions to Tenderers 02-06
Tender General Conditions 07-15
Particular Technical Conditions 16-17
Formats 18-24
Format of Tender Form Annexure 1 19-20
Format of Tender Bond Annexure 2 21
Format of Performance Bond Annexure 3 22
Schedule of Prices Annexure 4 23
Exception/Qualification, if any Annexure 5 24
2- Submission of Tender
2.1The Tenderer must adhere to the conditions stated in the “Tender Documents”, and write the prices on the “Tender Form” on their company’s letter head ( Annexure 1) in accordance with the provisions of these documents. Any Tender Offer that does not comply with these provisions shall be considered null and void
2.2The Tenderer/Bidder must return the original “Tender Documents” duly filled in with the required information without any alterations. Should there be any comments, qualifications, reservations or amendments, alterations to specifications or conditions they must be stated in a separate letter
Qualifications/Exceptions-Annexure 5, attached to this Tender and indicated on the enclosed Tender.
2.3Tender offer must be submitted in (3) three separate waxed & sealed envelopes with clear marking on the envelope.
a) Tender Bond Envelope
b) Technical Envelope
c) Financial Envelope and
The envelope (a) and (b) should have no bearing of prices anywhere. The three envelopes must clearly bear on the cover the number of Tender, Name of Tenderer/Bidder, closing date of Tender and the Title of Tender
2.4 Alternate Options:The Tenderer/Bidder may submit alternative Tenders Offers in addition to the original Tender Offer should the “Tender Documents” so stipulate and if the Tenderer/Bidder deems it to be in the interest of the work or project financially or technically or with respect to completion period or for any other consideration.
These Tenders Offers will be presented in separate envelopes in the same manner as the original Tenders Offers enabling a comprehensive evaluation of the Tender Offer. and should be clearly marked as Alternate Tender Offer A , Alternate Tender offer B….. etc.
2.5 Tenderer/ Bidder must include the following duly filled in :
a.The “Tender Form” on the letter head of bidder duly signed and stamped by bidder’s authorized representative.
b.Tender Bond
c. Each page of “Tender Documents„ shall be initialed by the principal duly authorised to represent and bind the Tenderer/Bidder and stamped by the Tenderer/Bidder as token of their acceptance.
d. Qualification/exceptions - if any Annexure 5
f. Tenderers/Bidders shall be clearly stated in detail the time for fabrication, implementation & completion of the materials/ parts supply, the origin manufacturer, country of origin, packing details .
g.Tenderers/Bidders shall submit copy of Annual Accounts duly audited by professional certified accountants for proceeding three year.
h.Organization chart, Indicating the name of companies and organizations which shall or may become responsible for the major activities.Site Organization chart indicating the number of personnel to be timely employed on Site.
i. Lay out and site installation camp including list of major equipment for the execution of design, materials supply.
j. Detailed diagram for training of Q.N.C.C./Purchaser personnel, if any .
h.The Tenderer/Bidder shall propose and implement the progress reporting on equipment,engineering,design, supply and commissioning.
3- Filling of Tender /Corrections & Adjustment of Errors
3.1 No rasing, alteration or additions shall be made by Tenderer/Bidder to the “Tender Documents„ ( other than filling in blanks where intended for that purpose),unless such alteration is made in accordance with an addendum issued as hereinafter described.
3.2 Should there be any erasure or scratching out on the Tender Offer, it must be signed and stamped by the Tenderer/Bidder .
3.3 Prices and their particulars must be typed or written in ink and should not be written in pencil. All pages of the tnder offer, especially those containing the total prices and their term must have the stamp of the company establishment , affixed to them.
3.4 The Tenderer/Bidder shall submit his tender in Qatari Riyals. The related breakdown of the lump-sum price and all other monetary statements in connection with theTender are to be in Qatari Riyals.
3.5 The name of the responsible person signing must be typed or printed below signature. The official stamp of the Tenderer/Bidder must be fixed.
3.6 In case of any differences, ambiguity or discrepancy between the original and other copies of the bid,the original documents shall prevail,
4- All questions/query or requests for clarifications pertaining to commercial, contractual or technical matters of this tender prior to submission of duly completed offer shall be addressed to address as per 5 below in writing , quoting tender number and title.
