Preparatory School
JOB DESCRIPTION
JOB TITLE: Administrator/Receptionist
HOURS: 8.00am to 1.00pm, Monday to Friday
Term time only (36 weeks)
REPORTS DIRECTLY TO: Director of Finance
FUNCTIONAL RESPONSIBILITY: Head of Preparatory School/Head of Nursery School
OTHER REGULAR RELATIONSHIPS: Teachers, Students
Support staff
JOB PURPOSE: To provide a smooth and efficient administrative service to the Head of the Preparatory School and the Head of the Nursery School and a Reception service for the Preparatory School, ensuring that visitors are greeted with warmth, efficiency and professionalism.
MAIN RESPONSIBILITIES
In liaison with the Head of the Preparatory School, the Deputy Head of the Preparatory School and the Head of the Nursery School:
· To reply to letters/emails as directed.
· To create letters/notices for parents as directed, including mail merged documents.
· To answer all telephone calls to the Preparatory School, dealing with enquiries as appropriate.
· To receive visitors and deal with appropriately, including operating the signing in/out provision.
· To take and type up notes from meetings as requested.
· To administer student assessments, producing reports for Deputy Head as directed.
· To maintain the library database within the Preparatory School and Nursery School.
· To record student absence data on a daily basis, both for the Preparatory School and the Nursery School.
· To create posters for events within both the Preparatory School and Nursery School as directed.
· To create and maintain displays within the Nursery School.
· To book and confirm external trips out.
· To ensure sufficient stocks of paper and materials are held within each area replacing as necessary.
· To undertake any photocopying and filing as necessary or as directed.
· To undertake any other duties that may be necessary from time to time as may be reasonably requested.
· To work according to the School’s policies and procedures.
· To work according to Health and Safety regulations being aware for your own safety and the safety of others.
Background Information
Ratcliffe College is a Roman Catholic, co-educational, day and boarding school with over 800 students aged between 3 and 18 years. The majority of students are of above average ability.
The new Preparatory opened to pupils in September 2014. There are approximately 250 pupils, with one-form entry in both Nursery classes and Years 1 and 2, two-form entry in Years 3 and 4, and three-form entry in Years 5 and 6 (with 18 pupils per class). The Preparatory School itself includes specialist classrooms for Science and Food Technology, ICT, Music and Library, and in time, will benefit from its own Sports Centre.
Our small class sizes allow for individual attention, and children are taught in bright, well-resourced classrooms.
The Role
The Reception/Administration function for the Preparatory School is shared between two people; working from 8.00am to 1.00pm and 12.30pm to 6.30pm. The vacant post is for the morning hours, 25 hours per week.
Commencement in this role will be at the beginning of the Autumn Term 2017 or as soon as possible thereafter.
The salary for the post is £10,256 per annum for a 36 week contract. Term time is 34 weeks and so a 36 week contract allows for 10 additional days to be worked outside of term time, as agreed with the Head of the Prep School.
As this is a term time only contract, holiday pay is included in the above salary, all holidays MUST be taken during School holiday times.
This post is covered by Support Staff terms and conditions of employment.
The Closing date for receipt of applications is 12.00 noon on Wednesday, 19 July 2017.
Interviews will be held on Wednesday, 26 July 2017.
Ratcliffe College is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
Sept 2017
JD - Administrator Prep Sch Sept 17 Page 3 of 3