JOB DESCRIPTION

TITLE:Development and Communications OutreachCoordinator

DEPARTMENT:Development and Communications

JOB SUMMARY:TheDevelopment Coordinator is a member of a six-person development team and reports to the Development and Communications Director (DCD). The Development and Communications Outreach Coordinator is responsible for assisting Tacoma Community House (TCH) in the successful execution of special events sponsored by the organization, as well as those coordinated within the community for the benefit of the agency and the individuals and families being served. Core responsibilities include solicitation and coordination of event sponsorships, including corporations, vendors, participants and individuals. Additional responsibilities include management of internal and external awareness-raising efforts and outreach events,particularly to local business communities.Assist the DCD and Development and Communications Associate with Capital Campaign duties.Administrative duties as assigned.

SPECIFIC DUTIES:Special Events Coordination

1.Lead and collaborate in the planning, coordination and implementation of all development-related events (i.e., fundraising, cultivation and recognition events).

  1. Aggressively gather information on each project to achieve quality event productions.
  2. Assist with event marketing and audience development efforts.
  3. Assist with the identification and solicitation of individuals and businesses for support, including event sponsorship.
  4. Assist with negotiations for vendor contracts, arrange food and beverage, order supplies and audiovisual equipment, and ensure appropriate décor to meet the quality expectations of the organization.
  5. Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
  6. Coordinate post-event evaluation efforts and propose new ideas to improve the event planning and implementation processes.
  7. Monitor all event budgets and provide periodic progress reports for each event project.
  8. Act as the primary liaison to individuals and organizations seeking to support the agency through third party events and/or other activities
  9. Assist with community outreach efforts such as tabling events, conferences,

event logistics and presentations.

  1. Assist with Capital Campaign, RE/donor tracking, toolkit prep, solicitation host-venue preparation.

Database Assistance / General Development Assistance

  1. Assistant Devo and Communications Associatein data entry and documenting relationships, encounters, prospects, etc.
  2. Coordinate gift solicitation and acknowledgement letters, and in-person follow-up acknowledgement.
  3. Coordinate production and mailings of all special event solicitation letters, event invitations and personal solicitations.
  4. Perform general administrative duties as assigned.

QUALIFICATIONS:

Education:Bachelor’s degree OR relevant experience in the non-profit event planning and management (3+ years).

Skills:Required

-Experienced, take-charge professional with an outgoing personality and a love for special event management.

- Must be able to anticipate project needs, discern work priorities, assess problems, develop solutions, and deploy limited resources effectively.

-Ability to organize and prioritize multiple projects and meet deadlines with little supervision.

-Detail-oriented with a high level of accuracy.

-Highly developed interpersonal skills, affinity for establishing and managing relationships, and demonstrated high level of confidence and poise.

-Excellent writing,public speaking, and presentation skills.

-Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint, Raiser’s Edge, and mail merges.

-Ability to work independently and in a collaborative team environment.

-Broad knowledge of the local and regional philanthropic and business communities.

-Ability to occasionally work a flexible schedule that may include evenings and weekends.

Desired

-Ability to lift up to 50-lbs.

-Access to a reliable mode of transportation as well as a valid driver’s license and proof of insurance.

Experience:Required

-A minimum of twoyears’ experience in fundraising, marketing and/or sales, preferably in the nonprofit sector.

-Demonstrated success in planning and managing events that attract 500+ guests/participants.

-Demonstrated success in outreach to philanthropic and business communities.

Reports to:Director of Development and Communications

Compensation: Salary will depend on qualifications. TCH has a generous benefit package including health, dental and life insurance, and retirement.

Application process: Interested candidates may apply by submitting the following items:

  1. Cover Letter
  2. Resume
  3. Three or more professional references.

Please send all application materials by email to Tim Close, Development and Communications Director at . Recruitment will be ongoing until the position is filled.

NOTE: Tacoma Community House reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.

Tacoma Community House (TCH) is committed to increasing the diversity of its staff and clients and to strengthening sensitivity to diversity throughout the agency. TCH is an equal opportunity employer and service provider and does not discriminate on the basis of race, color, sex, age, religion, creed, disability, national origin, political or union affiliation, marital status, sexual orientation, Vietnam era veteran status or other non bona fide job requirement. Applicants in need of accommodations are encouraged to call (253) 383-3951.

Tacoma Community House is an equal opportunity employer.