4.1 Tenderer’s/Supplier query shall reach to folllowing address at least 10 days before closure date. Queries raised therafter may be ignored.
5- Incase of any discrepancy, ambiguity, omission, conflict appearing in the contents of “Tender Documents”, the Bidder must notify Q.N.C.C./Buyer timely and in writing.
6- “Tender Documents” duly sealed should be returned /delivered to.
Chairman Purchase Committee
Qatar National Cement Co,
Cement Plant No. 2 , General Secretay Office
Tele (0974) 44712880, Fax (0974) 44712585
P.O.Box 1333, Doha, State of Qatar
ON SUNDAY, SEPTEMBER 11 ,2011 ON OR BEFORE 12 HOURS @ NOON
The Tender Offer/Bid must be handed/delivered over to the General Secretary Purchase Committee before being deposited in the tenders box in the same time, the General Secretary Purchase Committee will issue a receipt against each received Tender, indicating the hour and date of receipt.
Tender General Conditions
1- Validity of Tender
1.1Tender Offers/Bids must remain valid for the acceptance for a period of 90 days from the date of fixed opening of tenders offers’s Technical & Bank Deposite envelopes.
2- Tender Bond
2.1 Tender Bond (Annexure 2) shall be enclosed with the tender offer in the form of Bank guarantee issued by one of the approved banks operating in State of Qatar equivalent to 2% or more of the tendered/bidded amount. It must be unconditional and valid for (120) days commencing from the date of opening Tender's Technical and Tender bond envelopes. The Committee reserve the right to exclude any Tender Offer which does not include the required tender bond, effective after 07(Seven) days from the closing date of this Tender.
2.2 The unsuccessful Tenderer/ Bidder tender Bond would be returned on allotment/finalization of Tender. Succesful Tenderer/Bidder’s Tender Bond would be returned on submission of Performance bond.
2.3 The Tenderer/Bidder may not withdraw his tender offer or amend his tender bid after the closing date of above Tender .In the event of his withdrawal his Tender Offer , bond would stand forfeited, without any contestation or claim from Tenderer/Bidder.
3- Expenses of tendering
3.1 Q.N.C.C. will neither be responsible for any expenses nor losses which may be incurred by any Tenderer/Bidder either in the preparation of his tender offer or in any way whatsoever arising out of the invitation and elaboration of tender offers for the equipments supply & erection .
4- Acceptance or Rejection of Tender Offer/Bid
4.1 Q.N.C.C has the right to cancel or postpone or retender the tender without giving any reason/s and/or award it by partial basis. The Tenderer/Bidder is not entitled to any compensation in such cases. The Tenderer/Bidder is expected and deemed to have agreed to supply part of tender in the same prices as offered.
4.2 Q.N.C.C is ‘Not’ committed to accept any tender offer/Bid with the least price.
4.3 Q.N.C.C has the right to exclude Tenders Offers who are not conforming to conditions of this tender and/or tender that are submitted after the closing date and/or submitted without tender bond.
4.4 Each Tenderer/Bidder must demonstrate , that he and his employees had previously supplied or executed other similar materials supply, together with evidence that these materials supply have continued to be successfully operative for a period of time.
5- Evaluation of Tender Offer All confirming & complete Tenders Offers submitted to Q.N.C.C. will be evaluated and the successful Tenderer/Bidder would be advised in writing of the awarding of tender subject to fulfillment of further formalities/conditions.
6- Performance Bond Annexure 3
Successeful Tenderer/ Bidder will be required to submit Performance Bond ( Performance Bond Guarantee - Annexure (3) ) amounting to ten 10 % percent of the total lump sum price , issued by a first class local bank operating in State of Qatar and acceptable to Q.N.C.C./ Purchaser. The Bank letter of Guarantee performance Bond shall become effective upon signing Contract and its validity period should covers the contract execution period and remain valid for 60 (Sixty) days from the date of recipt the complete material(s) in good order & condition. If Q.N.C.C./ Purchaser shall consider forfeiting the bond or guarantee he shall forthwith do inform the Supplier specifying the default of the Supplier. Upon which the Supplier shall remedy such default within thirty (30) days after registered mailing date of such notice or the Supplier guaranting the remedy of such default in a reasonable time acceptable by Q.N.C.C./ Purchaser, then Q.N.C.C./ Purchaser shall be entitled to require the Bond or Surety to be forfeited to the extend of the loss of the default.
7- Applicable Law
All disputes shall be as per jurisdiction of Qatari Courts.Tenderer/Bidder shall be fully conversant with the laws, regulations and practices prevailing in State of Qatar.
8- Language
The Language of the “Tender Documents„ shall be English. All correspondence in this connection should be in English / or Arabic the
Contract language shall be Arabic and the translation of Arabic in English, incase of any dispute the Arabic language shall only prevail.
9. Addenda means Instructions issued at any time prior to the date fixed for submission of the Tender Offer, Q.N.C.C. may issue Addenda in writing to the Tenderers/Bidders (by letter or fax) instructing them to delete , vary or extend any item or items into the “Tender Documents„ . Any such Addenda shall be construed as forming part of the “Tender Documents„ .
10.Examination of Tender Documents/Site Conditions /Site Visit
10.1Tenderers/Bidders are advised to examine and thoroughly acquanit themselves with the contents of the “Tender Documents„ and take all further steps necessary to ascertain for themselves , entirely at their own expense, any additional information necessory for submitting a tender and executing the materials supply.
10.2Submission of Tender Offer/Bid shall be deemed to indicate that Tenderer/Bidder has satisfied himself regarding and undertakes to accept and comply with all the obligations , liabilities , responsibilities and risks imposed upon him by these “Tender Documents„ . Submission of tender shall deemed to indicate that Tenderer/Bidder has made himself acquainted & satisfied himself with the prevailing risks associated with procurement, manufacturing, fabrication & transportation, customs etc associated with business in order to discharge his responsibilities/ obligation under these “Tender Documents„ .
10.3 Tenderers/Bidders at their own expences shall visit the site and obtain themselves all information which may be deemed necessary to enable them to submit a fully comprehensive and sufficient Tender Offer/Bid.
10.4 No claim whatsoever will be entertained araising out of Tenderer’s/Bidders failure to study/understand the material , risks , laws,duties,and taxes as well as specifications, drawings, existing facilities etc or to obtain reliable information in respect of equipment (s) supply and commissioning or otherwise.
11. The attention of the bidder is drawn to the fact that the Tender Offer/Bid has to be on Fixed price basis with no provision for price variations for labor, materials/Parts/ Equipments supply, currency variation, taxes and duties which may arise during the duration of the Contract.
12. Exceptions/ Qualifications
12.1 In the event of tender’s intention of non acceptance/non compliance/qualification of any of the condition/conditions as stated in “Tender Documents”, the same shall be listed clearly along with the changes proposed by him if any.
12.2 Any price implications arising out of such exceptions/qualifications shall be enumerated in Commercial proposal at Annexure 5
13. Correspondence/Notices would be done by Tenderers/Bidders on the address of Q.N.C.C. stipulated elsewhere giving Tender Number,Title of Tender . All Invoices /notices should mention the Tender Number, Title of Tender.
13.1 Q.N.C.C. shall issue/send correspondence/notices to the Representative(if so named) of Tenderer/Bidder as provided on the contract.
13.2 Q.N.C.C. and Tenderer/Bidder shall immediately notify each other incase of any change in such address for any reason whatsoever.
14. Programme
The Tenderer/Bidder shall submit with his tender offer a comprehensive bar chart indicating and distinguishing between the time for prepartion, mobilization,designing, amending and completion of complete project.The Tenderer/Bidder time schedule shall be subdivided in various sub activities.Time schedule will become part of contract. The Tenderer/Bidder should propose his shortest possible execution & Completion time .
15 Insurance
15.1 The Tenderer/Bidder would be solely responsible to the performance and conduct of their employees / sub-contractors / suppliers for any loss or damage arising to them for whatsoever reason. They should take their own insurance to cover damage to equipment, camp, employees or to the third party, or to any other property if any. Q.N.C.C./ Purchaser takes no responsibility towards these claims to the Tenderer/Bidder.
15.2The Tenderer/Bidder shall take fully responsibility to Q.N.C.C./ Purchaser for any loss or damage to property or equipment or personnel of Q.N.C.C./ Purchaser due to any fault negligence or act of Tenderer/Bidder sub-contractor, supplier or otherwise.